36C25019Q0282.docx

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INVENTORY SHELVING SYSTEM

RESOLICITAITON FROM PROTESTED CONTRACT 36C25018P4333

44131 36C25019Q0282 01-23-2019 N 339113 Department of Veterans Affairs Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300 Independence OH 44131 Rachelle J. Hamer Dayton VAMC 4100 West Third Street Dayton, OH 45428

USA

www.va.gov Department of Veterans Affairs rachelle.hamer@va.gov Contract Specialist

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS INVENTORY SHELVING SYSTEM

I. CONTRACTING OFFICE ADDRESS: Department of Veterans Affairs, Service Area Office (SAO) Central, Network Contracting Office (NCO) 10, 6150 Oak Tree Blvd., Suite 300, Independence, OH 44131.

II. DESCRIPTION: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101, effective October 26, 2018.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, Surgical Appliance and Supplies Manufacturing with a small business size standard of 750 employees.

The Dayton Veterans Affairs Medical Center (DAY VAMC), 4100 West Third Street, Dayton, Ohio 45428-9000 is seeking to purchase inventory shelving systems to be installed in the Medical Surgical Areas.

III. LINE ITEMS: Contractor shall deliver, assemble and install inventory shelving systems in the Medical Surgical Area of the DAY VAMC. Quotes shall be separated by line item grouped by room number for ease of evaluation. Three types of units will be required: U Frame, E Frame, and Extra Wide Frame.

Room #BA-102

Room #BC-112

Room #3C-170

Room #3C-171

Room #C2-10

Prep and Pack Decon

Room #BC-101

IV. TECHNICNAL REQUIREMENTS: Three types of units will be required: U Frame, E Frame, and Extra Wide Frame.

A. FRAME:

· Shall be high density, medical grade, metal material;

· Shall have durable bumpers to prevent denting, chipping or scraping of misguided carts;

· Shall have an open frame rack;

· Shall be able to support 800 lbs;

· Shall use support rails or telescopic slides capable of supporting heavy consumable medical supplies;

· Frame shall have a metal crossbar;

· Shall not require any special installation requirements that affect the structure of each supply room, including but not limited to special flooring, wall reinforcement, height of ceiling/clearance, and sprinkler code requirements; and

· Overall height, including casters shall be no more than 7’

B. RAILS:

· Shall be able to hold 8 or more dividable bins or instrument trays;

· Shelf design shall allow a free circulation of air;

· Shall support bins of at least 4 varying depths (how many depths);

· Shall be adjustable with a minimum of 2”;

· No tools required to adjust; and

· Rails shall have built in stopper in the rear so the bins don’t slide through the back.

C. CASTERS:

· Shall be non-marking, polyurethane braking;

· Shall swivel; and

· Shall have brakes;

D. BINS AND TRAYS:

· Optional Inserts;

· Shall be machine washable, able to withstand PHneutral and slightly alkaline detergents and disinfectants;

· Open design to minimize dust collection; and

· Optional inserts shall have varying sizes to include at least two different tray sizes and three different basket sizes.

V. STATEMENT OF WORK:

A. PROJECT: Contractor shall design, deliver, assemble, and install inventory shelving in the Medical Surgical Area of the DAY VAMC.

B. SCOPE OF WORK: Contractor shall provide all material, equipment, labor, and supervision required to install the shelving systems. Contractor shall test/inspect the system after installation to ensure correct performance and provide written documentation in support of functionality and performance.

C. REPORTING: Installation shall be performed during normal working hours. The Contractor’s staff members are to report to the Contracting Officer Representative (COR) where work is being conducted prior to starting any work. Contractor shall obtain a DAY VAMC PIV badge, which shall be worn at all times while on station.

After work is completed, the contractor’s technician(s) shall submit in writing, a complete report of equipment installed, and services performed. The COR will sign the service report upon completion of the installation, and before the staff leaves the facility.

D. DELIVERY AND INSTALLATION: The DAY VAMC is equipped with a loading dock; suggested box truck with lift gate for versatility with delivery.

Contractor shall be responsible for coordinating delivery and installation with the Contracting Officer Representative (COR) at the DAY VAMC.

Contractor shall deliver product to the DAY VAMC and shall be responsible for delivering each piece to the correct office, or room. Installation includes inside delivery, uncrating, assembling each piece as required or necessary, and placing in designated space.

Contractor shall take care in movement of all items within the building to ensure no damage to walls, floors, ceilings, or any other interior finish or fixture. Contractor shall notify DAY VAMC COR of any damage or issues immediately.

If any items are received damaged or incorrectly, it shall be the responsibility of the Contractor to notify the manufacturer, and make arrangements for replacement or repair.

Contractor shall be responsible for uncrating all product, removing crating or debris associated with the delivery and installation from DAY VAMC. DAY VAMC will not provide dumpsters or trash service for debris associated with this job.

Contractor shall be responsible for any hardware, equipment, or tools required for the assembly, and installation of all product. Contractor shall leave area clean and neat. The Contractor shall be responsible for general cleaning of all product installed for removal of dust and other packing materials. All tools shall be fully supervised by contractor technicians and fully secured when not in use.

E. PERFORMANCE: Contractor shall be responsible to verify available space and space requirements of equipment.

Contractor shall comply with all requirements set forth by local leadership and police administration for conducting work on station. Contractor shall comply with National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA) and The Joint Commission, to include NFPA 70: National Electric Code and NFPA 101: Life Safety Code. Further, the contractor shall follow infection control and safety precautions including the use of personal protective equipment (i.e. proper attire, masks, gloves, and eye protection).

F. HOURS OF WORK: Work shall be performed during normal hours, between the hours of 8:00am – 4:30pm, Monday through Friday, and shall be completed within one (1) week of starting.

G. GOVERNMENT HOLIDAYS: National holidays observed by the Federal Government are as follows:

If a holiday falls on Sunday, the following Monday shall be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a National Holiday by the U.S. Government agencies. Also included shall be any day specifically declared by the President of the United States of America as a National Holiday.

H. PLACE OF PERFORMANCE:

Dayton VA Medical Center 4100 West Third Street Dayton, OH 45428-9000

VI. APPLICABLE PROVISIONS AND CLAUSES: The following contract clauses apply to this acquisition: FAR

· FAR 52.212-4, Contract Terms and Conditions–Commercial Items (Jan 2017)

· FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2018)

· Of which are included and applicable:

· FAR 52.222-3, Convict Labor (June 2003)

· FAR 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2018)

· FAR 52.222-21, Prohibition of Segregated Facilities. (Apr 2015)

· FAR 52.222-26, Equal Opportunity (Sep 2016)

· FAR52.222-35, Equal Opportunity for Veterans. (Oct 2015)

· FAR 52.222-36, Equal Opportunity for Workers With Disabilities. (Jul 2014)

· FAR 52.222-37, Employment Reports on Veterans. (Feb 2016)

· FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving. (Aug 2011)

· FAR 52.225-1, Buy American—Supplies. (May 2014)

· FAR 52.225-13-Restrictions on Certain Foreign Purchases. (Jun 2008)

· FAR 52.232-33, Payment by Electronic Funds Transfer-- System for Award Management (Oct 2018)

· FAR 52.203-16, Preventing Personal Conflicts of Interest (Dec 2011)

· FAR 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Apr 2014)

· FAR 52.204-4. Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

· FAR 52.228-5, Insurance-Work on a Government Installation (Jan 1997)

· FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractor (Dec 2013)

· VAAR 852.203-70, Commercial Advertising (May 2018)

· VAAR 852.232-72, Electronic Submission of payment Requests (Nov 2018)

· VAAR 852.246-71, Rejected Goods (OCT 2018)

· VAAR852.247-71, Delivery Location (OCT 2018)

The following solicitation provisions apply to this acquisition:

· FAR 52.204-7, System for Award Management (OCT 2018)

· FAR52.204-16, Commercial and Government Entity Code Reporting (JUL 2016)

· FAR 52.209-7, Information Regarding Responsibility matters (Oct 2018)

· FAR 52.212-1, Instructions to Offerors–Commercial Items (Oct 2018)

· FAR 52.212-3, Offerors Representations and Certifications–Commercial Item (Oct 2018)

· FAR 52.233-2, Service of Protest (Sep 2006)

· VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (Jul 2016) (DEVIATION)

· VAAR 852.233-70, Protest Content/Alternative Dispute Resolution (Sept 2018)

· VAAR 852.233-71, Alternate Protest Procedure (Sept 2018)

· VAAR 852.273-74, Award Without Exchanges (Jan 2003)

The full text of provisions or clauses may be accessed electronically at this/these address(es): http://acquisition.gov/comp/far/index.html http://www.va.gov/oal/library/vaar/index.asp

This is an open-market combined synopsis/solicitation. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

1. The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.

OR

2. The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following: (Contractor shall list exception(s) and rationale for the exception(s)).

VII. OFFER AND EVALUATION OF AWARD: This is a competitive Request for Quotations (RFQ) that will be evaluated under FAR Part 12 and 13. The Government will issue a Firm-Fixed, Price Purchase Order, resulting from this solicitation, to the responsible offeror whose offer conforms to the requirements within this solicitation and will be the most advantageous to the Government. Quotes will be evaluated by Best Value. The following factors will be used in evaluation: Technical; Delivery; Past Performance; and Price.

An Offeror’s initial quote shall contain the best terms from a price and technical standpoint. Offerors are reminded that representatives from your company SHALL NOT contact any DAY VAMC personnel to discuss this RFQ during the solicitation and evaluation process.

VIII. PROCEDURE FOR SUBBMITTING DOCUMENTS TO THE DEPARTMENT OF VETERANS AFFAIRS:

DOCUMENTS THAT ARE TO BE PROVIDED TO THE CONTRACTING OFFICER WILL BE SUBMITTED USING THE APPROPRIATE VEHICLE BELOW.

email: rachelle.hamer@va.gov

IX. SUBMISSION OF OFFER: All information shall be submitted in the manner described below, and offerors who do not submit all information may not be considered for award.

a. Contractor shall provide an authorized distribution letter.

b. The Contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized Contractor reseller for the proposed equipment/system such that the OEM warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. The Contractor shall provide new items ONLY; no remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.

c. This requirement will be awarded on all-or-none basis.

d. Delivery shall be provided no later than 60 days after receipt of order/award of contract. Contractor shall deliver items FOB destination. The contractor shall deliver all line items to the Place of Performance.

e. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.

f. Quotes shall be separated by line item grouped by room number for ease of evaluation.

g. Quote package shall include descriptive literature. Literature shall include current warranty provisions to support the government’s evaluation of the offered product(s).

h. RESPONSES ARE DUE: Wednesday, January 23, 2019 at 11:00 AM EST. Offers will only be accepted electronically via e-mail to rachelle.hamer@va.gov. Enter “RFQ 36C250190282|Inventory Shelving System” in the email subject line.