36C24922Q0556_PresolicitationNotice.docx

Presolicitation Notice Presolicitation Notice

SUBJECT* Notice of Intent to Sole Source - ENT Surgical Microscope

GENERAL INFORMATION

SET-ASIDE

Tennessee Valley Healthcare System (TVHS) c/o Surgery Services - ENT Clinic

1310 24th Avenue South

Nashville TN

COUNTRY

CONTACT INFORMATION

Network Contracting Office (NCO) 9 1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129

POINT OF CONTACT*

Contract Specialist Sascha Hertslet sascha.hertslet@va.gov 615-225-6664

ADDITIONAL INFORMATION

DESCRIPTION

The Department of Veterans Affairs, Network Contracting Office 09, hereby provides notice of its intent to award a sole source, firm-fixed price contract for a precision surgical microscope to Melling Medical of 658 South Columbus Street, Alexandria, VA 22314.

The contract is expected to be awarded under the authority of 41 U.S.C. 3304(a)(1), as implemented by FAR 13.106-1(b) – Soliciting from a Single Source.

The anticipated award date is on or around August 19, 2022.

The duration of the contract period is expected to no longer than it takes to order, deliver, and install the product, i.e. less than 6-months.

A Justification for Single Source Awards for Other Than Full and Open Competition has been prepared and is attached.

NAICS code: 339112 – Surgical and Medical Instrument Manufacturing (SBA Size Standard 1000 Employees) PSC: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

THIS NOTICE OF INTENT IS NOT A SOLICITATION

However, all responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency. The technical capabilities statement must equal or exceeds the technical standards set by this requirement.

A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement.

The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent.

Only written responses will be considered. All responses from responsible sources will be fully considered.

Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award and must submit a current authorized distributor letter from the manufacturer.

All Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses and other socioeconomic designated small businesses must submit a self-certifying statement that their company meets all criteria established IAW 13 CFR 121.406(b)(1)(i) through (b)(1)(iii) thus demonstrating compliance with the Non-Manufacturer Rule.

The capability documentation shall include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements

Any interested vendor needs to provide an authorized original equipment manufacturer (OEM) distributor/dealer/reseller letter (if not a manufacturer) and answer the following questions:

1. How many employees do you have?

2. Do you primarily engage in the retail or wholesale trade, normally selling the type of item sought it in this requirement?

3. Do you take ownership or possession of those normally procured items through your personnel, equipment, or facilities until you sell or deliver them?

4. Are the items you selling produced by other small businesses?

5. If you are doing the drop-shop method, are you paying the freight/shipping from the manufacturer/supplier to the customer?

6. Are you authorized and trained to install, troubleshoot, repair, or generally work on the system?

7. Do you offer all the products and services under existing Federal Government contracting vehicles?

a. if yes, please provide the contract number/identifier.

8. Does the product you are offering have to be modified to meet this requirement? If so, provide details on the extent of modification and how long it would take to modify.

REQUIREMENT:

SERVICES

Installation, Calibration & On-Site Training

Delivery / Installation Schedule:

Items will be delivered and installed in one trip to TVHS, Nashville Campus, ENT clinic during the weekdays of Monday through Friday from 8:00am to 4:00pm. Training is expected on-site, same date, after installation is completed.

Project Completion Will be Determined Successful When:

1. All equipment is installed and is operational during in-service

2. Vendor Representative has adequately trained to the stakeholder’s expectations

Warranty: Free from defects in material and workmanship based on manufacturer’s commercial warranty.

Ordering Information:

Payment will be administered to vendor upon project completion in one full payment (total cost outlined in the quote) after submission of a proper invoice via Tungsten.

Interested parties must furnish information by email only to sascha.hertslet@va.gov with “RESPONSE TO INTENT TO SOLE SOURCE 36C24922Q0556” in the subject line. All documents submitted will not be returned.

See attached document: JOFOC_BelowSAT-ENT_SurgicalMicroscope.

Presolicitation Notice