Medical Gas Q A.pdf

36C24822Q0001 Questions & Answers

Q1: EMERGENCY DELIVERIES: Will to GOV consider revising the (6) Hour time limit for Emergency Orders as this is very difficult to meet for (3) compelling reasons, 1) an

Emergency Delivery Request (COR/Ordering Officer Approval) requires “rerouting an existing delivery vehicle from an existing route, (6 Hours, or “same day delivery),” having the correct quantity “on hand” (which may have to come from difference support branches given the large geographical footprint of the N FL S GA requirement), and lastly 3) having a VA POC receive the proof of delivery of the emergency order. For example, Emergency

Deliveries often emanate from a CYL shortage for “the next day’s requirement” resulting in an authorized Emergency Delivery – common practice to support Veteran Care at a

Facility, yet if the order is received after 2:00 PM (or so) local time, this requires both remanifesting/tasking a delivery vehicle for that day (as opposed to the “next day”), resulting in an authorized VA Staff Member (Logistics, Receiving, etc.) to be on site after hours to meet the driver (example: an Order initiated at 3:00 PM would require delivery

NLT 9:00 PM – Page 8 VHA Patient Safety Alert dated April 4, 2004) when common VA

Practice Nationwide is “first thing in the Morning” based on what is required by the

Facility/Approved by the COR. Recommend modifying the verbiage to:

VA: At this time the Government will not consider revising the six (6) hour time limit for an emergency order. The NF/SG VAMC considers a bona fide emergency when medical gas services are required within a six (6) hour window to maintain critical patient care. A late order is not considered a bona fide emergency. A POC will always be on station for emergency orders.

Q2: Recommend adding CLINs for 5-Year and 10-Year Hydrostatic Testing of GFE

Cylinders

VA: There is already a CLIN for hydrostatic testing. All cylinders were recently tested and do not require it at this time. When we do it again, it will be handled slightly different on our end and rolled through partially each year and so on

Q3: Are there any GFE Cylinders on this contract – there is not CLINs to refill GFE

Cylinders by type and size?

VA: The only GFE cylinders are the Oxygen (E-cylinders) and CryoCath (20lbs.) which pricing to fill should not be different for those than leased cylinders. Why would oxygen cost different in one E-cylinder as opposed to another?

Q4: LICENSING: Page 10 Para 10 of SON states: Contractor shall be fully licensed and accredited to provide medical gas services in the states of Florida and Georgia for the duration of the resulting contract. * Provide current licensing with Technical Quote.

Can we please clarify that the License to distribute Medical Grade Oxygen and Specialty

Gases for human consumption is both listed in the name of the offeror (not the subcontractor), as well as the License being in effect/awarded/ at the time of the RFQ

Submission on 30 JUN 2021 (NOTE: The GOV clearly requests a copy).

36C24822Q0001 Questions & Answers

VA: Contractor shall be fully licensed. Contractor shall be fully licensed and accredited to provide medical gas services in the states of Florida and Georgia.

Compliance with all required certifications for the provision or transportation of gas services of any type in relation to all Federal, State, or Local regulations is the responsibility of the Contractor who shall provide proof on request by the Government