36C24921Q0575.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* 36C249-21-AP-2913 Cystoscopes

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 37129

SOLICITATION NUMBER* 36C24921Q0575

RESPONSE DATE/TIME/ZONE 09-09-2021 8:00AM CENTRAL TIME, CHICAGO,

USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 333314

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 9

1639 Medical Center Parkway

Suite 400

Murfreesboro TN 37129

POINT OF CONTACT*

Elishia Lannom elishia.lannom@va.gov

PLACE OF PERFORMANCE

ADDRESS James H. Quillen VA Medical Center

Bradford Pear Lane Building 205

Mountain Home Tennessee

POSTAL CODE 37684

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL elishia.lannom@va.gov

URL DESCRIPTION Contract Specialist

AGENCY CONTACT’S EMAIL ADDRESS elishia.lannom@va.gov

EMAIL DESCRIPTION

DESCRIPTION Cystoscopes and Resectoscopes

FedBizOpps Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION * See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010

36C249-21-AP-2913 CYSTOSCOPES BRAND NAME OR EQUAL OLYMPUS

37129

36C24921Q0575

09-09-2021

N

333314

Department of Veterans Affairs Network Contracting Office 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129

Elishia Lannom Contract Specialist 615-225-5623

James H. Quillen VA Medical Center

Mountain Home, TN 37684

Elishia.lannom@va.gov

Veterans Affairs Contracting

Combined Synopsis Solicitation

General Information

Document Type: Combined Solicitation/Synopsis

RFQ Number: 36C24921Q0575

Posted Date: 08/30/2021

Response Date: 09/09/2021 @ 8:00 AM CST

Classification Code: 6515

Set Aside: Service-Disabled-Veteran-Owned-Small Business

NAICS Code: 333314

Contracting Office Address

Network Contracting Office 9

ATTN: Elishia Lannom

Department of Veterans Affairs

Contracting Office, 4th floor

1639 Medical Center Parkway

Murfreesboro, TN 37129

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This is a request for quotations (RFQ). The quote document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-08 /14JUL2020.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333314, with a small business size standard of 500 employees.

Pursuant to FAR 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Network Contracting Office 9 is seeking a vendor that will provide the necessary requirement to the James H. Quillen VA Medical Center in Mountain Home, TN.

All questions regarding this RFQ must be in writing and may be sent by e‐mail to Elishia.lannom@v.agov

Questions must be received no later than September 07, 2021 at 8:00 AM CST. No further questions will be accepted after that date and time.

You are reminded that representatives from your company SHALL NOT contact any VA Medical Center employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer.

All interested companies shall provide a brand name OR equal quotation for the following:

CLIN DESCRIPTION QTY UNIT OF

ISSUE PRICE EXT PRICE

0001 WA20021A - Long rigid telescope, 4mm, 12 long 2 EA

0002 WA20023A - Long rigid telescope, 4mm, 70, long 2 EA

0003 WA2T430A - Rigid telescope "OES Elite", 4mm, 30 deg, HD, g 15 EA

0004 WA2T412A - Rigid telescope "OES Elite", 4 mm, 12 deg, HD 14 EA

0005 WA2T400A - Rigid telescopes "OES Elite", 4mm, 0 deg, HD, a

4 EA

0006 WA2T470A - Rigid telescope "OES Elite", 4mm, 70deg, HD

4 EA

0007 A20911A - Cysto set, A20911A Cystourethroscope brid GE single channel

4 EA

0008 A20903A - Cysto set A20903A Blind obturator, 17 FR for A20911A

4 EA

0009 A20976A - Cystourethroscope brid GE single channel

EA

0010 A20914A - Cystourethroscope Shea TH 22.5

FR

15 EA

0011 A20913A - Cystourethroscope Shea TH 21 FR 15 EA

0012 75U - Universal stopcock, Luer Lock 36 EA

0013 00121 - Flexible foreign body forceps, 7FR 15 EA

0014 00123 - Flexible biopsy forceps, 7FR 15 EA

0015 A20713A - Biospy forceps, spoon type, optical for 30 deg telesc

15 EA

0016 A20718A - Grasping forceps, optical, for 12 & 30 deg telescope

16 EA

0017 CS-B612 - Seal kit, 6-12FR, 12/Box 4 EA

0018 A22021A - Outer sheath 27 FR 2 stopcocks rotatable

10 EA

0019 A22041T - Inner sheath 24 FR, w/timber lake for 27 FR. outer sheath

10 EA

0020 A22071A - Obturator optical 4 FR 10 EA

0021 A22091A - Working insert 24 FR 7 FR channel 10 EA

0022 WA22367A - Passive working elements for

TURIS

12 EA

0023 03664 - Adapter for Ellik Evacuator 15 EA

0024 WA03300A - Light-guide cable, 2.8mm, 3m, CF type

31 EA

0025 Monopolar active cord, Bovie/Valleylab 15 EA

EPF-1C - Kit with TC E400 Cart AD DED, AKA Thunderbeat generator system used for surgical tissue management

2 EA

0027 WA22017T - Inner sheath, long w/deflect tip obt

2 EA

0028 WA22016A - Obturator, Optical 24 FR, Long 2 EA

0029 WA22018A - Pro 27FR Outer sheath TUMR-

LNG

2 EA

0030 WA22019A - Outer sheet, 27FR, long rotatab DVIU set

2 EA

0031 A3550 - Working element for ortical urethrotome

4 EA

0032 A3551 - Optical Urethrotome Sheath 22FR 4 EA

0033 A3552 - Outer Sheath for A3551 27FR 4 EA

0034 A3558 - Knife semi-circular for A3550 4 EA

0035 WA35055A - Knife, lancet, tyupe centered for A3550

4 EA

0036 WA35057A - Knife, serrated type for A3550 4 EA

0037 A3560 - Obturator for A3551; sterilization trays 4 EA

0038 WA05970A - Instrument tray with lid and silicone mat

12 EA

0039 A5976 - Tray insert urology, pre-molded 31 EA

0040 WA05974A - Lid for WA05971A and

EA05972A

19 EA

0041 WA05990A - Instrument Tray for Telescopes 8 EA

1. All Offers and responses must be submitted electronically

2. Brand Name or Equal

3. Requesting Service will review submitted quotes as Technical experts to determine if technically acceptable.

4. Quotes will not be accepted after 9/09/2021 8:00AM CST.

5. At this time frame, no extension on closing date.

6. Also your quote must list your DUNS number, CAGE code, and Federal TIN with Company name, POC, and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit www.sam.gov. Lack of registration in the SAM database will make an offeror ineligible for award.

DELIVERY WILL BE MADE TO:

JAMES H. QUILLEN VA MEDICAL CENTER

Mountain Home, TN 37684

ALL DELIVERIES WILL BE MADE FOB DESTINATION.

To be responsive and thereby considered, all suggested items must conform to the OEM’s requirements for the equipment already in use, must be authorized for use by the OEM, and must not otherwise negate the Government’s rights to warranty, service or maintenance by the OEM or other duly authorized entities. The burden of proof of such is the responsibility of the respondent.

QUOTE FORMAT AND EVALUATION CRITERIA

1. Offerors shall complete the above pricing schedule. Not completing the pricing will result in nonresponsive quote. Price will be evaluated based on the lowest summary price and technical acceptability.

2. Offerors shall provide only one quote. Quote should be emailed to Elishia.lannom@va.gov NLT 9/09/2021 at 8:00 am CST. Non-compliance with this requirement will result in disqualification of both quotes.

3. Award shall be made to the quoter whose quotation provides the Lowest Price and Technically acceptable.

4. All vendors must be registered and complete all entries in the System for Award Management (SAM) in order to be considered for award. Potential vendors may register at the following web site: https://www.sam.gov/portal/public/SAM/ http://www.sam.gov/ https://ww/ http://www.sam.gov/portal/public/SAM/ http://www.sam.gov/portal/public/SAM/

5. Vendors shall provide a minimum quote acceptance period of 90 days after RFQ closing for offers

The offeror’s initial quote should contain the offeror’s best terms from a price standpoint. Offerors are cautioned to submit sufficient information and, in the format, specified in the quote instructions. Offerors may be contacted to resolve minor or clerical errors and the Contracting Officer reserves the right to award without further conversations.

Place of Performance

JAMES H. QUILLEN VA MEDICAL CENTER, Bradford Peal Lane, Mountain Home, TN 37684.

The Basic Period of Performance: The period of performance is 30 Days ARO.

The government intends to award a contract as a result of this RFQ that will include the terms and conditions set forth herein.

Quoter shall list exception(s) and rationale for the exception(s).

Offerors must complete annual representations and certifications on-line at http://www.acquisition.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.”

The following Federal Acquisition Regulation (FAR), provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: http://farsite.hill.af.mil, http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting):

52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/index.asp http://www.acquisition.gov/ http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/index.asp

• 52.212-4 Contract Terms and Conditions –Commercial Items (JAN 2017)

• 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

(DEC 2013)

• 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (OCT 2018)

• 52.203-6 Restrictions on Subcontractor Sales to the Government (SEPT 2006)

• 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards

(OCT 2016)

• 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors

• 52.219-8 Utilization of Small Business Concerns (NOV 2016) Debarred, Suspended, or Proposed for Debarment (OCT 2015)

• 52.219-28 Post Award Small Business Program Re-representation (JUL 2013)

• 52.222-3 Convict Labor (JUNE 2003)

• 52.222-19 Child Labor--Cooperation with Authorities and Remedies (OCT 2016)

• 52.222-35 Equal Opportunity for Veterans (OCT 2015)

• 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)

• 52.222-50 Combating Trafficking in Persons (MAR 2015)

• 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

(AUG 2011)

• 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008)

• 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (JUL 2013)

(End of Clause)

852.203-70 Commercial Advertising (JAN 2008)

The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.

852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business

Set-Aside (JULY 2016) (DEVIATION)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran-owned small business concern”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses);

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and

(iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov).

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern.

(c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, in the case of a contract for:

(1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns;

http://www.vetbiz.gov/

(2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns;

(3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern’s employees or the employees of other eligible service-disabled veteran-owned small business concerns; or

(4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern’s employees or the employees of other eligible service-disabled veteran-owned small business concerns.

(d) A joint venture may be considered a service-disabled veteran owned small business concern if—

(1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement;

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and

(3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation.

(4) The joint venture meets the requirements of 13 CFR 125.15(b).

(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

(End of Clause)

852.232-72 Electronic Submission of Payment Requests (NOV2012)

(a) Definitions. As used in this clause-

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats.

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for:

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

http://www.fsc.va.gov/einvoice.asp http://www.x12.org/

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

852.246-70 Guarantee (JAN 2008)

The contractor guarantees the equipment against defective material, workmanship and performance for a period of one year, said guarantee to run from date of acceptance of the equipment by the Government. The contractor agrees to furnish, without cost to the Government, replacement of all parts and material that are found to be defective during the guarantee period. Replacement of material and parts will be furnished to the Government at the point of installation, if installation is within the continental United States, or f.o.b. the continental U.S. port to be designated by the contracting officer if installation is outside of the continental United States. Cost of installation of replacement material and parts shall be borne by the contractor.

(End of Clause)

852.246-71 Inspection (JAN 2008)

Rejected goods will be held subject to contractors order for not more than 15 days, after which the rejected merchandise will be returned to the contractor’s address at his/her risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the contractor’s account.

(End of Clause)

The following RFQ provisions apply to this acquisition:

52.204-22 Alternative Line Item Proposal.

(a) The Government recognizes that the line items established in this solicitation may not conform to the Offeror's practices. Failure to correct these issues can result in difficulties in acceptance of deliverables and processing payments. Therefore, the Offeror is invited to propose alternative line items for which bids, proposals, or quotes are requested in this solicitation to ensure that the resulting contract is economically and administratively advantageous to the Government and the Offeror.

(b) The Offeror may submit one or more additional proposals with alternative line items, provided that alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation. However, acceptance of an alternative proposal is a unilateral decision made solely at the discretion of the Government. Offers that do not comply with the line items specified in this solicitation may be determined to be nonresponsive or unacceptable.

(End of Provision)

Point of Contact

Contract Specialist

Name: Elishia Lannom

Organization: NCO 9

Phone No.: 615-400-6858

E-Mail Address: elishia.lannom@va.gov

A.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

852.212-71 GRAY MARKET ITEMS APR 2020

Salient Characteristics Cystoscopes and Resectoscopes

1.1 Cystoscopes and resectoscopes

Feature Type

Description

Standard Fully autoclavable

Standard Compatible with HD camera heads

Standard Includes enhanced contrast with Narrow Brand Imaging

Standard System must be fully integrated

Standard Snap in and snap out locking components

Standard Rotating continuous flow resectoscopes and cystoscopes

Standard 253g or less in weight

Standard 194 mm working length

Standard Available compatibility with PlasmaButton ablative electrode (vaporizes tissue for TURPs and bladder tumors).

Standard Compatibility with single loop bipolar electrodes

Standard Saline compatible electrodes

Standard Loop wire with self-cleaning capability

Standard Availability of full set of complimentary working instruments including, but not limited to, urethrotome, hot knife, laser sheath, optical obturators, and ellik evacuator, foreign body forceps, biopsy foreceps, spoon forceps, grasping foreceps

Standard Availability of blunt blind obturators and optical obturators compatible with system

Standard Availability of 0, 12, 30 and 70 degree compatible lenses

Standard Availability of long resectoscopes and accompanying working instruments

A.1 52.211-6 BRAND NAME OR EQUAL (AUG 1999)

(a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation.

(b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

(End of Provision)

A.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

852.212-71 GRAY MARKET ITEMS APR 2020