36C24821Q0098 0001.docx

Contract Opportunity Amendment to a Previous Combined Solicitation

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SOLICITATION NUMBER

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RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

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NAICS CODE

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AGENCY CONTACT'S EMAIL

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ADDITIONAL INFORMATION

GENERAL INFORMATION

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* = Required Field Contract Opportunity Amendment to a Previous Combined Solicitation R616 Media Destruction Questions and Responses One-time Service 32601-3460 36C24821Q0098 11-10-2020

4:30 PM

EASTERN TIME, NEW YORK, USA

N 561990 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Commerce Building 300 E. University Ave. Ste. 180 Gainesville FL 32601-3460 Contract Specialist Shirley D Courtney shirley.courtney@va.gov 352-381-5705

1. Please confirm if there will be any hard drives presented for destruction and if so, how many.

0. – No hard drives

1. For hard drives and other digital media, it is common to scan a barcoded serial number to record on the Certificate of Data Destruction.

1. Do these tapes, disks, and reels have a barcoded unique identifier that can be scanned and recorded? No identifier

1. If not, how would you like us to report on the COD? For example, they could be counted then noted on the COD as “Tape #1, Tape#2” etc. or something else to your preference.

Type of media and # should be sufficient. i.e. DVD x200, Digital Media Tape x500, VHS Tape x15, etc.

1. Is there a sample available of the desired layout of the report? I’m not sure what this question references.

No sample just to include the following:

2. More emphasis is the certificate of destruction (COD) the report should be minimal effort as additional information to the COD.

2. all work completed during the performance period only

2. suggest a pre-typed with fill in the blanks only for handwritten quantity and or comments section.

2. should account for each type of media (data element) enduring data is accurate and consistent as of the day of performance.

2. Should have area to identify any problems that arose and a description of how the problems were resolved. If problems have not been completely resolved an explanation including an agreeable plan and timeframe for resolving the issue should be stated.

Must include an itemized list of all deliverables. i.e. Type of media and # should be sufficient. i.e. DVD x200, Digital Media Tape x500, VHS Tape x15, etc.

2. Any issues that arise are to be transparent to both parties to prevent outstanding issues.

1. Due to quantity, would it be possible to do all the scanning, and cataloguing day one, finish that work the next morning (if necessary) then move all materials outside to shred onsite before the end of the second day? This sounds like a good plan based on amount of media.

1. Are the materials located in one building? All in one area/room? All in one area

1. Are there elevators to move material to ground level? N/A material on ground level

1. Is there a loading dock, and is there a ramp to the ground? Yes-Loading dock No-Ramp to ground

1. Is there parking near the egress for our truck for the time it will take to accomplish the shredding aspect of the work? Yes

1. Is there adequate room to accomplish the inside work – scanning, cataloging, etc. – with amenities to facilitate the work e.g. tables and chairs, electrical outlets and good lighting? Can be accommodated. we have tables, chairs and outlets for use.

1. Will the standard for the destruction be degaussing per the NSA declassification manual? Not required – No, as the request is for these to be destroyed, not degaussed. They need to be shredded, crushed, pulverized, etc.

1. What dimensions are the 8 track tapes? 4.5 “ L x 4.5” W x 1.5”thick

1. Will you require individual serial numbers recorded for the items? - No

1. For the media scanning would we be scanning the contents of the media to a readable format or is it just scanning a SKU of the media and cataloging that it has been destroyed? Just to catalog it for tracking destruction. No scanning is involved. Should just be type of media and #.

1. Also, is it mandatory that all destruction happen on site? Yes