36C24921Q0036.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice J059 ARC Flash Study 37129 36C24921Q0036 11-19-2020

1:00 PM

CENTRAL TIME, CHICAGO, USA

N

SBA

238210 Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 Contract Specialist George Cochran George.Cochran@va.gov 615-225-2742 VAMC Memphis 1030 Jefferson Ave.

Memphis TN 38104

USA

George.Cochran@va.gov Contract Specialist ARC Flash Study

One-Line Drawings submitted:

Reference: Solicitation

RFQ 36C24921Q0015:

Activation: ARC Flash study

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

This is a Request for Quote (RFQ). The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-95.

The North American Industrial Classification System (NAICS) code for this procurement is 238210 with a small business size standard of 500 employees. This solicitation is a 100% set-aside for Veteran Owned Small Businesses.

Department of Veterans Affairs, Network Contracting Office 09, is soliciting offers from Veteran Owned Small Businesses (VOSBs) to service the Memphis Medical Center with a new ARC Flash study. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information along with any other documents necessary to support the requirements below.

Offers are to be provided to george.cochran@va.gov christina.smith7@va.gov no later than 1:00pm CST Thursday, November 19, 2020.

The deadline for all questions is 12:00 pm CST, Wednesday, November 18, 2020.

STATEMENT OF WORK

INTRODUCTION

This requirement is to provide the ARC Flash Study for the Memphis VAMC.

BACKGROUND

The VAMC Memphis serves veterans in the Memphis, Tennessee and surrounding Mid-South area. The VAMC Memphis requires a five -year Arc Flash Update Study on its electrical distributions system.

SCOPE OF WORK

Contractor shall provide all labor, tools, materials and inspection equipment as necessary for the on-site data collection for new equipment/electrical circuits, and changes to system. The following are the requirement for VA Memphis Updates:

1. On site Data Collection for new equipment/electrical circuits, and changes to system.

2. Electrical Model updating with all changes and new circuits.

3. New Short Circuit Study.

4. Protective Device Coordination Study Update and Review.

5. Arc flash Calculations Update

6. Mitigation Study review/Update

7. Arc Flash Labels Production for new equipment, and existing equipment with significant Incident Energy changes, requiring a change to level O PPE, (per NFPA-70E.)

8. Updated Electrical One-Line Drawing (2 Hard-Copy Sets)

9. New Final Reports (2 Hard -Copy Reports)

10. On-Site Labels Installation and drawings/Report delivery.

11. Flash Drive with PDF Files of One-Line Drawings, Final Report, and Photographs.

GENERAL INFORMATION/DEFINITIONS:

a. Normal business hours are 8:00 a.m. to 4:30 p.m., Monday through Friday excluding the following federal holidays: New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, Christmas.

b. CO- Contracting Officer

c. COR- Contracting Officer's Representative. The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally supervise the work to be performed under this contract. Such designation will be in writing and will define the scope and limitations of the designee's authority. A copy of the designation hall be furnished the contractor. There is expected to be one (1) COR and Boiler Plant Operator will be designated to place emergency calls after hours or when the COR is not otherwise available.

TRAINING REQUIREMENTS:

- SUPPORTING INFORMATION

PLACEOF PERFORMANCE - VAMC Memphis, 1030 Jefferson, Memphis, TN, 38104

Work H ours: The VAMC is a 24 hour /365 -day facility. Engineering normal working hours are between 0800 am and 4:30 pm.

Site Regulations -All work shall be performed in accordance with VAMC Memphis rules and regulations. All contractor/vendor personnel shall display a V AMC Memphis issued identification badge while performing work on VAMC Memphis property.

Working Conditions/Safety - The contractor/vendor is solely responsible for working conditions on the jobsite, including safety of all persons and property during performance of the work, and for compliance with applicable OSHA regulations.

I n order for you to engage in your work at VA, you are required to ensure all contractors who will be working on the contract complete a mandatory training program titled VA Privacy Training for Personnel without Access to VA Computer Systems or VA Sensitive Information (VA20939). This training is offered through the VA Talent Management System (TMS), a system that offers web- based training to VA employees and its partners.

You must ensure each contract employee self-enrolls for a profile on the VA TMS by visiting Once there, employees should follow the steps below to create a profile, launch the mandatory training, and complete the content prior to their next day at VA.

Upon completion by all employees, the contractor shall provide their Contracting Officer Representative with each employee's printed certificate of completion from the TMS. This certificate displays the employee's TMS User ID.

Managed Self-Enrollment (MSE) enhances VA's training and reporting compliance and is another step toward establishing VA as a 21st century organization built on providing the best care and service possible for our veterans!

The taking of Photographs is prohibited while on VA premises.

All employees are always required to wear an approved ID badge facing forward above the waist while on VA premises.

Employee must report to the VA Police located on the ground floor building (1) room CEG 5 to obtain an approved badge.

VA INFORMATION CUSTODIAL LANGUAGE

The following standard Items relate to records generate d in executing this contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a);

36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government, Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government 'IT' equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e- mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information is at www.sam.gov.

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

The following clauses apply to this solicitation:

52.228-5

852.219-11

852.219-74

52.212-5

INSURANCE—WORK ON A GOVERNMENT INSTALLATION

VA NOTICE OF TOTAL VETERAN-OWNED SMALL BUSINESS SET-ASIDE

LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE

CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS

JAN 1997

JUL 2019

JUL 2018

JUN 2020

VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are also incorporated by reference:

[X] 852.203–70, Commercial Advertising [X] 852.232–72, Electronic Submission of Payment Requests.

DOL Wage Determination No: 2015-4674 Rev No 13

Evaluation Factors: (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following provisions apply to this solicitation:

52.212-1 Instructions to Offerors—Commercial Items (Jan 2017) (Incorporated by reference) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Offers are to be provided to george.cochran@va.gov christina.smith7@va.gov no later than 1:00pm CST Thursday, November 19 2020.

The deadline for all questions is 12:00 pm CST, Wednesday, November 18,, 2020.

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

52.204-18

52.204-24

52.212-3

COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS

JUL 2016

DEC 2019

JUN 2020

See attached document: One Line Part 1.

See attached document: One Line Part 2.

See attached document: One Line Part 3.

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