36C24823Q1974 0001.docx
DOCX document 19 KB Posted
- Attached to
- H156--FY23: VISN Wide Lockout Tagout Program Federal contract opportunity
- Solicitation number
- 36C24823Q1974
About this file
This document is an amendment to a previous solicitation for a VISN wide Lockout Tagout Program. The Department of Veterans Affairs Network Contracting Office 8 is seeking quotes for services to develop lockout/tagout procedures for equipment at multiple VA medical centers in Florida. Quotes are due by September 21, 2023 at 3:30pm Eastern Time. Pricing should be provided separately for each facility. The selected contractor will conduct an equipment inventory and assessment, develop customized lockout/tagout procedures in an electronic format accessible to VA staff, provide initial and recurring training, and maintain the procedures for five years. Approximately 100 VA employees will need access to the electronic lockout/tagout management system. The amendment provides responses to seven questions from potential offerors to clarify requirements.
The key services required are to develop lockout/tagout procedures for all equipment identified at multiple VA medical centers in Florida, maintain the procedures electronically, provide initial and ongoing training, and maintain the program for five years. Pricing should be separate for each facility. The response deadline is September 21, 2023. The amendment clarifies that procedures do not need to be in Microsoft Word and that pricing should be per facility rather than inclusive of all locations.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Attachment A - New Vendor Form VA10091.pdf | ||
| 36C24823Q1974.docx | DOCX document | |
| S02 - Combined Synopsis 36C24823Q1974.docx | DOCX document |
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Text version
SUBJECT*
FY23: VISN Wide Lockout Tagout Program
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 33744 |
| SOLICITATION NUMBER* |
| 36C24823Q1974 |
| RESPONSE DATE/TIME/ZONE |
| 09-21-2023 3:30pm EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| H156 |
| NAICS CODE* |
| 541611 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 8 (NCO 8)
10,000 Bay Pines Blvd Bay Pines FL 33744
POINT OF CONTACT*
Contract Specialist Angel Garay angelgaray@va.gov 939-351-2783
PLACE OF PERFORMANCE
| ADDRESS |
| Bay Pines VA Health Care System |
10000 Bay Pine Blvd.
Bay Pines FL
| POSTAL CODE |
| 33744 |
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
Amendment to a Previous Combined Solicitation
Amendment to a Previous Combined Solicitation
DESCRIPTION
| *= Required Field |
| Amendment to a Previous Combined Solicitation |
Page 1 of
Amendment to a Previous Combined Solicitation
VISN Wide Lockout and Tagout Program (LO/TO)
RFQ #36C24823Q1974
The purpose of this amendment is to answer the following questions:
Question 1: Reference: Statement of Work, 4.A.2 and 4.G.1.
Please confirm that procedures do not need written in Microsoft Word (4.A.2). Later in the scope (4.G.1) it says that procedures must be created and edited in a software that the client can manage. This is what our Team does; we give access to ViewPoint. This is not a Microsoft based deliverable, instead PDF files are electronically available.
Answer: Correct. This is not a Microsoft Word based deliverable. The procedures are to be maintained in a live software system. The user should be able to access PDF files, but Microsoft Word is not required.
Question 2: To ensure an “apples-to-apples” comparison of quotes, we recommend the VA state the number of procedures they want priced. For example, are contractors to assume that there may be multiple procedures per certain types of equipment based on our experience with VA's? Or, for comparison’s sake, is the VA requesting that all vendors quote 4400 procedures with knowledge that there will be way more procedures to develop than 4400?
Answer: 1 procedure is all steps necessary to safely Lockout and Tagout a single piece of equipment. For example, if a piece of equipment has a pneumatic and electrical energy source, 1procedure is all steps required to isolate both the pneumatic and electrical energy sources to safely LO/TO that equipment. If more pieces of equipment are identified during the inventory phase, that will be addressed with the contracting officer and COR at that time.
Question 3: Pg. 2 Schedule of Services; B/1 Price/Cost Schedule Under 'Schedule of Services', the PWS states "These services shall be on site at the C. W. Bill Young VAMC, Bay Pines, FL in accordance with the terms and conditions herein. Contractors shall quote prices for all the Contract Line- Item Numbers." however page 9 lists other Facility Names. Would the Government like pricing to be per facility/location or for pricing to be all inclusive of all locations?
Answer: Pricing should reflect per facility.
Question 4: Pg. 4B. Equipment Assessment and Inventory, (5)
The Solicitation states "Contractor shall provide a full list of the inventory of equipment". Does the Government have a CMMS which Contractors will use to record inventory?
Answer: No, the government does not have a CMMS for contractors to use to record inventory.
Question 5 Pg. 5 D. Tagout, (3)
The Government mentions it is the Contractor's responsibility to provide fifty Tagout devices to each Medical Center with Tagout procedures. Does the Government have an anticipated estimate of the type of device(s) needed (i.e., 10 tags per facility, 10 valve locks per facility, etc.)?
Answer: No tagout devices required. The contractor is to provide a list of lockout and tagout devices that each facility needs to accomplish the LO/TO procedures. Each facility will use this to purchase the correct devices based on their staffing.
Question 6: Pg. 6 G. Program Management and Sustainability, (1) a.
Can the Government provide an estimate of how many VA employees may need access to the electronic LOTO management system for potential licensing purposes?
Answer: Approximately 100 Supervisory employees to perform audits, edit procedures, manage training, etc.
Question 7: Pg. 42 Information to be Submitted.
Does the Government have a page limit/maximum for either Volume I – Price Proposal and/or Volume II – Technical Proposal and Past Performance Information?
Answer: Submit your company’s quote in writing and on paper to the address specified on page 1 of this Request for Quotes (RFQ) or via e-mail utilizing either PDF or Microsoft Word formats (8 Megabyte File Size Limitation).” See page 42, Instruction to Quoters.
***QUOTES ARE DUE SEPTEMBER 21, 2023 BY 3:30PM****
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