36C24825Q0852.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24825Q0852 06-06-2025

W. Lance Bridger william.bridger@va.gov 07-02-2025

1000 EDT

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Miami VA Healthcare System 1201 NW 16th Street Miami FL 33125

X 100

X

562119

$47 Million

N/A

See Delivery Schedule

36C546

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Miami VA Healthcare System 1201 NW 16th Street Miami FL 33125

Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

See CONTINUATION Page

Service: Removal of Solid Waste, Regulated Medical Waste, Recycling Materials.

Questions:

Must be submitted in written form via e-mail to the Contracting Officer at William.Bridger@va.gov no later than MONDAY, JUNE 16, 2025 AT 3:30 p.m.

EASTERN STANDARD TIME (EST).

No telephone questions will be accepted.

See CONTINUATION Page

W. Lance Bridger

36C24825Q0852

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PERFORMANCE WORK STATEMENT (PWS)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.216-18 ORDERING (AUG 2020)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.7 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JAN 2017) .. 50

E.2 GENERAL INSTRUCTIONS TO OFFERORS

CONTRACTOR’S SIGNATURE:

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)55

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(JAN 2008)

E.6 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998)

E.7 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C248

Network Contracting Office 8 (NCO 8)

Miami VA Healthcare System

1201 NW 16th Street

Miami FL 33125

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Net30 Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PERFORMANCE WORK STATEMENT (PWS)

Medical Waste Services

1. BACKGROUND INFORMATION

This is a non-personal services contract to provide waste management services for the Veterans Health Administration (VHA), one of the largest integrated health care system in the United States, providing care at 1,298 health care facilities, including 171 VA Medical Centers and 1,113 outpatient sites of care of varying complexity (VHA outpatient clinics) to over 9 million Veterans enrolled in the VA health care program. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contracting Officer (CO) who, in turn is responsible to the Government. Agencies shall adhere to all Florida Department of Health regulatory requirement for appropriate handling and disposal of medical wastes following infection control procedures for Disease Control and Prevention (CDC) Guidance as well as the Florida Department of Environmental Protection.

2. DEFINITIONS & ACRONYMS

2.1 Definitions

Centers for disease Control & Prevention (CDC). CDC is the nation’s leading science-based, data-driven, service organization that protects the public’s health. For more than 70 years, the CDC put science into action to help children stay healthy so they can grow and learn; to help families, businesses, and communities fight disease and stay strong; and to protect the public’s health.

Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer (CO). A person with the authority to enter, administers, and/or terminates contracts and makes related findings. The Contracting Officer is the only individual who has the authority to contractually bind the Government. The Contracting Officer may designate a government employee to act as his authorized technical representative.

Contracting Officer Representative (COR). The person has been designated as the authorized representative of the Contracting Officer acting within the limits of his/her authority. This individual shall not be authorized to award, agree to, or sign any contract or modification thereto, or in any way to obligate the payment of money by the Government. The COR advises the Contracting Officer on technical matters relating to this contract, verifies completion of the work, certifies invoices related to completed work, and ensures compliance with all provisions of the contract.

Corrective Action. Action taken by the Contractor to correct a deficiency and identify the cause(s) of the deficiency and provide documentation of correction.

The Joint Commission (TJC) The Joint Commission is an independent, not-for-profit organization created in 1951 that accredits more than 20,000 US health care programs and organizations.

Point of Contact (POC). An identified individual with subject matter expertise (SME) of VHA EMS proper cleaning procedures.

Protection. This is preventing damages to surfaces and equipment caused by normal use or improper waste retrieval procedures.

Quiet Zone. Normally means a noise level of less than 72.B (A) at five feet from the source in patient-occupied areas.

Soil. Dust, dirt, stains, grease, smudges, streaks, spots, lint, odors, organisms, bodily fluids, or any agents that is injurious to health. Soil can be visible such as dust, or can be invisible such as organisms, and odors.

Subcontractor. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms

CBI Compliance and Business Integrity

COR Contracting Officer Representative

EPA Environmental Protection Agency

ID Identification

IT Information Technology

TJC The Joint Commission

OSHA Occupational Safety and Health Agency

POC Point of Contact

PWS Performance Work Statement

QASP Quality Assurance Surveillance Plan

VHA Veteran Health Administration

VA Veterans Affairs

3. PERIOD OF PERFORMANCE

Base period of performance will be for 12 months Ordering Period. With 4 additional Ordering Periods, which will be 12 months each.

4. GENERAL REQUIREMENTS

4.1. The Contractor shall be responsible for allocating all equipment and personnel, including back-up resources, to provide collection and disposal services for solid waste and infectious waste at the Miami VA Healthcare System (MVAHS) and affiliated facilities. This contract requires timely and responsive quality services.

4.2. The Contractor shall provide for the removal, hauling, and disposal of garbage, construction & demolition debris waste, regulated medical waste, and recycling materials. The Contractor shall furnish compactors and dumpsters, as needed.

4.3. The Contractor shall be responsible for delivery of the shipment containers and other necessary equipment at the start of the contract and as required (in the event quantities of waste materials increase) during the term of the contract, and as designated by the Contracting Officer (CO). The containers shall be fire resistant and will be approved by the CO or Contracting Officer Representative (COR) prior to placement of Government facility. Containers shall be delivered to and placed in the areas designated or directed by the CO or COR. The contractor shall be responsible for the removal of containers at completion or termination of the contract.

5. PLACE OF PERFORMANCE

5.1. The Bruce W. Carter VA Medical Hospital

7:00am to 4:30pm

1201 NW 16th Street

Miami Florida 33125

Phone: 305-575-7000 EXT.

5.2. Williams “Bill Kling Clinic VA

8:00am to 4:30pm

Community Based Outpatient Clinic

9800 W. Commercial Blvd

Sunrise, FL 33351

Phone: 305-575-7000 EXT

5.3. Supply Chain Warehouse

7:00am to 4:30pm

6725 NW 67th Ave

Doral, FL 33166

Phone: 305-575-7000 EXT 15333

5.4. Homestead CBOC

8:00am to 4:30pm

950 Krome Avenue Suite 401

Homestead, Florida 33030

5.5. Key Largo VA CBOC

8:00am to 4:30pm

105662 Overseas Highway

Key Largo, Florida 33037

Phone: 305-451-0164

5.6. Hollywood VA CBOC

8:00am to 4:30pm

Hollywood Medical Pavilion

Hollywood, Florida 33021

Phone: 954-986-1811

5.7. Deerfield Beach VA CBOC

8:00am to 4:30pm

2100 SW 10th St

Deerfield Beach, Fl 33442

Phone: 954-570-5572

5.8. Miami Flager VA Clinic

8:00am to 4:30pm

1492 West Flager Street, Suite 102

Miami, FL 33135

Phone: 305-541-5864

6. Hours of Operation

6.1. Normal hours of operation for Miami VAHS facilities are from 7:30 a.m. to 4:30 p.m., Monday through Friday except Federal Holidays. The following holidays are observed by the Department of Veterans Affairs.

Holiday Date Month

New Year’s Day 1st January Matin Luther King Jr.’s Birthday

3rd Monday January

President Day 3rd Monday February Memorial Day Last Monday May Juneteenth Day 19th June Independence Day 4th July Labor Day 1st Monday September Columbus Day 2nd Monday October Veterans day 11th November Thanksgiving Day 4th Thursday November Christmas Day 25th December

Table 6.1

6.2. If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on s Saturday, the preceding Friday is observed as a National holiday by the U.S. Government Agencies, and any day specifically declared by the President of the United States of America.

7. CONTAINER SIZES AND LOCATIONS

Miami VA Health Care System/Location

Description Estimated Quantity

Unit of Issue

Pull Rate

Regulated Medical Waste

Bruce W. Carter Loading Dock

Pathological / Chemotherapy WasteRed Roll-off for red bags and sharps containers -

52 Pulls Per Year

1 pull time per week

Bruce W. Carter Loading Dock

Trailer Regulated Medical Waste (for Trace carts and cardboard boxes from animal cages

24 Pulls 2 pulls per month

Bill Kling Clinic (BRW Clinic)

96gl Schaefer Cart (to include 3 x pull per week and Disposal Cart located in the Bill Kling Clinic)

156 Pulls 3 pull per week

All CBOC's site:

Homestead, Key Largo, Hollywood, Deerfield, Pembroke Pines, Flagler, William "Bill" Kling

30-gal Biohazard Box. 1 per each CBOC total of 6 CBOCs (Includes 1 pull per week and disposal)

312 Pulls 1 pull per week

Bruce W. Carter Miami VA Loading Dock

San-i-Pak Bioclave system rolloff

260 Pulls 5 pulls per Week

Bruce W. Carter Miami

VA

Loading Dock

40 yd Open Top - utilized for non-compactable items

260 Pulls 5 pulls per Week

Bruce W. Carter Miami

VA

Loading Dock

30yd Open Top - utilized for non-compactable items

104 Pulls 2 pulls per week

Key Largo CBOC 8 yd Front Load: Key Largo Solid Waste (includes pull and disposal.)

52 Pulls 1 pull per week

Supply Chain Warehouse/Doral Loading Dock

8 yd Front Load: Supply Chain Warehouse Solid Waste (includes pull and disposal.)

52 Pulls 1 pull per week

Bruce W. Carter Miami VA: Fisher House

8 yd Front Load: Fisher House Solid Waste (includes pull and disposal.)

104 Pulls 2 pulls per week

Bruce W. Carter Miami VA Loading Dock

8 yd Front Load: ** Comingled recyclables, including glass bottles, plastic bottles, steel cans and aluminum cans for recycling - pull and processing/disposal

52 Pulls 1 pull per week

Bruce W. Carter Miami

VA

Loading Dock

San-i-Pak Recyclable system - for Cardboard boxes - pull** Rebate for OCC Recycle tonnage is based on current OBM Market** subject to change Projected dollar amount is

$65.00/TON

104 Pulls 2 pulls per week

Bruce W. Carter Miami

VA

Loading dock

Sani-i-Pak roll off cardboard - rebate

100 Tons

Equipment Rental Not Separately Priced

8. CONTRACTOR REQUIREMENTS

8.1. Solid waste services are critical support for the Miami VAHS and affiliate facilities. Solid waste shall be removed from each facility in an efficient and timely manner so as not to interfere with the day-to-day operations of the VA.

8.2. The Contractor shall coordinate and provide a collection schedule to the COR prior to commencing service. The schedule shall identify the day(s) of the week each container is to be service by the Contractor and ensure the collection frequency is adequate to avoid overly full and overflowing containers.

8.3. Maintaining the cleanliness and aesthetic appearance of the equipment shall be a high priority. The contractor shall maintain the furnished compactors and containers in a clean and sanitary condition after each disposal run.

8.4. Compactors and containers for garbage shall be pressure washed every 6 months at no additional cost to the Government.

8.5. The compactors and containers shall be kept in good repair, metal containers shall be painted when warranted (e.g., appearance of rust spots, stains, excessive chipped areas, etc.).

Lids are to be maintained in operating conditions.

8.6. The contractor shall provide a record (weight ticket) of the actual weight of refuse picked-up and delivered to the landfill.

8.7. Weight tickets shall indicate the weight of Municipal Solid Waste removed from the Miami VA Healthcare System facilities. Waste generated by the Government shall not be co-mingled/hauled in the same trash compactor truck with the waste generated by other facilities or agencies serviced by the Contractor. The Contractor shall provide all refuse weight tickets to the following address:

Miami VA Healthcare System

1201 NW 16th Street

Miami, FL 33125

Attn: Environmental Services Manager

8.8. Regulated medical waste (RMW) services are a critical support service for the Miami VAHS and affiliate facilities. RMW shall be removed from the facility in an efficient and timely manner so as not to interfere with the day-to-day operations of the VA.

8.9. The Contractor shall provide the types and quantities of vehicles, equipment for collection, other related equipment, and personnel to provide the required biomedical waste collection and disposal services.

8.10. The Contractor shall be required to provide preventive maintenance and emergency repairs to the Contractor provided/owned biomedical waste related equipment if applicable. The Contractor shall provide the removal of the biomedical waste at a minimum of every 28 days (including the pathological waste and chemotherapeutic waste). This shall ensure compliance with the State of Florida Department of Health. Pickup may be more frequent than 28 days.

Contractor shall provide flexibility and responsible management of the services to ensure the needs are met.

8.11. The Contractor shall provide a trailer for the pathological waste. This trailer shall be exchanged upon each service. At no time shall the facility be without a trailer. Each trailer shall be cleaned thoroughly between services and only clean trailers shall be delivered.

8.12. Recyclable Materials service for the Miami VAHS and affiliate facilities. Recyclables shall be removed from the facility in an efficient and timely manner so as not to interfere with the day-to-day operations of the VA.

8.13. In the case of a hydraulic oil leak or fuel/grease leaks, the driver shall immediately contact the Contracting Officer’s Representative.

8.14. Contractor is required to identify any subcontractors. The Contractor is responsible for supervision, contract compliance and obtaining any necessary documentation from their subcontractors performing under this contract. If the contractor intends to utilize subcontractors and suppliers other than those initially identified, operating licenses, permits, certificates and any other forms required shall be submitted to the Contracting Officer no later than thirty (30) days prior to change. Any and all cost increases to meet requirements caused by such change or any other contractor action relative to solid waste collection and disposal shall be borne by the contractor.

8.15. The Contractor shall provide a contract manager who is responsible for the performance and coordination of work to provide services. The name and phone number (during and after hours) of this person and alternate (s), who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer prior to the contract start date.

The contract manager and alternate(s) shall be able to understand, read, fluently speak and eligible write in the English language. This person may perform services under this contract in addition to contract management duties. The contract manager or alternate(s) shall have full authority to act for the contractor in all contractual matters relating to daily operations of this contract. All changes must be provided in writing to the Contracting Officer no later than forty-eight (48) hours prior to the implementation of such changes.

8.16. The Contractor’s employees shall be dressed in appropriate attire and always wear an identification badge when servicing at VA facilities.

8.17. The Contractor shall take special care to protect Government property including interior and exterior buildings, furniture, walls, baseboards, and other surfaces. Damage resulting from Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement (if necessary) at no additional cost to the Government. Contractor shall be responsible to meet all OSHA/Safety requirements in the performance of the work. This shall include but not ne limited to taking all the necessary precautions to protect the patients, visitors and/or staff at each location. Contractor shall be held responsible for any injuries and/or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.

9. Permits and Responsibilities

9.1. The Contractor shall, without additional expense to the Government, be responsible for obtaining the necessary licenses and permits, and for complying with any applicable federal, state, and municipal laws, codes, and regulations in connection with performance of the work.

Valid licenses and permits shall be maintained for the duration of this contract and shall be provided to the Contracting Officer within (5) business days upon request.

10. Reporting

10.1. The Contractor shall provide legible, accurate, and compliant copies of manifests certifying the date of service, container size, type of waste, weight (tonnage) for each pick-up. This reporting shall be provided to the Miami VAHS facility representative via e-mail no later than the close of business on the 5th workday of each month for the month prior.

10.2. The Contractor shall provide a record (weight ticket) of the actual weight of refuse picked-up and delivered to the landfill.

10.3. The Contractor shall provide a receipt for all RMW each time it is collected and removed for destruction.

10.4. Invoices will not be certified for payment unless valid weight tickets and RMW receipts are received.

11. Emergencies

11.1. Contractor shall possess the ability and must respond to emergency situations deemed by the Government. This response must have a maximum execution timeline of 8 hours from the point of the initial call by the Government (e.g., answering service is authorized to accept emergency calls and contact contractor). Emergency response operations shall be deemed necessary by a multitude of circumstances. As an example, emergency responses shall be required in the case of a natural disaster or in preparation for a natural disaster, an epidemic/pandemic situation, activation of the Hospital Incident Command System, National Emergency Response, etc.…

12. Administration

12.1. Facility Orientation – An initial orientation of the facilities will be conducted by the Government at the start of performance. The Contractor shall be responsible for conducting orientation for a few employees thereafter.

12.2. Accident Reporting – In the event an accident occurs on the Department of Veterans Affairs property or involving Government personnel or property, the contractor shall contact the VA Police immediately. A report shall be provided to the Contracting Officer and Government representative in writing which shall include the following: (1) the time and date of occurrence;

(2) the place of occurrence; (3) a list of personnel directly involved; and (4) a narrative or description of the accident to include chronological order of the accident and circumstances; (5) corrective action to prevent future occurrences.

13. Performance Standard

13.1. The Government designee shall be responsible for monitoring the Contractor’s performance. Performance deficiencies or poor performance identified during the term of the contract shall be documented by the Government and reported to the Contractor. Upon notification of deficiencies or poor performance, the Contractor shall be given a reasonable time to take corrective action. If determinate appropriate, the Contracting Officer and/or other VA staff members shall meet with representatives of the Contractor to review performance and resolve issues. All deficiencies or poor performance shall be documented and MUST be corrected within the timeframe specified by the Government. The Contractor shall notify the Contracting Officer when correction(s) have been made. If the appropriate correction is not made within the timeframe specified, the Government shall have the right to terminate the contract I it is entirety. Nothing in this section is intended to modify or waive the government’s rights outlined in 52.212-4.

13.2. Performance Standards Requirements Summary Matrix

Reference PWS, para

No.

Performance Indicators

Performance Standards

Acceptable Quality

Level (AQL)

Method of Surveillance

Incentive (Positive &/or

Negative)

8.2

Quality of Service - Timeliness of Services

Contractor shall ensure collections are performed in accordance with pick-up schedule.

90% per occurrence

Observation performed by Government designee as services are provided.

Positive: Acceptable performance rating in Contractor Performance Assessment Reporting System

(CPARS)

Negative: May result in adverse CPARS.

8.3 Containers - Cleanliness & Appearance

Contractor’s shall ensure containers are cleaned after each disposal run.

90% of service requests.

Observation by

Government designee.

Positive: Acceptable rating in CPARS in adverse CPARS

10.1 Reporting – Prior month manifests

Reporting shall include required data and be provided by the

20th of each month.

90% of service requests.

Observation by

Government designee.

Section B.1 Contract

Administratio n

Invoicing

Contractor shall submit a properly prepared invoice in accordance with invoicing instructions.

90% during contract duration

Certification of invoice(s) for payment by the Government designee.

14 Contractor Personnel

14.1. The Contractor shall supervise and provide appropriate training for their staff to ensure compliance with all provisions contained in this contract.

14.2. The contractor’s employees shall be English speaking and shall be able to read, write, speak, understand, and communicate effectively in English.

14.3. The Contractor shall notify the COR in writing whenever there is a concern regarding services being rendered to the Miami VA Healthcare System including all satellite locations.

change of personnel appointed to fulfill supervisory or shift leader function or when there is a planned absence of key personnel.

14.4. Contractor will be required to obtain a non-PIV badge from the VA. The Non-PIV badge is good for performance period of the contract onsite at any facility. If Contractors are expected to perform on-site during the performance period, the Contractor will be required to obtain a PIV badge with no network access. It is the responsibility of the designated COR to track the performance period of the Contractor and collect the PIV badges at the end of the Contractor’s term.

15 Safety Training Requirements

15.1. Contractor-Furnished Safety Training: The Office of Occupational Safety and Health has identified the minimum worker safety standards and related training that are required by respective State Laws and that are applicable to all employees. All Contractors providing service at VA facilities shall follow these established Code of Regulations “General Industry Safety Orders (OSHA) section listed below, as a condition of contract award:

a) Section 3203 Title 8 “Illness and Injury Prevention Program.” Exception: Employers having fewer than 10 employees shall be permitted to communicate to and instruct orally in general safe work practices with specific instructions with respect to hazards unique to the employees’ job assignments, as compliance with subsection (a) (3).

b) Section 5193 Title 8. “Blood Borne Pathogens”

c) Section 5194 Title 8. “Hazard Communication”

d) The above-listed orders establish minimum standards and apply to-employment’s and places of employment’s in California as defined by Labor Code Section 6303; provided, however, that when the Occupational Safety and health Standards Board has adopted or adopts safety orders applying to certain industries, occupations or employment’s exclusively, in which like conditions and hazards exit, those orders shall take precedence wherever they are inconsistent with the General Industry Safety Orders hereinafter set forth.

e) The above-listed orders, effective 1 July 1991, require the employer to develop, implement and document written programs, as well as requiring initial and recurring employee training and record keeping. The Contractor shall provide to the COR an annual written certification that each employee has received the State-required safety training; that each employee has received the Hepatitis B vaccination; or provide a written certification from any employee who declines the Hepatitis B vaccination.

f) All contract employees need to be screened for tuberculosis prior to employment.

g) All contract employees need to be medically cleared to wear respiratory protection.

h) All contract employees shall be cleared for fitness of duty to perform physical tasks required for the job such as lifting a minimum of 50 lbs., prolong standing walking and frequent bending.

i) All contract employees shall comply with VA policy regarding influenza vaccine for staff and contractors.

j) A copy of this letter shall also be filed with the COR and placed in the COR’s contract file, and an additional copy shall be sent to the VA employee physician’s office. Following Contractor employee’s exposure to a contaminated needle or other sharp object, the employee shall be seen by a physician. Records of treatment and follow-up shall be maintained for the duration of employment by the contractor and for thirty (30) years thereafter. Copies of treatment and follow up records shall be provided to the COR.

15.2. Handling of Regulated Medical Waste, Infectious Medical Waste

16 Contractor’s Attire and Identification

16.1. The Contractor shall wear a standard uniform which is easily recognizable and clearly distinguish them as the “Contractor.” Uniforms shall present a neat, distinctive appearance;

shall be clean and maintained in good repair; and shall be worn as designed by the manufacturer. The Contractor shall wear appropriate footwear that will cover the entire foot for safety purposes.

16.2. Identification Tags/Cards. The Contractor shall wear on the front of the uniform, clearly readable name identification (ID) logo identifying the contractor’s and employee’s name.

17 Contractor’s Quality Control Plan

17.1. The Contractor shall establish and maintain a complete quality control program to ensure the requirements of the contract are met. One copy of the Contractor’s basic Quality Control Program shall be provided to the on-site POC and COR 15 days after contract award effective date. An updated copy shall be provided the on-site POC and COR as changes occur.

The quality control program shall include, but are not limited to the following:

a) An inspection system covering the required services. The plan shall specify the areas to be inspected on either a scheduled or unscheduled basis and how often inspections shall be accomplished.

b) The plan shall provide methods for identifying and preventing deficiencies and how the Contractor shall prevent the level of performance from becoming unacceptable.

c) On-site records of all inspections conducted by the Contractor and necessary corrective action taken.

d) A system to record all inspections conducted by the Contractor and record corrective action. These documents shall be made available to the on-site POC and COR or designated representative during the term of the contract.

18 Fire Prevention and Emergency Procedures

18.1. The Contractor shall take such safety precautions as necessary to protect the lives and health of occupants of the buildings.

18.2. Any hazardous incidents created by the Contractor shall be corrected immediately.

18.3. The Contractor shall comply with applicable Federal, State, Local and facility safety and fire regulations and codes which are in effect at the beginning of the contract period. The Contractor shall keep abreast of and comply with changes in these regulations and codes applicable to the contract.

18.4. The Contractor shall follow applicable facility policies concerning fire and/or disaster events.

18.5. Posting Warning Signs: The Contractor shall display approved warning devices in all areas where operations may cause traffic obstruction or personnel hazard.

19 Building Security

19.1. The Contractor shall be responsible for safeguarding all Government property provided for the Contractor’s use.

19.2. The Contractor shall comply with the security clearances or access controls imposed.

19.3. The Contractor shall turn in all lost articles found during the performance of duties to the COR or designated representative.

19.4. If the contractor does not have access to an area due to either not having a key or otherwise, the contractor shall immediately notify the COR and cc the Contracting Officer in writing, so that appropriate action can be taken.

20 Interference to Normal Function

The Contractor shall delay or interrupt their work at any time to avoid interference with patient care procedures and the normal function of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts.

21 Damage and Equipment Loss

21.1. The Contractor shall report damages or disfigurement of Government-owned furnishings, fixtures, equipment, and architectural or building structures to the COR immediately.

The Contractor shall provide a written report of any damage or disfigurement to items to the COR or designated representative within 24 hours. The Government will not be responsible for Contractor’s equipment or belongings that are lost, stolen or damaged.

21.2. The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation.

21.3. The Contractor shall use reasonable care or be liable for the cost of repairs and/or replacement of damages to Government-owned equipment, fixtures, furnishings, grounds and architectural or building structures.

22 Applicable Regulations and Manuals

22.1. All work under this contract must be performed in accordance with (1) current Joint Commission Manual (JC); (2) Occupational Safety and Health Agency (OSHA); (3) Environmental Protection Agency (EPA) and Hazardous Materials requirements; (4) regulations cited in this Performance Work Statement (PWS); (5) Site-specific EPS Standard Operating Procedure Guidance and (5) industry standards.

22.2. Documents applicable to work described in this section are mandatory and are listed below. The Government will provide the Contractor copies of all regulations, manuals and specifications such as those listed below. Supplements and amendments will be updated and will be full force and effective immediately upon receipt by the Contractor. The policies and procedures of mandatory directives shall always be adhered to. The Contractor shall insure that all mandatory publications are posted and up to date.

23 Required Security Training

23.1. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems:

a) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems.

b) Business Associate Agreement (BAA): The Contractor shall execute a BAA upon award of contract. A copy shall be forwarded to the Privacy Officer.

24 Information Security Requirements

24.1. The C&A requirements do apply and that a Security Accreditation Package is required.

The vendor will be in contact or will have access to VA sensitive information. VA sensitive information procedures will be followed per VA Handbook 6500.6.

24.2. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Waste Removal - Ordering Period 1 POP Begin: 08-24-2025 POP End: 08-23-2026

0001AA

492,000.00 LB __________________ __________________

Biomedical/Biohazardous Waste (LBS) includes all fees

0001AB

52.00 EA __________________ __________________

Red Roll-off for red bags and sharps containers - charge for weight included in item above in Sub Line Item AA.

0001AC

24.00 EA __________________ __________________

Trailer Regulated Medical Waste (for Trace carts and cardboard boxes from animal cages) - charge for weight included in Sub Line Item AA.

0001AD

156.00 EA __________________ __________________

96gl Schaefer Cart (to include 3 x pull per week and Disposal Cart located in the Williams “Bill Kling Clinic VA)

- See 5. PLACE OF PERFORMANCE of the PWS for address

0001AE

312.00 EA __________________ __________________

30-gal Biohazard Box. 1 per each CBOC total of 7 CBOCs (Includes

1 pull per week and disposal)

CBOCs:

- Homestead CBOC, Key Largo VA CBOC, Hollywood VA CBOC, Deerfield Beach VA CBOC, Miami Flager VA Clinic, Pembroke Pines VA CBOC, and William "Bill" Kling

- See 5. PLACE OF PERFORMANCE of the PWS for addresses

0001AF

260.00 EA __________________ __________________

San-i-Pak Bioclave system rolloff

- Bruce W. Carter Miami VA Loading Dock

0001AG

40 yd Open Top - utilized for non-compactable items

0001AH

104.00 EA __________________ __________________

30yd Open Top - utilized for non-compactable items

0001AJ

8 yd Front Load: Key Largo Solid Waste (includes pull and disposal.)

0001AK

8 yd Front Load: Supply Chain Warehouse Solid Waste (includes pull and disposal.)

0001AL

8 yd Front Load: Fisher House Solid Waste (includes pull and disposal.)

- Bruce W. Carter Miami VA Campus Contract Period: Base

0001AM

1,000.00 EA __________________ __________________

Solid Waste (Tonnage) * Includes all Fees

0001AN

8 yd Front Load: ** Comingled recyclables, including glass bottles, plastic bottles, steel cans and aluminum cans for recycling - pull and processing/disposal

0001AP

San-i-Pak Recyclable system - for Cardboard boxes - pull

0001AQ

12.00 MO __________________ __________________

8 yd Front Load: Fisher House (location on Miami VA grounds) Solid

0001AR

8 yd Front Load: Supply Chain Warehouse Solid Waste

0001AS

8 yd Front Load: Supply Chain Warehouse Cardboard Recycle

0001AT

8 yd Front Load: Key Largo CBOC Solid Waste 1001 Waste Removal - Ordering Period 2

Contract Period: Base POP Begin: 08-24-2026 POP End: 08-23-2027

1001AA

1001AB

1001AC

1001AD

1001AE

1 pull per week and disposal)

CBOCs:

- Homestead CBOC, Key Largo VA CBOC, Hollywood VA CBOC, Deerfield Beach VA CBOC, Miami Flager VA Clinic, Pembroke

1001AF

1001AG

1001AH

1001AJ

1001AK

1001AL

disposal.)

1001AM

1001AN

1001AP

1001AQ

1001AR

1001AS

1001AT

2001 Waste Removal - Ordering Period 3

Contract Period: Base POP Begin: 08-24-2027 POP End: 08-23-2028

2001AA

2001AB

2001AC

2001AD

2001AE

1 pull per week and disposal)

CBOCs:

- Homestead CBOC, Key Largo VA CBOC, Hollywood VA CBOC, Deerfield Beach VA CBOC, Miami Flager VA Clinic, Pembroke

2001AF

2001AG

2001AH

2001AJ

2001AK

2001AL

2001AM

2001AN

2001AP

2001AQ

2001AR

2001AS

2001AT

3001 Waste Removal - Ordering Period 4

Contract Period: Base POP Begin: 08-24-2028 POP End: 08-23-2029

3001AA

3001AB

3001AC

3001AD

3001AE

1 pull per week and disposal)

CBOCs:

- Homestead CBOC, Key Largo VA CBOC, Hollywood VA CBOC, Deerfield Beach VA CBOC, Miami Flager VA Clinic, Pembroke

3001AF

3001AG

3001AH

3001AJ

3001AK

3001AL

3001AM

3001AN

3001AP

3001AQ

3001AR

3001AS

3001AT

4001 Waste Removal - Ordering Period 5

Contract Period: Base POP Begin: 08-24-2029 POP End: 08-23-2030

4001AA

4001AB

4001AC

4001AD

4001AE

1 pull per week and disposal)

CBOCs:

- Homestead CBOC, Key Largo VA CBOC, Hollywood VA CBOC, Deerfield Beach VA CBOC, Miami Flager VA Clinic, Pembroke

4001AF

4001AG

4001AH

4001AJ

4001AK

4001AL

4001AM

4001AN

4001AP

4001AQ

4001AR

4001AS

4001AT

GRAND TOTAL __________________

SUMMARY OF ORDERING PERIODS

Ordering Period 1 Total Ordering Period 2 Total Ordering Period 3 Total Ordering Period 4 Total Ordering Period 5 Total

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides…