36C24823Q0583_1.docx

SUBJECT*

ExacTrac X-Ray Maintenance

GENERAL INFORMATION

Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Suite 525 Tampa FL 33637

POINT OF CONTACT*

Contract Specialist Walida Moore-Saintil Walida.MooreSaintil@va.gov

(813) 796-3457

ADDITIONAL INFORMATION

Special Notice Special Notice

DESCRIPTION

Special Notice

Notice Type: Special Notice of Intent to Sole Source

This is a SPECIAL NOTICE ANNOUNCEMENT ONLY. The Department of Veteran Affairs (VA), VISN 8 Network Contracting Office, 8875 Hidden River Pkwy, Tampa FL 33637, intends to award a sole source contract to Brainlab, Inc. 5 Westbrook Corporate Center, Suite 1000, Westchester , IL 60154. This proposed contract action is for the procurement of annual preventive maintenance on the ExacTrac X-Ray System at the James A. Haley Veterans’ Hospital (JAHVH). The base period of performance is for a base year and four (4) option years with only one source, Brainlab, Inc. under the authority Federal Acquisition Regulation (FAR) Part 13.106-1(b)(1).

This contract requires factory trained field engineers directly employed by Brainlab, Inc. to perform preventive maintenance on a proprietary X-Ray System by providing all materials, labor, and equipment necessary to perform annual maintenance. Brainlab, Inc. is the sole source service provider for ExacTrac products and equipment. Brainlab, Inc. is the only factory authorized company, and is the only organization that has the expertise, parts inventory, and factory training to resolve ExacTrac X-Ray maintenance and technical issues.

Response:

Responses to this Special Notice should be able to demonstrate the firm's ability, capability, and responsibility to deliver the service listed above. The purpose of this Special Notice announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HUBZone and other Small Businesses interested and capable of providing the services described above. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. No funds have been authorized, appropriated, or received for this effort. Responses should include the following information: Business name, address, business size and Socioeconomic Category (HUBZone, 8(a), Service Disabled Veteran, Small Business, Large Business, etc.), and point of contact to include e-mail address and telephone number. All offerors must be registered in the System for Award Management (www.sam.com) and Representations and Certifications must be completed prior to any future award. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to provide the full maintenance and repair service on equipment listed.

Determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government.

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this Special Notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811210 - Electronic and Precision Equipment Repair and Maintenance with a size standard of $34,000,000.00.

Any offeror capable of providing this service shall notify the Contracting Officer by email within 7 calendar days from the date of the publication of this special notice.

*Responses must include written documentation from BrainLab showing your company is an authorized “service” provider for ExacTrac X-Ray equipment.

All information is to be submitted no later than 3:00 pm EST, April 5, 2023, to: Walida.MooreSaintil@va.gov