36C24924Q0070.docx

SUBJECT*

Emergency: Philips X8-2t Transducer

GENERAL INFORMATION

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129

POINT OF CONTACT*

Contract Specialist Shanel Joe Shanel.joe@va.gov

(615) 867-6000 Ext 28566

PLACE OF PERFORMANCE

1310 24th Avenue South

Nashville TN

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Thisisacombinedsynopsis/solicitationforcommercialitemspreparedinaccordancewiththeformatin FederalAcquisitionRegulation(FAR)subpart12.6,“StreamlinedProceduresforEvaluationand SolicitationforCommercialItems,”assupplementedwithadditionalinformationincludedinthisnotice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

Thissolicitationisissuedasa100%Service-DisabledVeteran-OwnedSmallBusinessSet-Aside.The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06, effective 05/26/2022.

The associated North American Industrial Classification System (NAICS) code for this procurement is334510ElectromedicalandElectrotherapeuticApparatusManufacturing,withasmallbusinesssizestandard of 1,250 employees. The FSC/PSC is 6515 - Medical and Surgical Instruments, Equipment,And Supplies.

TheNashvilleVAMedicalCenterlocatedat131024thAvenueSouth, Nashville,TN37212,isseekingtopurchase(4)PhilipsX8-2tTransducertosupporttheexpansionofthe Watchman Program.

Item:(4)PhilipsX8-2tTransducer

AllinterestedvendorsshallprovideBrandNamequotationsforthefollowingSchedule:

Line Item

FUS8354

X8-2t Transducer FUS8354 High frequency xMATRIX sector array transesophageal transducer with PureWave Crystal technology.Fully functionaltransducerwith8to2MHz extended operating frequency range that images in 2D, Live xPlane, Live 3D, 3D Zoom, Full Volume and 3D color modes.IncludesM-Mode,PWDoppler,CW Doppler, harmonics, true electrocautery suppression, and adaptive autocool. Provides a user configurablebuttononthehandleto assist with certain workflow efficiencies during TEE exam.

IncludesECGinterfacecable,and1 disposabletipprotector.Includes1 year warranty.

EA

TOTAL:

36C24924Q0070

Page of Deliveryofallquantitiestothefollowinglocation:

NashvilleVAMedicalCenter 1310 24thAvenue South Nashville, TN 37212

Quoteshallspecifyaspecificdeliverydateornumberofdaysafterreceiptoforder(ARO).The following Commercial Items clauses apply to this acquisition:

52.252-2CLAUSESINCORPORATEDBYREFERENCE(FEB1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they weregiveninfulltext.Uponrequest,theContractingOfficerwillmaketheirfulltextavailable.Also,the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.htmlhttp://www.va.gov/oal/library/vaar/

SUBCONTRACTORS

Nov2021

Thefollowingprovisionsapplytothissolicitation:

52.252-1SOLICITATIONPROVISIONSINCORPORATEDBYREFERENCE(FEB1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.Theofferoriscautionedthatthelistedprovisionsmayincludeblocksthatmustbecompleted by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these addresses:

http://www.acquisition.gov/far/index.htmlhttp://www.va.gov/oal/library/vaar/

Addendumto52.212-1INSTRUCTIONSTOOFFERORS–COMMERCIALITEMS

Thefollowingprovisionsareincorporatedinto52.212-1asanaddendumtothiscombinedsynopsis/solicitation:

InstructionsforthePreparationofQuotes

Offerorshallprovidethefollowingdocumentationforthequotetobeconsidered:

1. AcompletedPriceSchedule(toincludepricingfor eachLineItem),locatedonpages1ofthisdocument;Quoteneedstobeanactualcompanyletterheadthatincludes(CompanyName,POC, SAM UEI, Address, email address and phone)

· PLEASESPECIFYIFPRICINGISUNDERCONTRACT(GSA)OROPENMARKET.

· IFMULTI-ITEMSINDICATEWHICHITEMBYLINENUMBERISOPENMARKET,OTHERWISEORDER WILL BE PROCESSED AS ALL ITEMS ARE UNDER CONTRACT.

· IFITEMISUNDERCONTRACT:MUSTPROVIDECONTRACTNUMBERANDEXPIRATIONDATE.

· IfshippingORIGIN:MustindicateonQuoteotherwisePurchaseorderwillbeprocessedas Destination.

2. AnAuthorizedDistributorLetterfromOEM,whichshowsevidenceofbeinganauthorizedOEMDistributor or Reseller for the quoted products.

3. DeliveryDateofquotedproducts.

4. ALLOFFERSMUSTBEREGISTEREDINSAM.GOV(PROVIDEACOPYOFCURRENTREGISTRATION.

5. ALLOFFERSANDRESPONSEMUSTBESUBMITTEDELECTRONICALLY.

In addition to providing the information requested above, responding companies are encouraged to includeanyrelevantinformation(specifications,cutsheets,brochures,capabilitystatement,experience etc.) to confirm the company’s ability to meet the requirements outlined in this request.

Addendumto52.212-2EVALUATION–COMMERCIALPRODUCTSANDCOMMERCIALSERVICES

Thefollowingfactorsshallbeusedtoevaluateoffers:PastPerformanceandPrice.TheGovernmentwill issue an order to the responsible vendor whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Quotes will be evaluated to determine compliance with the requirements of this solicitation as follows:

Past Performance.The past performance evaluation will be based on the Contracting Officer’s knowledgeofandpreviousexperiencewiththesupplybeingacquiredandareviewoftheContractor Performance Assessment Reporting (CPARS) and/or other available information.

Price.Offerors shall provide the unit price and extended price for theitem listed above. The extended pricewillbeevaluatedastheoverallprice.(Note:Anydeliveryorfreightchargesshallberolledintotheitem unit price as appropriate, via FOB Destination) (EndofProvision)

52.212-3OFFERORREPRESENTATIONSANDCERTIFICATIONS–COMMERICALITEMS(NOV2021)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed throughhttps://www.sam.gov.If the Offeror has not completed the annual representations and certificationselectronically,theOfferorshallcompleteonlyparagraphs(c)through(v))ofthisprovision.

(b)(1)AnnualRepresentationsandCertifications.AnychangesprovidedbytheOfferorinparagraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed throughhttp://www.sam.gov.After reviewing SAM information, the Offeror verifies by submissionofthisoffer thatthe representations andcertificationscurrently postedelectronicallyatFAR 52.212-3, Offeror Representations and Certifications--Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201),exceptforparagraphs.[Offerortoidentifytheapplicableparagraphsat(c)through(v)ofthis provisionthattheofferorhascompletedforthepurposesofthissolicitation only,ifany.Theseamended representation(s)and/orcertification(s)arealsoincorporatedinthisofferandarecurrent,accurate,and completeas ofthe date ofthisoffer. Anychangesprovidedby the offerorare applicable to this solicitationonly,anddonotresultinanupdatetotherepresentationsandcertificationsposted electronically on SAM.] (EndofProvision)

Submission of your response shall be received not later than1:00PM CT, on November 17, 2023,via email toShanel.joe@va.govLate submissions shall be treated in accordance with the solicitationprovision at FAR 52.212-1(f).Any questions or concerns regarding this solicitation should be forwarded inwritingvia e-mailnolaterthan10:00AMCTonNovember16,2023.Questionsreceivedlaterthanthis time/date may not receive a response.Reference in the email subject line:RFQ 36C24924Q0070Emergency: Philips X8-2t Transducer.

PointofContact

Shanel Joe ContractSpecialist NetworkContractingOffice9shanel.joe@va.gov

DEPARTMENTOFVETERANSAFFAIRS

JustificationforSingleSourceAwardsIAWFAR13.106-1For OverMicro-PurchaseThresholdbutNotExceedingtheSAT($250K)

AcquisitionPlanActionID:36C249-24-AP-0444

1. ContractingActivity:

Department of Veterans Affairs, Network/Program Contracting Office 09, located at 1639MedicalCenterPkwy,Suite204,Murfreesboro,TN.37129,InsupportofVISN09, Tennessee Valley Healthcare System (TVHS), Nashville VA Medical Center, 1310 24th Avenue South,Nashville, TN, 37212-2637 2237#626-24-1-313-0009

2. BriefDescriptionofSupplies/Servicesrequiredandtheintendeduse/EstimatedAmount:

TVHS Cardiology Service currently utilizes a Philips EPIQ CVx ultrasound system with a PhilipsX8-2tTEEprobetoperformWatchmanProcedures.TVHSrequiresfour(4)moreX8- 2t TEE probes to support the expansion of the Watchman Program.

Theestimatedvalueoftheproposedactionis$161,355.60

3. Uniquecharacteristicsthatlimitavailabilitytoonlyonesource,withthereasonnoother supplies or services can be used:

TVHS requires four (4) Philips X8-2t TEE Probes. These will support a newly implemented Watchman Program created by the cardiology department at the Nashville VA Medical Center (part of the Tennessee Valley Healthcare System). This requirement is for four (4) Philips X8-2t xMatrix TEE transducers. These probes shall be compatible with TVHS owned PhilipsEPIQ CVxultrasoundsystem that isutilizedfor Watchmanprocedures.These probes must have the ability to perform TEE guided Watchman procedures and integrate with the Philips EPIQ CVx ultrasound owned by the Nashville VA Medical Center. Philips is the original equipment manufacturer of the EPIQ CVx ultrasound that is utilized for the Watchman procedures. This is also the only ultrasound that TVHS owns that can be utilized intheseprocedures.OnlyPhilipsbrandprobesarecompatiblewiththisultrasoundusedfor theseprocedures.OtherTEEprobesareavailable;however,theycannotbeintegratedwith the Philips EPIQ CVx ultrasound system owned and utilized by the Nashville VA Medical Center. The technology necessary to manufacture this device is trade secret, only available

VHAPG

Part 813.106 Simplified Acquisition Procedures:

Soliciting from a Single Source Attachment 1:

Single Source Justification for

SAP

under the

SAT

Last Updated:

02/01/22 Page of totheoriginalequipmentmanufacturer(OEM).Assuch,onlyonesuchbrandisacceptable for TVHS.

BrandnameproductsarerequiredasTVHSCardiologyServicealreadyutilizesaPhilipsEPIQ CVx ultrasound system. These probes shall be used with existing devices and shall be compatible with the CVx. Probes that are not Philips brand will not be compatible with these devices, and the probes will be useless.

4. Descriptionofmarketresearchconductedandresultsorstatementwhyitwasnotconducted:

The VA National Acquisition Center, Federal Procurement Data System, System for Award Management,GSAeLibrary,GSAAdvantage,DynamicsmallBusinessSearchandtheVendor Information Pages were queried using the search terms “X8-2t Transducer” and NAICS code 334510 with product service code 6515.

BasedonmarketresearchtheOEM(PhilipsMedical)identifiedatleast(8)SDVOSBsthatare authorized to distributor and can provide the X8-2t Transducer ultrasound probes that will meet TVHS requirements.

5. ContractingOfficer'sCertification:PurchaseisapprovedinaccordancewithFAR13.106- 1(b).Icertifythattheforegoingjustificationisaccurateandcompletetothebestofmyknowledge and belief.

JohnMcComas ContractingOfficer Date