36C24821Q1465_1.docx

Attachment C 36C24821Q1465

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 8 (NCO 8) Room 315, Bldg. 2 10,000 Bay Pines Blvd Bay Pines FL 33744

POINT OF CONTACT*

Contract Specialist William Penhallegon william.penhallegon@va.gov

PLACE OF PERFORMANCE

10,000 Bay Pines Blvd

Bay Pines FL

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation

Action Code: Combined Synopsis Solicitation Document Type: RFQ

Contracting Office Address:

Network Contracting Office (NCO) 8 ATTN: William Penhallegon - Contract Specialist 10,000 Bay Pines Blvd Bay Pines FL 33744

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Department of Veterans Affairs, C.W. Bill Young VA Healthcare System, Contracting Office, Bay Pines, FL, 33744, has a need to purchase Door Lock Replacement. The RFQ number is 36C24821Q1465.

The government anticipates making an award as a firm-fixed price contract resulting from this solicitation. This combined synopsis solicitation RFQ and the provisions and clauses incorporated are those in effect through Federal Acquisition Circular FSC 2021-01 (07-12-2021).

The North American Industrial Classification System (NAICS) code for this procurement is 332510, standard size is 750 employees. The combined synopsis solicitation is for Tiered Evaluation through Small Business. If award cannot be made, the solicitation will be cancelled, and the requirement resolicited. Responses shall be on an all or none basis, no partial submissions will be accepted. New product(s) only. The Government reserves the right to make no award at all. Quotes must be valid for 60 days.

Offers must provide an explanation of how their product meets each individual salient characteristic on Attachment A.

All quotes are due by August 24, 2021; NLT 2:00 PM Eastern Standard Time (EST) via e-mail to: william.penhallegon@va.gov. Offers received after the exact time specified in the solicitation are considered late and, may at the discretion of the Contracting Officer, be considered if the action would not unduly delay the acquisition or are deemed to be in the best interest of the Government.

Contract shall provide delivery date which should be no later than 60 days after award.

ATTACHMENTS:

Attachment A: Salient Characteristics Attachment B: Schedule 36C24821Q1465 Attachment C: Clauses Page 1 of

Door Lock Replacement C. W. Bill Young VA Medical Center Bay Pines, FL 33744

***Referenced Manufacturer: Aperio*** (Brand Name or Equal)

Salient Characteristics 1.

Electronic Locking Hardware Upgrade

C.W. Bill Young VA Healthcare System intends to upgrade its existing locking hardware for patient rooms located at building 111, second floor, with electronic access control. This upgrade will include the installation of wireless integrated locksets, training, and ancillary items necessary for a complete functional system as described.

I. General Requirements:

A. Installation of wireless access control system on forty-six (46) door openings as described in section VI.

B. Electronic locking devices shall utilize multiclass readers supporting multiple credential technologies as noted in section VI.

C. Workstations with access control system installed at two separate nurse stations, with ability to issue and update credentials at both locations.

D. Ability to print credentials, including one sided card printers, on both new workstations.

E. Solution shall be quoted turnkey and include installation, training, as well as ancillary parts, programming/programs and materials for complete functioning system.

II. QUALFICATIONS:

A. Contractor shall have two years documented experience in installing and servicing similar facilities and shall be approved by the owner.

B. The installer must be certified by the manufacturer to perform electronic hardware installation and integration and must provide written verification of certification from the manufacturer.

III. MAINTENANCE

A. Contractor must have warranty/service technician within daily commuting distance of Bay Pines VA Healthcare System.

IV. TECHNICAL SUPPORT AND SERVICES

A. Contractor shall have factory-trained, qualified technical services available 24 hours a day, every day of the year to meet any emergency need.

V. Warranty A. Standard Warranty

1. Two year standard warranty on all materials unless otherwise noted within requirements specifications

2. One year standard warranty on all labor performed

VI. Electronic Locking Hardware System

A. Wireless Cylindrical locking hardware: At forty six (46) designated room doors, upgrade existing mechanical mortise locking hardware to integrated wireless mortise locking device.

1. Integrated wireless mortise locksets shall be BHMA certified extra heavy duty, lever type, mortise locks confirming to ANSI 156.13 Series 1000, Grade 1 standard and ANSI A117.1 accessibility guidelines.

2. Integrated wireless mortise locksets shall have motorized locking control of the lever handle (Solenoids are not acceptable).

3. Integrated wireless mortise locksets shall be UL listed and labeled for up to 3 hour fire rated openings.

4. Integrated wireless mortise locksets shall interface using wireless connection.

5. Integrated wireless mortise locksets shall utilize fully encrypted AES 128 wireless communication between the lock and the hub.

6. Integrated wireless mortise lockset reader shall support HID 125 kHz proximity credentials, 13.56 MHz contactless credentials: HID iCLASS/ iCLASS SE (full authentication, application layer, all formats); NFC (Near Field Communications) and HID SIO/SEOS-Enabled on mobile IDS (Bluetooth Smart).

7. Integrated wireless mortise lockset shall have valid/ invalid credential presentation viewable by means of LED indicators on outside escutcheon.

8. New locksets shall utilize the lever handle to monitor “Request to Exit” input, have a Door Position Switch (DPS) integral to the lock (door open/ closed status), and have the ability to monitor and record forced door, unknown card format, door held open, battery power indicator and tamper notification.

9. Integrated wireless mortise locksets can operate independent of wireless connection or upstream power failure.

10. Integrated wireless mortise lockset shall have small format inner-changeable core (SFIC) key override capability.

11. Integrated wireless mortise locksets shall be battery operated by common AA batteries

12. Integrated wireless mortise locksets have LED indication of locked, programming mode and low capacity warning status conditions.

13. Integrated wireless mortise locksets shall have optional hard power capability by means of 12-24 VDC supply.

14. Basis of design is Sargent IN100 mortise locksets, or approved equal.

B. Wireless Hubs

1. Integrated wireless mortise locksets shall utilize short distance wireless transmission (IEEE 802.15.4 2.4GHZ) to communicate with associated Hub to an access control system.

2. Wireless Hub shall have a wireless range of 50 feet (depending on installed environment)

3. Wireless Hub shall utilize EAC Communication of RS485.

4. Wireless Hub shall be powered using PoE (Power over Ethernet).

5. Wireless Hub shall utilize AES 128 bit encryption

6. Wireless Hub shall withstand operating temperature of 41°F (5°C) to 95°F (35°C)

7. Wireless Hub shall be rated for humidity of <95% maximum (non-condensing)

8. Basis of Design Sargent Aperio Hub – Brand Name or Equal

VII. Installation

A. Comply with Manufacturer’s written installation and recommendations for installation of system components.

B. Install all necessary hardware and infrastructure during regular business hours, Monday through Friday, 8AM-5PM to provide fully functional and operational electronic access control system with existing VA operated CDVI software. Holidays must be approved and or coordinated with customer.

C. Contractor shall provide a project manager to coordinate installation and integration and training and serve as a single point of contact for notice to proceed and notice of acceptance.

D. Contractor shall check and adjust operation of integrated wireless mortise lock units and wireless hubs to ensure proper latching, locking, wireless signal strength and functionality

E. Contractor shall replace any units that are not fully functional as received.

VII. Training

A. Owner and its representatives shall be trained to use the system software and electronic locks by authorized and certified factory personnel. Initial training shall be conducted at a government furnished facility.

B. Training shall consist of two (2) sessions of onsite training and software/ interface build. Cost of this training shall be included in quotation. Client shall provide the vendor 30 days written notice for exact dates and location of training.

VIII. Hardware Schedule A. Contractor shall supply and install forty-six (46) integrated wireless mortise locksets.

B. Contractor shall supply and install sufficient wireless portal hubs for proper functioning of the system.

C. Contractor shall supply and install two (2) computers, one at each nurse station, with access to locking system and ability to edit access and issue new credentials.

D. Contractor shall provide badge printing software, camera for capturing portraits, and one-sided card printer for the workstation at each nurse station.

E. Contractor shall supply two extra locksets and one hub for maintenance personnel spares.

Attachment A 36C24821Q1465

PRICE/COST SCHEDULE

ITEM INFORMATION

SAR70IN1007978IPB626 APERIO ACCESS MORTISE LOCK - Brand Name or Equal PRINCIPAL NAICS CODE: 332510 - Hardware Manufacturing PRODUCT/SERVICE CODE: 6350 - Miscellaneous Alarm, Signal, and Security Detection Systems

COVER PLATE KIT FOR IN120/IN220-7978 - Brand Name or Equal

APERIOA HUB RS-485 - Brand Name or Equal

SARGENT APERIO PROGRAMMING KIT (APA SOFTWARE, USB RADIO DONGLE) - Brand Name or Equal

SINGLE DOOR CONTROLLER UP TO 8 APERIO LOCKS - Brand Name or Equal

PRINTER PROF DIRECT TO CARD DTC4500E - Brand Name or Equal

PRINTER RIBBON, FULL COLOR, YMCKO, 500 IMAGE PER ROLL - Brand Name or Equal

CLEANING KIT FOR HID PRINTER DTC1000, 4000, 4500 - Brand Name or Equal

ASURE ID SOFTWARE - Brand Name or Equal

DELL OPTIPLEX 2080 TOWER WITH DELL 24 MONITOR P2419H - Brand Name or Equal

WEBCAM LIFECAM - Brand Name or Equal

COMPOSITE ICLASS SEOS CONTACTLESS SMART CARDS - Brand Name or Equal

CISCO RV345 VPN ROUTER 16 CHANNEL - Brand Name or Equal

SECURITRON BPS246 8 OUTPUT POWER SUPPLY FOR HUBS AND ADH10 BOARDS - Brand Name or Equal

ENCLOSURE WITH CDVI BACKPLANE - Brand Name or Equal

MISC HARDWARE

INSTALLATION LABOR

INSTALLATION SECOND PRINTER

DELIVERY SCHEDULE

10,000 Bay Pines Blvd.

Bldg. 110 Warehouse Bay Pines, FL 33744

USA

(727) 398-6661 10549 kathryn.slade@va.gov

10,000 Bay Pines Blvd.

Bldg. 110 Warehouse Bay Pines, FL 33744

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10,000 Bay Pines Blvd.

Bldg. 110 Warehouse Bay Pines, FL 33744

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10,000 Bay Pines Blvd.

Bldg. 110 Warehouse Bay Pines, FL 33744

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10,000 Bay Pines Blvd.

Bldg. 110 Warehouse Bay Pines, FL 33744

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Bldg. 110 Warehouse Bay Pines, FL 33744

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10,000 Bay Pines Blvd.

Bldg. 110 Warehouse Bay Pines, FL 33744

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Bldg. 110 Warehouse Bay Pines, FL 33744

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Bldg. 110 Warehouse Bay Pines, FL 33744

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Bldg. 110 Warehouse Bay Pines, FL 33744

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Bldg. 110 Warehouse Bay Pines, FL 33744

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Bldg. 110 Warehouse Bay Pines, FL 33744

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Bldg. 110 Warehouse Bay Pines, FL 33744

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Bldg. 110 Warehouse Bay Pines, FL 33744

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Bldg. 110 Warehouse Bay Pines, FL 33744

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Attachment B 36C24821Q1465

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The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. Quoters shall complete the following regarding instruction for Offerors:

Quotes shall be submitted via email to the Contracting Specialist at William.penhallegon@va.gov. The size limitation is 10 Megabytes per e-mail. The subject line of the email shall read the solicitation number (36C24821Q1465) and the company name. For example: “36C24821Q1465 -Company Name”. Each quote shall be submitted to the mailbox separately using the naming convention described above. AT NO TIME WILL ZIP FILES BE ACCEPTABLE.

Terms and content of your quote. Your quote must be based on the terms of this RFQ. We might reject any quote that is not based on these terms in every respect. Your quote must contain all of the information described below.

Quoters shall complete the Price and cost schedule in its entirety.

Quoters shall submit their technical and description of supplies that addresses all requirements, to include characteristics, pertaining to the required supplies and services.

Quoters shall have the capability to provide Brand name or equal supplies.

Quoter shall provide a statement that the product meets all requirements of the Salient Characteristics.

Gray market items are Original Equipment Manufacturers’ (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

A description of how proposed product meets each salient characteristic (found in Attachment B) must be provided as part of the quote.

Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies and verified by an authorization letter or other documents from the OEM.

The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery such items.

The provision at 52.212-2, Evaluation -- Commercial Items, applies to this acquisition (OCT 2014) (Tailored) Offerors shall complete and return quotes electronically via email at or before the time specified in the solicitation.

To assure timely and equitable evaluation of quotes, vendors shall follow the instructions. The quote must stipulate that it is predicated on all the terms and conditions of this RFQ and signed by an official authorized to bind the organization. Offeror-imposed terms and conditions that deviate from the Government’s material terms and conditions established by the solicitation may render the Offeror’s quote unacceptable and, therefore, ineligible for award.

The quote shall indicate that the prices and delivery date are valid for a period of 60 days.

The Government will evaluate each quote in accordance with the evaluation criteria set forth in this solicitation. The use of hyperlinks in quotes is prohibited. Any quote that fails to comply with all solicitation instructions may be considered non-responsive and may not be considered for award.

This RFQ does not commit the Government to pay any of the costs associated with the preparation and submission of a quote.

The awarded quote shall become a part of a resulting order.

Any additional clauses required by public law, executive order, or acquisition regulations, in effect at the time of an accepted order will be included.

CONTENT REQUIREMENTS:

Technical - The quote shall contain sufficient documentation (e.g. brochures, pamphlets, product literature) to allow a thorough evaluation of any "equal" product offered. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Quotes must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

Price - The Offeror shall submit a complete Price/Cost schedule (All or None). Contractors must clearly identify the price. Discounts are encouraged for multiple items. If the item is at a No cost the prices should be entered as N/C.

(End of Provision)

In order for a quote to be considered responsive, it shall be prepared in compliance with the instructions given in this solicitation. Evaluation and award will be conducted in accordance with the requirements of FAR part 13.106-2.

The Government intends to evaluate quotes and make award without further communication. However, the Government reserves the right to request additional information. As such Offerors may be given the opportunity to explain certain aspects of the quote or to resolve minor clerical errors. In the event additional information is requested, the Government may not necessarily seek such information from all Offerors, but from only those Offerors whose submissions require it. Each Offeror is encouraged to provide the best prices in the response to this solicitation.

TECHNICAL - Technical acceptability will be based on the conformance to the requirements in this solicitation.

PRICE - Price will be evaluated for reasonableness. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay when consideration is given to prices in the market.

All proposals shall be subject to evaluation by a team of Government personnel.

Table A-1. Technical Acceptable/Unacceptable Ratings

(End of Provision)

The provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, applies to this acquisition. To be eligible for award offerors must be registered in System for Award Management (SAM) prior to award in accordance with the provision.

The following FAR clauses cited in the clause are applicable to the acquisition:

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and no additional addenda to the clause included.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition.

52.203-6, Restrictions on Subcontractor Sales to the Government (SEPT 2006 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) 52.209-7, Information Regarding Responsibility Matters (OCT 2018) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (JUL 2013) 52.216-1, Type of Contract (APR 1984) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) 52.219-8, Utilization of Small Business Concerns (Oct 2019) 52.219-9, Small Business Subcontracting Plan (JUN 2020) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) 52.219-14, Limitations on Subcontracting (MAR 2020) 52.219-16, Liquidated Damages – Subcontracting Plan (Jan 1999) 52.219-28, Post Award Small Business Program Representation (MAR 2020) 52.222222-3, Convict Labor (JUNE 2003) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (JAN 2018) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222-26, Equal Opportunity (SEP 2016) 52.222-35, Equal Opportunity for Veterans (JUN 2020) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-37, Employment Reports on Veterans (JUN 2020) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-50, Combating Trafficking in Persons (MAR 2015) 52.222-54, Employment Eligibility Verification (OCT 2015) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-5, Trade Agreements (OCT 2019) 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (JUL 2013) 52.233-2, Service of Protest (SEP 2006) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)

The clause at 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment The clause at 52.219-14, Limitations on Subcontracting, applies to this acquisition.

The following additional contract requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices are as follows:

VAAR 852.211-73, Brand name or equal VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2016)(Deviation) VAAR 852.219-75, Subcontracting Commitments Monitoring and Compliance VAAR 852.233-71, Alternative Protest Procedure (JAN 1998) VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2012) VAAR 852.237-70, Contractor Responsibilities (APR 1984) VAAR 852-246-71, Inspection VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

VAAR 852.212-70, Provision and Clauses Applicable to VA Acquisitions of commercial Items (APR 2020):

852.203-70, Commercial Advertising 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors 852.215-71, Evaluation Factor Commitments 852.219-9, VA Small Business Subcontracting Plan Minimum Requirements 852.232-72, Electronic Submission of Payment Requests 852.233-70, Protest Content/Alternative Dispute Resolution 852.233-71, Alternate Protest Procedure 852.246-71, Rejected Goods 852.246-73, Noncompliance with Packaging, Packing, and/or Marking Requirements 852.270-1, Representative of Contracting Officers

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

52.204-7, Systems for Award Management 52.204-16, Commercial and Government Entity Code Reporting 52.211-6, Brand Name or Equal

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights 52.204-4, Printed or Copied Double-sided on Post Consumer Frieber Content Paper 52.204-18, Commercial and Government Entity Code Maintenance 52.232-40, Providing Accelerated Payments to Small Business Contractors 52.211-6, Brand Name or Equal Defense Priorities and Allocations System (DPAS) and assigned rating, is not applicable to this acquisition.