36C24819Q0684-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION

OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADM

INISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and d ate specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 3

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO

MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) none Department of Veterans Affairs Orlando VA Medical Center 13800 Veterans Way Orlando FL 32827 00675 Department of Veterans Affairs Network Contracting Activity 8 (NCO 8) Orlando VA Medical Center 13800 Veterans Way Orlando FL 32827 To all Offerors/Bidders

36C24819Q0684 08-22-2019

X x x August

2019, 4:00 PM EST.

x The following changes are made to the above solicitation:

a. The time for questions has expired, the VA will not entertain any more questions for this solicitation.

b. Sollicitation response date changed in block #8 of the 1449 from 08/26/2019 to 08/30/2019 at 4:00 PM EST.

c.

See attached page #2-13 for solicitation questions, answers and changes.

Questions/Answers Corporate Courier Contract 36C24819Q0684

#1 QUESTION What does the Estimated Quantity column indicate? Number of trips per period of performance?

ANSWER: The Estimated Quantity column indicates the Historical Estimated number of trips throughout the month, year, entire period of performance.

#2 QUESTION Contractor shall remove all parts and debris daily from the OVAMC Campuses work site, and contractor is responsible for a complete daily clean-up and debris removals until inspections are completed.

ANSWER: Removed from Solicitation; Paragraph 7a of the PWS reads: Normal workdays are Monday through Friday, First Shift: 8:00am to 3:30pm /Second Shift: 3:00pm to 11:30pm to include weekends and Federal Holidays. Contractor shall perform all work during first & second shifts to include weekends and Federal Holidays if necessary not to affect patient care.

#3 QUESTION Does the above statement mean that the contractor will be allocated space from which to work?

ANSWER: See Answer to #2 #4 QUESTION Will the contractor be allowed to store the courier vehicles at the Orlando VAMC when not in use?

ANSWER: No space will be allocated to the contractor to store vehicles.

#5 QUESTION Can the VA provide us with the approximate schedule of pick-ups and deliveries? This information will aid in the estimation of hours and personnel required to fully support the Orlando VA Medical Center ensuring excellent, timely, and responsive support. Additionally, the delivery schedule hopefully will allow for the determination if one driver can reasonably cover more than 1 route per day.

ANSWER: See Paragraph B (Deliverables) and C (Performance Requirements) of the PWS.

#6 QUESTION What type and size of vehicle is required in order to pick-up / delivery supplies, medical equipment, lab specimens, etc.?

ANSWER: This depends on the number of locations collected within routes as established by the contractor. Historically, the routes were sometimes done with no more than 2 locations being collected in 1 route, so the deliverables fit into a full-sized vehicle or larger vehicle depending on the need; however, the containers must be stored within the temperature-controlled areas of the vehicle unless marked as empty.

#7 QUESTION How firm is the requirement for quoters to demonstrate a minimum of five (5) years experience providing medical services to Medical Facilities?

ANSWER: See Section E “Quote Preparation Instructions: 4a and E.7 “Addendum to 52.212-2 Evaluation-Commercial items” e.3 #8 QUESTION Is this a new requirement?

ANSWER: We have an existing contract however this new one has a larger scope.

#9 QUESTION Is there an incumbent contractor?

ANSWER: The incumbent contractor is: STAT Courier Services #10 QUESTION What is the current contract number and value?

ANSWER: The Current Contract Number is: GS-33F-0051V / VA248-15-F-1467. You can get the full information in www.fbo.gov or www.fpds.gov.

#11 QUESTION Since you provided the wage determination and the Service Contract Act applies, is the correct wage payment per hour equal to the wage determined rate for the position (Courier Driver) plus the Health & Welfare amount?

ANSWER: Information regarding Wage Determination can be found at https://beta.sam.gov/.

#12 QUESTION Performance requirement states that transport times will be given to the contractor at the kickoff meeting. Are the times set so that any of the routes can be run together?

ANSWER: See Paragraph B (Deliverables) and C (Performance Requirements) of the PWS.

#13 QUESTION Line item #1 states Daily pickup with a quantity of 650 trips annually but performance requirement sates 6 trips per day. 6 trips per day x 260 days per year =1560 trips annually.

ANSWER: The Base performance period will be 10/01/2019 – 3/31/2020. The contract type will be a requirement contract. The number of trips are estimated quantities.

#14 QUESTION Line item #5 states Daily pickup but quantity is 130 annually. Please explain why it would not be 260 annually.

ANSWER: See Question #13.

#15 QUESTION Line item #10 states Daily delivery on extended hours between Lake Nona and Lake Baldwin but quantity is only 26. Please explain why it would not be 260 annually.

ANSWER: See Question #13

#16 QUESTION Performance requirement (page 27, section C, item #2) states that routes 2, 3, 4, 5 run twice per day. 2 trips per day x 260 days = 520 trips annually.

ANSWER: See Question #13

QUESTION #17 This will dictate the size vehicle needed.

Is this work being performed currently? If it is;

0. Who is the incumbent? – See Question # 9

0. What size vehicles are currently being used? - See question #6

0. What are the toll costs per route? – To be determined by quoter based on route elected.

0. What was the final year award for the current contract? You can get the full pricing information by visiting www.fbo.gov or www.fpds.gov.

0. How many couriers are currently used for this work on a daily basis? - See PWS paragraph C.257.

#18 QUESTION Is the contractor responsible for ice packs?

ANSWER: Per para C.11, All items will be provided to the contractor in LOCKED container.

#19 QUESTION Are any of the pickups after hours? i.e. after 4:30 pm.

ANSWER: See Paragraph A 7a and d of the PWS #20 QUESTION What's the earliest can a driver pickup?

ANSWER: See Paragraph C.1 of the PWS #21 QUESTION Is this Solicitation's statement of work the same as the previous contract?

ANSWER: This is a new Performance Based service (PWS), with a larger scope.

#22 QUESTION What type of vehicles are currently being used to perform the current contract?

ANSWER: Historically, transporters used mini vans; however please see question #21.

#23 QUESTION What is the projected start date for this Solicitation?

ANSWER: The projected start date of this contract is 1 October 2019 #24 QUESTION Does the delivery from the Lake Nona VA to the James A. Haley VA begin during the 1st shift, 2nd shift, or is their a specific start time?

ANSWER: See Paragraph C.1 of the PWS #25 QUESTION On Saturday deliveries, what are the pick up times for the locations stated?

ANSWER: See Paragraph C.1 of the PWS #26 QUESTION Is their a variance in the 90 minute/ urgent pick ups for deliveries going to Inverness, as it is a 90 minute drive time from Lake Nona VA to Inverness?

ANSWER: See section B “Deliverables: of the contract.

#27 QUESTION Is a company vehicle required for this contract or are personal vehicles accepted?

ANSWER: Contractor must comply with all requirements for this industry.

#28 QUESTION Does the VA supply coolers and ice packs? If not how many coolers and what size is necessary for the transportation of specimens?

ANSWER: See Question #18 #29 QUESTION Will dry ice be needed?

ANSWER: See Question #18 #30 QUESTION Does the VA supply the “Biohazard” tags/stickers for lab specimen transport?

ANSWER: Yes #31 QUESTION Will the VA be supplying the locked containers mentioned in the contract?

ANSWER: See Paragraph C.11 of the PWS #32 QUESTION What are the dimensions of the locked bins being picked up?

ANSWER: Historically, the largest courier box in use is 31.3 x 20.4 x 12.2 inches. Please also refer to Question # 21.

#33 QUESTION What is the estimated number of locked bins being picked up per location?

ANSWER: Historically, 1 locked container per location for each service was used; however, please refer to question #21.

#34 QUESTION How much mail, office and medical supplies are estimated at pick up? What size boxes are they transported in?

ANSWER: Mail, office and medical supplies are delivered depending on the mail that is generated by staff or from the mail room; supplies are delivered as needed, which varies, depending on the needs of the facility, and the specimens are delivered as needed. The volume changes and the contractor must be able to provide services accordingly.

#35 QUESTION How often are letter and legal cases transported? Can we be provided the dimensions?

ANSWER: Unable to give the dimensions of mail as they maybe letters, parcels, packages and or boxes which vary in size, shape and weights., the mail is secured in locked bags.

#36 QUESTION Page 21 – PWS NON-VA Locations. Will these locations only need to be quoted on CLIN 0011?

ANSWER: Yes #37 QUESTION Page 23 7A – Performance Hours states the “contractor shall remove all parts and debris daily from the OVAMC Campuses…”can you clarify?

ANSWER: See Question #2 #38 QUESTION Is there a maximum number and weight of supplies and coolers being transported? This will help us understand if these routes are for cars or vans.

ANSWER: This depends on the need. The COR will communicate to the contractor when there is going to be an excessive amount of mail/supplies etc.

#39 QUESTION Page 23 Paragraph 7D states “All deliveries during WHEN hours will be done in accordance with the specified CLIN.” Can you clarify? There are no time frames listed in the price sheet for any CLIN.

ANSWER: See Paragraph A.3r, and C.3-5 #40 QUESTION Page 26 Daily Routes – Route 7, 8, 9. Do these routes correlate with CLIN 0007, 0008, 0009 for Saturday service only?

ANSWER: Yes, but please see C.2. The number of trips are the minimum amounts of trips daily.

#41 QUESTION Page 27 Performance Requirement: Will we be given pick up times at all? For instance Route 1 has a minimum of 6 daily trips; can we be given additional information as to the times? This will help ensure we have enough drivers and we could potentially have 1 driver on multiple “routes” cutting down cost.

ANSWER: See Question # 5 #42 QUESTION Will there be an additional line item to quote Emergency and Special runs after hours at all or should we include it in CLIN 0011?

ANSWER: CLIN XX11 is for Urgent/As needed runs.

#43 QUESTION How many estimated emergency/special calls are expected on a monthly basis?

ANSWER: Please refer to the estimated quantities (CLIN XX11) in the Cost Price Data for each period of performance #44 QUESTION trips per day. On B.3, does the "Est Qty" of 650 from item "001" reflect the 6 trips that may take place daily? In general, what does "Est Qty" relfect?

ANSWER: see Question #1 #45 QUESTION - In B.3, what is the reason for the "Est Qty" doubling in option years 1-4?

ANSWER: The performance period for the first year is 10/1/2019 – 3/31/2020 (6 months) #46 QUESTION Was this bid awarded in previous years? If so, what was the winning price for the bid?

ANSWER: See questions # 8,9 and 10 #47 QUESTION What was the cost of the final full option year of the previous contract?

ANSWER: See question #17d #48 QUESTION How many drivers/vehicles are currently used to service the current contract?

ANSWER: Historically, a minimum of 5 drivers using 5 vehicles. Please also refer to Question # 21.

#49 QUESTION What are the vehicle sizes required?

ANSWER: See Question #22 #50 QUESTION Will dry ice be needed for specimen transport? Is it the responsibility of the contractor to provide dry ice?

ANSWER: See Question #18 #51 QUESTION Can you please confirm if there will be any STAT runs required for this contract?

ANSWER: See question # 43 #52 QUESTION Regarding specific personnel and vehicles to perform and their documentation: It is common practice for small businesses that the drivers, cars and other equipment used for a contract are not sourced until after an award has been made, for cost effectiveness and to reduce loss. Will you be accepting this documentation after the award?

ANSWER: Contractor shall be prepared to start performance within 15 days of contract award. This is a fixed price contract.

#53 QUESTION Regarding evaluation factors for the price Volume: we usually like to provide a “Pricing realism” cost break-down, to include SCA minimum per year, the number of drivers, hours and miles that are estimated to be required for performance, and other costs. Is it acceptable that we forward this Pricing Realism chart with our Price response?

ANSWER: This is a fixed price contract. Award will be made to the responsible quoter who’s quote represent the best overall value to the government.

#54 QUESTION Will this contract be SCA enforced? After reviewing the solicitation on FBO, it contains language and dollar values regarding the Service Contract Act. This solicitation stipulates $13.79 minimum wage for courier drivers, $4.18 minimum H&W, Sick Time/Vacation. Do you verify now that those are the minimum required rates to be performed on this contract upon award?

ANSWER: This is a fixed price contract. Contractor must comply with all DOL requirements. See question #11.

#55 QUESTION SBA Final Rule regarding FAR Clause 52.219-14 Limitations on Subcontracting, dated June 30, 2016, reclassifies Independent Contractor drivers as Subcontractors — 13 CFR 125.6 “Work performed by an independent contractor shall be considered a subcontract.” Please inform us how the VA would like us to proceed upon award regarding this rule change given that it will affect our offer regarding pricing and performance.

ANSWER: See E.7 “Addendum to 52.212-2 Evaluation-Commercial items” e.1

Changes to B.3 Cost Price Data

Changes to PWS:

The following paragraph is changed from:

1. Performance Hours:

a. Normal workdays are Monday through Friday, First Shift: 8:00am to 3:30pm /Second Shift: 3:00pm to 11:30pm to include weekends and Federal Holidays. Contractor shall perform all work during first & second shifts to include weekends and Federal Holidays if necessary not to affect patient care. Contractor shall remove all parts and debris daily from the OVAMC Campuses work site, and contractor is responsible for a complete daily clean-up and debris removals until inspections are completed. Contractor shall submit a daily report of progress on the project to the COR or authorized personnel.

To:

1. Performance Hours:

a. Normal workdays are Monday through Friday, First Shift: 8:00am to 3:30pm /Second Shift: 3:00pm to 11:30pm to include weekends and Federal Holidays. Contractor shall perform all work during first & second shifts to include weekends and Federal Holidays if necessary not to affect patient care image1.emf image2.emf image3.emf image4.emf image5.emf