36C24818R0664-00002000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 00002 06-01-2018 675-18-103 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) for Orlando VA 8875 Hidden River Pkwy Suite 525 Tampa

FL

33637 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) for Orlando VA 8875 Hidden River Pkwy Tampa

FL

33637 To all Offerors/Bidders

36C24818R0664 05-10-2018

X X X x

The purpose of this amendment is to incorporate the Revised Proposal Prepartion and Evaluation Information to correct formatting issues only and to Revise the Statement of Work

All other terms and conditions remain unchanged

Tiffany Garfield

NCO815L2-71061

1. Proposal Preparation and Submission Instructions (Revised 6/1/2018)

a. Evaluation Factors and Proposal Requirements. Proposal shall include:

(1) TAB A. General Information

(a) Cover Page with Solicitation Number, Project Title

(b) Table of Contents

(c) Signed offer/Acknowledgement of Amendments (SF1442)

(d) Copy of current vetBiz.gov SDVOSB certification

(e) DUNS Number

(f) Cage Code

(g) Tax ID number

(h) Principle points of contact, address, phone numbers, etc.

(i) Reps and Certs

(2) TAB B: Factor 1 – Technical Approach:

1. In a narrative format, diagrams and/or drawings, describe in detail how the offeror intends to meet or exceed all performance areas stated in the solicitation/statement of work/attachments that are related to Project 675-18-103, Improve Mechanical Infrastructure at Lake Baldwin. Provide technical methods and procedures that reflect a design and construction approach unique to the site and facility. NOTE: Vague, general narratives to include the restatement of the Statement of Work will be rated less favorably.

2. Scheduling and minimizing downtime is crucial. Describe a plan to complete the project in a timely manner without causing disruptions to facility during normal business hours. Also describe actions to be taken by the offeror if completion of work is anticipated to fall behind schedule. It is critical to the VA mission that services remain intact with minimal disruption.

3. Describe any technical difficulties that may be encountered in a project of this type. Provide a narrative of preventative measures or solutions to overcome these issues.

· Narrative - 10 page maximum

(3) TAB C: Factor 2 - Technical Qualifications. To be Technical Acceptable, the offerors shall identify ALL of the following:

Sub-Factor 2(a): Specialized Experience and Technical Competence

1. Describe specialized experience, technical competence, and design expertise in heating, ventilation, and air-conditioning (HVAC) ductwork replacement work, air-handling unit (AHU) replacement work, and hot water heating distribution equipment replacement work performed by the Prime and Subcontractor in an active hospital setting. Proposals that demonstrate technical qualifications in performing projects very similar to or exceeding the scope of this of project 675-18-103 will be rated more favorably.

2. Describe bidder’s ability to obtain the necessary resources to perform this project. These may include, but are not limited to, funding, sub-contractors, subject-matter experts, consultants, and/or specialized trades.

3. Provide Offeror’s total bonding capacity, current available bonding capacity and expected available capacity in 2018 and 2019.

4. Disclose any and all negative licensing information and any pending litigation involving any of the proposed firms that will be either Prime or Sub contractors on this project.

· Narrative – 5 page maximum

Sub-Factor 2(b): Key Personnel and Management Approach

1. Submit an organizational chart.

2. Include a narrative which describes the relevant experience of:

a) Firm’s key personnel and experience, to include at least:

Project Manager - Similar projects worked on - Education and /or Certification (s)

Field Superintendent - Similar projects worked on - Education and/or Certification(s)

Other Relevant Firm Employees - Similar projects worked on - Education and/or Certification (s)

Narrative – 10 page maximum, excluding the organizational chart

b) Overall Team- Discuss the planned use of:

Subcontractors:

· Key trades to be subcontracted

· Proposed subcontractors, if firms already determined

· Similar projects worked on

Architect-Engineering (A-E) Firm:

· SF 330s of key A-E personnel, if A-E firm is already determined

· Similar projects worked on

Other Consultants:

· Similar projects worked on

Narrative-10 page maximum, excluding A-E SF 330s

(4) TAB D: Factor 3 – Relevant and Recent Past Performance.

1. A minimum of three (3) and a maximum of five (5) past performance projects completed by the Prime Contractor shall be submitted to the Government.

Each past performance shall contain the following:

a) Brief project description.

b) List of subcontractors.

c) Relevance to project stated in RFP.

d) Initial/Final award amount.

e) State any change orders if occurred during the project performance.

f) Pictures of completed work.

g) Project Contracting Officer Representative or Client.

2. The projects shall be recent (completion date to be within 5 years of the solicitation release date), relevant, and meet or exceed the proposed magnitude and scope of the proposed project, No. 675-18-103.

3. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance

4. Note: The Evaluation Team may also use information obtained from Past Performance Information Retrieval System PPIRS http://www.ppirs.gov/ as a basis for evaluating this factor.

5. Preferable for Offeror to discuss similar type projects in excess of $1,000,000

6. The examples of projects that most closely resemble the project identified in this solicitation will receive higher consideration.

Narrative-10 page maximum

(5) TAB E: Factor 4 – Project Planning/Safety/IC/QC.

1. Describe your plan for phasing this project

2. Describe approach to construction safety and infection control (IC).

3. Submit Quality Control (QC) monitoring procedures that will ensure a high level of construction quality that is applicable to the Specific and General requirements of the Statement of Work.

4. Develop and include procedures involving key subcontractors in the quality of the construction processes.

5. Provide the precautions the contractor will take to avoid damages to facility buildings (include pre-existing conditions) and surrounding properties and the remediation that will take place if damage is done.

Narrative 5 page maximum, excluding the EMR documentation

(6) Phase 1 Evaluation and Selection Criteria:

Phase 1 proposals will be evaluated as follows:

(a) Factors 1 thru 4, as described above, will be rated using an adjectival rating system. Each factor response will be reviewed and assigned an adjectival rating

(b) For evaluation purposes, each technical factor is equal in importance.

(c) After evaluating Phase I proposals the VA may select up to a maximum of five (5) of the most highly qualified offerors from Phase I to submit a Phase II proposal. The top ranked offerors will be notified in writing if eligible for Phase II proposal submissions.

OFFERORS ARE NOT TO SUBMIT A PHASE 2 PROPOSAL UNLESS INVITED

Phase 2 Technical Proposal Preparation and Submission:

(7) TAB F: Factor 1 – Design and Construction Methods of HVAC System including Ductwork

a) Describe the techniques and methods that will be incorporated in the design and construction specific to this project. Methods and techniques shall include but not be limited to: Installation procedures of HVAC ductwork replacement, AHU replacement procedures, and hot water distribution equipment replacement procedures that meet VA guidelines and infection control preventive measures in active hospital settings, ensuring that all equipment is installed properly, is structurally supported adequately, and work is seamlessly phased.

b) Describe approach on developing a design to replace the existing ductwork in the operating room (OR) suite, replacing the existing AHUs listed in the Statement of Work (SOW), replacing ductwork in specified buildings, and replacing the specified hot water distribution equipment, addressing the required cooling load, space temperature and relative humidity requirements, airflow distribution in affected areas, and hot water distribution capacity.

c) Describe any changes to the manufacturer of equipment that will be used for the AHU replacement and hot water distribution equipment replacement that were made since the Phase 1 submission phase.

d) Identify the manufacturers of required equipment, which satisfy the Buy-American Act and relate to this project. Note: FAR Section 25.202 The restriction on purchasing foreign construction material does not apply to the acquisition of information technology that is a commercial item, when using Fiscal Year 2004 or subsequent fiscal year funds (Section 535(a) of Division F, Title V, Consolidated Appropriations Act, 2004, and similar sections in subsequent appropriations acts).

· Narrative - 5 page maximum

(8) TAB G: Factor 2 –Schedule and Impact to Facility

a) Describe a plan to execute the shutdown of the existing hot water distribution system, the ductwork replacement, and the AHU replacement that is carried out during non-operating hours and that minimizes impact to the facility.

b) Submit a preliminary Critical Path Method (CPM) schedule for the design and construction satisfying the requirements of this project. A practicable schedule showing the order in which the Contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing the several salient features of the work (including design, acquiring materials, plant, and equipment, mobilization, demolition, installation, finalization, etc.). The schedule shall be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given point during the period. Most importantly, the schedule should show length of downtime required. The schedule shall show key milestone dates and outages for switchover and start-up of equipment. The schedule is not included in the page limit.

· Narrative - 5 page maximum

(9) TAB H: Factor 3 – Quality Control and Equipment Acceptance

a) Describe the quality control (QC) program that will be used to ensure that the equipment installed under project no. 675-18-103 will be installed per manufacturer recommendations and will follow VHA design guides. List and discuss the major QC program elements you believe are critical to quality oversight of the work product.

b) Describe the methods and techniques that will be used to ensure that the removed equipment, ductwork, and other construction debris will be discarded in an environmentally-friendly manner and abide by all applicable environmental regulations and VA requirements. List the steps that will be taken to mitigate asbestos should any be uncovered during construction phase that is not shown on existing facility surveys.

c) Describe the quality control procedures that will be implemented during the construction phase to ensure that infection control prevention measures specified in the Pre-Construction Risk Assessment (PCRA) are followed at all times during construction activities.

· Narrative - 10 page maximum

(10) TAB I: Factor 4 – Management Approach, Key Personnel, Quality Control, and Warranty Support

d) Describe any changes to management approach, key personnel, and quality assurance/control procedures that have occurred or will occur since Phase 1 proposals for this requirement were submitted.

e) Describe the organization, process and procedures to be established, implemented and carried out for warranty support.

· Narrative - 1 page maximum

PRICE PROPOSAL – Note: Submit under Separate Cover from Technical

(a) General Information:

· Cover Page with Solicitation Number, Project Title

· Signed offer/Acknowledgement of Amendments (SF1442)

· EMR

· Offer Guarantee Bond

The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offerors should assure that their ability to meet or exceed the minimum needs of the Government is adequately described in the offer. The Government reserves the right to evaluate proposals and award a contract without discussions (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint.

The Government will evaluate price based on the total price. Total price consists may include alternate bid items such as, deductive, or options. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

· Comparison of proposed competitive prices received in response to the RFP.

(11) Proposal Submission: Proposals shall be submitted to the same address as the Phase I proposal and can be submitted through use of the same format and means.

a. This acquisition will utilize a best value approach in accordance with FAR 15.101. The best value is the most advantageous proposal, price and other factors considered, and consistent with the Government’s stated importance of evaluation criteria. This may result in award being made to a higher-rated, higher priced offeror where the Contracting Officer determines that the technical capability and past performance of the higher-priced offer outweighs the cost difference. A contract award will be made to the responsible offeror whose proposal conforms to the RFP requirements and will provide the best value to the Government.

b. Offerors are cautioned to follow instructions fully and carefully, as the Government reserves the right to make an award based on initial proposals received, without discussions. Therefore, each initial proposal should contain the offeror’s best terms from a price and technical standpoint.

c. Understanding the factors/sub-factors and the associated criteria indicated, the excellence of the work offered, and the ability of the contractor to accomplish what is offered in the proposal is the objective. Contractor shall submit in detail adequate information for evaluation purposes on the evaluation criteria.

d. To provide a basis for sound evaluation by the government, offerors shall submit a complete proposal. The information provided shall be concise, factual, and complete. Proposals will be considered only from offerors that are regularly established in the business and in the judgment of the government, are deemed financially responsible, able to show evidence of experience and have submitted the complete documentation requested.

e. Offerors are hereby advised that any imposed terms and conditions which deviate from the Government’s material terms and conditions established in the solicitation may render their proposal unacceptable and ineligible for award.

f. Phase 2 proposals will be evaluated as follows:

The technical factors consist of the Factors 1 thru 4, described above and will be rated using the same combination system used for the Phase 1 proposal evaluation.

For evaluation purposes, each technical factor is equal in importance.

12. Phase II Evaluation and Award Information

a. Source Selection Using Trade Off: This is a competitive Request for Proposal (RFP) that represents the best value to the Government conducted under FAR Part 15, Tradeoff Process, all evaluation factors, other than cost or price, when combined, are approximately equal in importance to cost or price.

b. Thus, award will be made to the firm whose Phase 1 proposal was initially ranked in the top 5 and who now offers a Phase 2 proposal, which based on both its technical and pricing proposals, offers the overall best value to the Government.

c. Each pricing element will be evaluated to determine its reasonableness. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offerors should assure that their ability to meet or exceed the minimum needs of the Government is adequately described in the offer. The Government reserves the right to evaluate proposals and award a contract without discussions (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced offeror or other than the highest technically rated offeror.

d. Evaluation Overview: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The proposals must conform to the RFP's requirements and judged to represent the Best Value to the Government. The Best Value is the most advantageous offer, price and other factors considered, and consistent with the Government's stated importance of evaluation criteria. This may result in award being made to a high-rated, higher-priced offeror where the Contracting Officer determines that the Technical capability of the higher-priced offeror outweighs the price.

e. SDVOSB Verification- The Government will review VetBiz (https://www.vip.vetbiz.gov/) to confirm Service Disabled Veteran-owned Small Business (SDVOSB) status verification for the submitted proposals. Evaluations will be performed on proposals submitted by verified SDVOSBs only. Subsequent confirmation of SDVOSB verification status will be performed for the apparent award.

f. Discussions: The Government intends to evaluate proposals and award a contract without discussions. Communication between the Government and offerors will be limited to exchanges for clarification as described in FAR 15.306(a). The Government reserves the right to enter into discussions if necessary. Thus, an offeror’s proposal should contain the offeror’s best terms from a price and technical standpoint. Communication conducted to resolve minor or clerical errors would not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposals revisions or discussions.

13. Safety or Environmental Violations and Experience Modification Rate (EMR)

i. All Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violations(s) in the past three years.

ii. All Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

iii. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

iv. A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. If the apparent awardee fails to provide required documentation, then the matter will be referred to the Small Business Administration (SBA) for a certificate of competency or a determination of responsibility by the SBA.

v. This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

DESIGN-BUILD

Revised 6/1/2018 Improve Mechanical Infrastructure at Lake Baldwin Campus Project No. 675-18-103 Orlando VA Medical Center, 13800 Veterans Way, Orlando, FL 32827

1. DEFINITION AND ACRONYMS:

0. Construction: As defined by the Department of Veterans Affairs (DVA), is the procurement by the Government under one contract, with one firm for the construction services on a specific project.

0. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

0. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting Officer's Representative responsible for administering contracts under the immediate direction of the Contracting Officer.

0. Contractor: This term, as used herein, refers to the contractor under this contract.

0. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

0. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

0. Request for Proposal (RFP): Is a solicitation made, often through a bidding process, by an agency or company interested in procurement of a commodity or service, to potential suppliers to submit proposals.

1. SCOPE OF WORK:

1. General Requirements:

Provide all labor, materials, tools, equipment, and design-build services for the design and construction of the project described herein and other specific tasks as further defined by this Request for Proposal (RFP). All proposals are to provide both design and construction services for this project. Contractor shall not match existing materials but shall use hospital grade as designated in the Department of Veterans Affairs (DVA) Technical Information Library (TIL) and/or industry standards for healthcare facilities relevant to space usage. Reference section VII, Resources, below.

1. Project Overview:

This project will design and construct all the elements to completely address the identified mechanical deficiencies from the latest Facility Condition Assessment (FCA) Survey at the Orlando VA Medical Center, Lake Baldwin Campus, located at 5201 Raymond Street, Orlando, FL 32803. The identified deficiencies are summarized in the table below by their respective FCA Identifier Number.

Per the above table, Contractor shall replace existing ductwork as noted by FCA numbers 87942, 88002, and 110047. Work taking place in buildings 3132 and 3134 shall address FCA numbers 87942 and 88002, respectively. Ductwork replacement in the operating rooms (ORs) with stainless steel duct shall address FCA number 110047. Contractor shall upgrade the existing heating, ventilation, and air-conditioning (HVAC) mechanical system in Building 500 with newer and more efficient air-handling units (AHUs) as noted by FCA number 110046. Contractor shall also replace the duct insulation in the mechanical space in Building 3132 to address FCA number 149740.

In addition to the FCA items, Contractor shall replace and install two (2) new steam-to-domestic hot water heat exchangers, located on the mezzanine deck (M-deck) in Building 500 of the Lake Baldwin campus. Contractor shall also replace the existing condensing unit located on the high-bay roof at Building 500 serving the elevator equipment room air-handling unit (AHU). All installed work shall be performed in accordance with Sheet Metal and Air Conditioning Contractors’ National Association (SMACNA) standards and all applicable VA standards and specifications as designated in the VA’s Technical Information Library (TIL).

1. Specific Project Requirements:

2. HVAC Ducts and Casings – Shall be galvanized sheet metal steel, ASTM A653, coating G90, except in the operating room (OR) areas where duct shall be ASTM A167, Class 302 or 304, Condition A (annealed) Finish No. 4 for exposed ducts and Finish No. 2B for concealed duct or ducts located in mechanical rooms. All ductwork shall receive Class A seal. The term ‘Ductwork’ refers to the entire HVAC air duct system including, but not limited to, duct transitions, offsets, diffusers, registers, supply grilles, ductwork, etc. Additional project requirements are described below.

0. Contractor is responsible for field-verifying the lengths and runs of the required ductwork and the duct sizes prior to ordering material.

0. Contractor shall ensure that existing interstitial space and/or above-ceiling pathway is clear of any obstructions and verify space capacity and existing conditions prior to installing new ductwork. In the event there are obstructions (i.e. electrical conduit, piping), Contractor shall coordinate field-verification with the COR and VA Facilities Management personnel and (to the best extent possible) re-use the existing duct pathway.

0. Contractor shall coordinate with COR to obtain Above-Ceiling Permit from the VA Safety Officer prior to removing any ceiling tiles to perform work above the ceiling.

0. Contractor shall provide access doors in new ductwork, sized and located for maintenance work. Minimum door size shall be a 12” x 12” where possible.

0. Contractor shall remove, clean, and re-install any existing fire and smoke and/or fire/smoke damper combinations in ducts with existing dampers. If condition of fire and smoke dampers or fire/smoke damper combination is deteriorated to the point of non-functionality, Contractor shall notify the COR by COB the same day.

0. Contractor shall submit a phasing plan for review by the COR and VA prior to on-site mobilization. Contractor shall ensure minimal disruption to hospital facility services.

0. Contractor shall make provisions for infection control in his safety plan for work in the OR.

0. Contractor shall ensure that installed ductwork is free of any dust or debris prior to startup and ensure that any uninstalled ductwork is covered with blue plastic on each end prior to installation.

0. New HVAC ductwork system shall be tested and balanced by a 3rd-party National Environmental Balancing Bureau (NEBB) -certified Test, Air & Balance firm. Report of test results shall be provided to the VA upon completion of testing and balancing. Any field adjustments after test and balancing shall be noted in the final closeout documents.

0. Upon completion of ductwork installation, Contractor shall perform final cleanup in the OR areas and in buildings 3132 and 3134 where ductwork is replaced.

2. New Condensing Unit for Elevator Equipment Room – Existing condensing unit must be removed/replaced in a manner that ensures the elevator equipment room does not lose cooling and that the HVAC system is operational at all times. Additional requirements are provided below.

1. Contractor is responsible for the removal and disposal of the existing condensing unit on the high bay roof at Building 500.

1. Contractor is responsible for draining the unit and necessary piping and properly disposing of the waste. Refer to VA TIL Specification section 01 74 19.

1. Contractor shall purchase and install new condensing unit that is appropriately sized and is compatible with the existing Carrier AHU. Condensing unit shall be from the same manufacturer as the evaporator section.

1. Contractor shall make provisions to ensure that affected areas do not lose cooling during replacement. Provide temporary cooling.

1. Contractor shall determine proper size, shape, and height of the new condensing unit. New unit shall be factory-fabricated, assembled, and tested by an AHU manufacturer in the business of manufacturing similar AHUs during the previous 5 years. Provide test results as part of submittals to COR for review and approval.

1. New condenser shall fit into existing space and allow adequate space for maintenance crews to work in the area.

1. Contractor is responsible for any repair needed from execution of the project (damage to roof, M-deck, etc.) at no additional cost to the VA.

1. New condenser shall be properly commissioned at startup. Any problems encountered during startup or thereafter shall be corrected the same day.

1. For all electrical work, Contractor shall verify conduit size in conjunction with conductor size. Contractor shall re-wire and perform other electrical work as needed to ensure power is provided to the unit and all overcurrent protections are installed and are in compliance with the most recent National Electrical Code (NEC) and other applicable standards. Unit must be grounded.

2. HVAC Duct Insulation – The existing ductwork insulation in the mechanical space of Building 3132 is corroding and is in bad condition. The current insulation needs to be removed and replaced with new insulation. Additional project requirements are provided below.

2. Contractor shall remove and dispose of the insulating material that currently wraps the ductwork in the space.

2. Contractor shall prep the ductwork surface in a method that eliminates any existing rust and/or corrosion and protects the duct surface from future rust and/or corrosion.

2. Duct insulation shall have a minimum R value of R-4 and be a minimum thickness of 1.5”.

2. Ensure that the seams between different pieces of duct insulation are properly sealed.

2. All insulation materials, including jackets, facing, adhesive, coatings, and accessories shall be fire hazard-rated and listed by Underwriters Laboratories, Inc., standard UL 723 (ASTM E-84), (ASA A2.5-l 963).

2. Domestic Hot Water Heaters – Contractor shall replace the two (2) existing Aerco steam-to-domestic hot water heat exchangers located on the M-Deck in Building 500. They are in deteriorating conditions and past their useful life. One water heater serves the SPS and Canteen areas at 140 degree F water temperatures with the second water heater serving the remainder of the facility with temperatures at 110 degrees F.

3. Contractor is responsible for the removal and disposal of the existing units, draining the units and necessary piping, and properly disposing of the waste.

3. Contractor shall purchase and install two (2) new steam-to-domestic hot water heat exchangers (Aerco or equal as described below) that are appropriately sized for the areas they will serve, ensuring that one water heater provides 110 degree F hot water while the other provides 140 degree F hot water.

3. Each heater shall be of the vertical, cross-flow, 2-pass, Semi-Instantaneous design, having service water in the shell and steam in the coils. The ratio of hot water volume to steam volume shall be a minimum of 7:1.

3. Each heater shall automatically self-de-scale for any hard water supply.

3. New water heaters shall fit into existing space and connect to the existing piping. In the event, existing piping is corroded to the point of non-use, Contractor shall replace piping with new.

3. Contractor shall install all required relief and safety valves as required by code and standards

3. Contractor shall ensure that continuous hot water service is maintained during the replacement of the units.

3. Contractor is responsible for all electrical, plumbing, and controls work involved in the replacement and installation of the two new water heaters.

2. Asbestos/ACM Removal – Contractor shall evaluate and assess all work areas (including but not limited to where ductwork replacement and insulation work will take place) for suspected asbestos and asbestos containing materials (ACMs). This assessment shall take place during the design phase and include testing for suspected areas, providing a final report to the VA upon completion of this effort. Should asbestos be uncovered as a result of the evaluation, Contractor shall include and incorporate provisions for asbestos abatement into the design.

4. Contractor shall completely remove any asbestos prior to proceeding with work in areas identified containing asbestos and ACMs.

4. Upon removal completion, a certificate of the removal and testing shall be submitted prior to proceeding with work.

4. Contractor shall refer to VA specification, Section 02 82 11 for abatement protocol and requirements and include these requirements in the project design specs.

4. Any asbestos abatement work shall be phased and coordinated with COR and VA prior to any removal.

BID DEDUCTS: Provide pricing for the following bid deductive items.

Bid Deduct #1: Change requirement for performing ductwork replacement in the OR suite in Building 500 to normal business hours (7:00 am – 4:30 pm), Monday through Friday in lieu of WHEN hours.

1. SCHEDULING, PHASING, AND WORKING HOURS:

2. All work hours MUST be coordinated with the project COR to minimize interference with normal clinic functions. Work shall be performed during normal business hours (7:00 am to 4:30 pm) Monday through Friday, except for the duct work replacement in Building 3132, duct work replacement in the OR suite in Building 500, and the hot water heat exchanger replacement work on M-Deck. This work shall be performed during WHEN hours. For work outside of normal business hours, other than these above-noted exceptions, a written request (i.e. e-mail) must be submitted to the COR for approval. Construction shall be performed (scheduled and phased) to ensure that areas which can be completed ahead of schedule or priority for early acceptance and operation can be rendered back to facility. A phasing plan shall be submitted to the COR prior to the start of work as part of the submittals. Contractors performing any work in areas housing private patient information or in areas that will require access to the hospital data center or any telecommunications closets shall be escorted at all times in these areas and be provided access by VA personnel authorized to enter these spaces.

2. Length of Project

1. Project’s design phase must be completed in no more than 180 calendar days from the Notice to Proceed date.

1. Project’s construction phase MUST be completed in no more than 300 calendar days from Government acceptance of work and schedule.

1. Contractor shall submit a Critical Path Method (CPM) schedule for the Construction with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

2. Utility shutdowns/Outages: All shutdowns involving temporary impairment of utilities shall be requested by the Contractor at least 14 calendar days in advance.

1. PROJECT CLASSIFICATION:

3. Contractor shall secure area prior to commencement of work and follow the Orlando VA Medical Center guidelines and policies for Pre-Construction Risk Assessment (PCRA) and Interim Live Safety Measures (ILSM).

3. Risk Assessment: The work taking place under this project in Building 500 has been classified per the Construction Infection Control Risk Assessment as a Type C, High Risk Group, Class III (ILSM Level 2) project. Work taking place in buildings 3132 and 3134 has been classified as a Type C, Low Risk Group, Class II (ILSM Level 2) project.

1. SAFETY REQUIREMENTS:

4. All Contractor's personal are required to have completed an OSHA-approved 10-hour construction worker course prior to working on the site. The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course prior to working on the site. Every worker must provide the Contracting Officer a copy of current certificates identifying successful completion of the training prior to executing work for the Veterans Administration. In addition, Contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for Contractor’s Competent Persons (CP), who has been designated to administer the site-specific safety program, as well as the CP for other activities as required by OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, excavations, etc.). Contractor’s CP are required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and contractor employees. The VA CP does not take the place of Contractor’s CP nor acts on their behalf. The VA CP determines if Contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and/or CP will take immediate action to prevent injury, non-compliance, and/or property damage. The Contractor shall submit an Activity Hazard Analysis, and an Accident Prevention Plan as per FAR 52.236-13 prior to commencement of site activities. The Government shall have 21 calendar days to review the AHA and APP.

4. Contractor shall submit documentation proof of OSHA construction safety course for all personnel.

1. GOVERNMENT FURNISHED INFORMATION:

All available record drawings will be provided upon request to the Contractor. They should not however, be considered “as-built”. These drawing files are provided without warranty or obligation as to the accuracy or information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the Computer Aided Design and Drafting (CADD) drawing files.

1. RESOURCES:

6. All designs shall comply with applicable sections of VA standards and publications, and all references therein. Ensure that construction documents comply with the latest edition of these VA construction and design standards. VA standards can be found on the World Wide Web at http://www.cfm.va.gov/TIL/. VA publications and standards shall include but shall not be limited to:

0. Office of Construction & Facilities Management Site Map:

http://www.cfm.va.gov/sitemap.asp

0. The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/

1. Master Construction Specifications Index (PG-18-1)

1. Design and Construction Procedures (PG-18-3)

1. VA Standard Details and CAD Standards (PG-18-4)

1. Equipment Guide List (PG-18-5)

1. Equipment Inspection Manual (Program Guide 7610.2)

1. Equipment Reference Manual (PG-18-6)

1. Space Planning Criteria (PG-18-9)

1. Design Manuals (by discipline) (PG-18-10)

1. Design Guides (graphical, by function) (PG-18-12)

1. Barrier Free Design Guide (PG-18-13)

1. Room Finishes, Door and Hardware Schedules (PG-18-14)

1. Minimum Requirements for A/E Submissions (PG-18-15)

1. Environmental Planning Guidance (PG-18-17)

1. HVAC Design Manual for Hospitals Amendment B

1. Lighting Study

1. Design Alerts

1. Quality Alerts

1. VA Signage Design Guide

1. Fire Protection Design Manual – Latest Edition

1. Cost Estimating

1. Physical Security Design Manuals for VA Facilities – Mission Critical Facilities (VA Handbook 0730)

1. Information Security Handbook VA 6500

1. Sustainable Design and Energy Reduction Manual (First Draft)

0. TIL - Master Construction Specifications: http://www.cfm.va.gov/til/spec.asp

0. Department of Veterans Affair Utilities Design Manual.

6. Office of Construction & Facilities Management: http://www.cfm.va.gov/index.asp

1. VA Office of Facilities Management citations of the AIA design standards found on the world wide web at http://cfm.va.gov.TIL/

1. VA Office of Health and Safety (OHS): http://www1.va.gov/vasafety/

1. Construction Infection Control Risk Assessment Memorandum

6. Other design and construction standards and publications that shall be applied to this work includes, but are not limited to:

2. American Society of Heating, Refrigerating and Air-Conditioning Engineers Manual (ASHRAE)

2. National Fire Protection Association (NFPA) Codes & Standards - www.nfpa.org

2. OSHA Rules and Regulations

2. International Building Code (ICC) latest edition

2. Life Safety Code (NFPA 101) latest edition

2. The Joint Commission (TJC) Accreditation manual (latest edition)

6. Applicable sections of the VA Master Construction Specifications will be prepared by the Architect/Engineer, including all the necessary adaptations.

6. Particular attention is called to CD4, Symbol Identification of Contract Drawings.

6. Equipment symbols shall be in accordance with PG-18-6, Equipment Reference Manual (previously List of Equipment Symbols, H-08-6).

6. Standard Drawing Details, in accordance with PG-18-4, shall be utilized to the greatest extent practicable.

6. Cost estimates shall be developed in strict conformance with VA’s Manual for Preparation of Cost Estimates & Related Documents for VA Facilities (March 8, 2011). http://www.cfm.va.gov/til/dManual/dmCost.pdf

6. Guidelines for Design and Construction of Health Care Facilities, Latest Edition, published by The Facilities Guidelines Institute (FGI). http://www.fgiguidelines.org/

6. Physical Security Standard, compliance with Medical Center Policy 138-3 and VHA Handbook 0730/2 dated May 27, 2010 “Space Key Control”.

6. Department of Veteran Affairs Personnel:

10. Engineering Facilities Management (FMS),

0. Primary:

0. COR Name: Dimos Triantafillu

0. COR Email: Dimos.Triantafillu@va.gov

0. Secondary:

1. COR Name: Ricardo Velez-Ramirez

1. COR Email: Ricardo.VelezRamirez@va.gov

10. Contracting Officer – Tiffany Garfield

1. Contracting Officer Email: tiffany.garfield@va.gov

1. Design and Document requirements:

7. Design Requirements - Compliance with codes and standards.

0. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials. See “Resources” above.

0. See “Approved Construction documents”, below, for required inclusion of design review comments.

0. In the design of new building and alteration work under this contract, the Design-Build Team A/E shall consider all requirements (other than procedural requirements) of:

2. Zoning laws:

2. Environmental and erosion control regulations; and

2. Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also, similar laws, of the State and local political division, which would apply to the building if it, were not to be constructed or altered by the U.S. Government. The Design-Build Team A/E shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The Design-Build Team A/E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

0. The design-build team A/E shall provide prompt, written notification to the contracting officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering or increasing the scope of the contract shall be undertaken prior to receipt of written approval from the contracting officer.

0. No action may be brought against the VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, including A/E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

0. The Design-Build Team A/E shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

7. Design Review Meetings:

1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

1. Participants will include VA Staff and Design-Build Team A/E members as appropriate for the specific package to be reviewed and others. The Design-Build Team A/E members will each allow for (1) full day for each package design review meeting. Design-Build Team A/E management shall be present at each review meeting.

1. The DB team shall allow a minimum of fourteen (14) calendar days for each review cycle. A cycle includes:

1. Coordination of the review meeting schedules will be the responsibility of the VA Project Manager/COR (for the VA) and the Design-Build Team A/E Project Manager (for the Design-Build Team A/E). See Quality Assurance/Quality Control.

7. Design Review Submissions:

2. The Design-Build Team A/E shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes.

2. The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction.

2. All submission packages will be reviewed at the Schematic Drawings (35%), Design Development (65%), Construction Documents (90%), and Final Documents (100%) completion stages. The (100%) review submission packages will incorporate the final review comments from the (90%) review. If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the DB Team. The (100%) set of drawings will be the final set of drawings that will be used for construction and stamped by engineer and architect of record.

2. Each review submission package shall include 3 hard copy sets (2 Full Size & 1 Half Size) and 1 PDF sets on CD-ROM.