36C24923Q0336 0003.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro

TN

37129 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro

TN

37129 To all Offerors/Bidders

36C24923Q0336 08-23-2023

X x

09/06/2023 at 08:00 AM CDT This solicitation amendment is to: along with other solicitation document in

Extend solicitation close date to 09/06/2023 at 08:00 AM CDT Add line item 13 provide answers to solicitation questions provide additional documents

Phon Phasavath 2/90 Sign Systems RFI VA Memphis -- 9905--Signage and Installation Solicitation 36C24923Q0336

1. Are Sign Design and Planning Services required to develop the signage package from concept to completion? YES. The scope of work states proposals are to include before and after renderings depicting new interior signage and propose new ideas for new signage, which indicates sign design is not established and must be developed – is this the accurate? YES

2. If sign design and planning services are required, how should contractors present their cost for this service as there is no line item for this on the price / cost schedule? The government will add line item #13 for design/planning services if required.

3. Can you provide PDF floor plans of all areas included in the scope of work? See Attached

4. Can you please provide a PDF of the schematic design drawings that were shared in hardcopy in the pre-bid meeting? See Attached

5. Can you please provide sign type drawings with material specifications, sizes, and graphic elements for each sign type described in the line itemized price / cost schedule? Refer to the TIL document

6. The line-item detail in the price / cost schedule includes several sign types on the same line item. For example, line item 1 includes 6 different sign types with QTY 57 EA. Does this mean 57 of each sign type? 57 total between these 6 sign types? If in total, how many of each specific type as this will effect unit pricing? For reference, the 6 sign types described in line item 1 are:

a. 8.11 w/ header XS Elevator Directory

b. 8.11 Informational

c. 8.86V XS Directional

d. 8.86V XS Directional A

e. 14.1 FOH (5) Strip Directional A

f. 14.0 BOH (5) Strip Directional NO. This does not mean 57 of each sign type. This is where your design/planning kicks in and your knowledge on sign type is implanted based on review of facility.

7. In the mandatory pre-bid meeting the VA described the desire for each contractor to present their unique solutions featuring their unique product lines, however specific sign sizes, material specifications, and quantities are not determined, therefore bidder solutions will likely vary greatly with product applications and solutions. During the MANDATORY SITE VISIT, vendors were encouraged to refer to the TIL for specific sign sizes and material. Quantities were to be determined during site visit and continuous review of drawing that have been provided.

8. What is VA contracting’s methodology for evaluating bids to determine bids are fair, equal, and comparable in both scope and price? See solicitation evaluation section.

9. What criteria are being employed to determine pricing and confirm contractors are bidding to equal product standards? See solicitation evaluation section.

10. Does the VA wish to follow the VA Sign Design Guide on the TIL? YES

11. Will bidders be given consideration if they did not attend the mandatory pre-bid conference? NO

12. Can you please provide a copy of the pre-bid conference sign in sheet? Contracting office can provide if necessary.

13. Are bidders required to employ the line-item response on the price / cost schedule, or can an alternate price / cost schedule be presented that may better reflect the bidder’s approach?

Alternate price cost schedule can be submitted to better reflect the bidders approach?

14. Will prospective bidders be allowed to present concept solutions in person, and will an additional site visit be allowed for wayfinding professionals to further assess the facility for a more comprehensive response? NO in person presentations. Additional site visits may be allowed once bidder is selected.

15. Can the bid deadline be extended further to allow bidders adequate time to prepare concepts and solutions? Bid deadline is August 28th, 2023 by COB

16. The “B.2 Price / Cost Schedule” lists vague descriptions. Are there drawings for each one of the CLINS? If not, potentially referring to sign types from the VA Signage Manual may be helpful to provide a general baseline for what the VA is looking for per CLIN. There are no drawings for the CLIN. Refer to the TIL.

17. The solicitation asks for “proposed ideas for new signage”. Is the VA is looking for a new signage system or trying to have a similar aesthetic to an existing signage system? VA is looking for an interchangeable system that will make updates simple and efficient. A new aesthetic is also welcome.

18. Typical large scale interior wayfinding projects that require design, programming, manufacture and install range between 8-12 months as referenced in the VA Signage Manual. There is currently a performance period of 10-12 weeks. This accelerated period of performance will shorten the amount of time that can be spent on designing the best wayfinding solution, time for VA Reviews and require a compressed installation schedule. Could the VA please confirm the desired period of performance? Desired performance for this project is 3-6 month for design & programming. Manufacturing and install performance 3 months from start to finish.

19. What is the total count of signs needed? Total sign count should be determined by site review/evaluation.

20. Will more time be allotted for solicitations submittals? New solicitation close date is Sept 6, 2023.

21. Will installations be segmented? YES. Installations should be phased by building.

22. Will the PDF for the drawings be provided? YES. See attached

23. What’s the total square footage for the signs to be placed? 1.2 million sq ft.

Example signs

See attached document: SIGNAGE 36C24923Q0336 LineItems.

See attached document: TILSignage.

See attached document: SITE SURVEY SIGN IN SHEET.

See attached document: Floor Plans.

See attached document: Service Locations.

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