36C24818R0461-003.docx

11-01-15

SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN BUILD

replace remaining windows on medical center campus 546-18-105 Miami VAMC 1201 NW 16 Street Miami Fl, 33125

This project will address the replacement of all the existing (205 approx.) windows and including some doors with hurricane windows and doors at Buildings #1 and #7 and to complete the project within the period of performance of 485 calendar days from notice to proceed.

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1 Atch – SOW for Project 546-18-105

VA Medical Center 1201 NW 16th Street Miami, FL 33125

STATEMENT OF WORK (SOW)

FOR DESIGN-BUILD SERVICES

DESIGN-BUILD

Project Title: Replace Remaining Hurricane Windows OOC Project Number: 546-18-105

I. GENERAL INFORMATION

Work is to be performed for the Veterans Health Administration at the Medical Center in Miami, Florida. Work address is 1201 N.W. 16th Street, Miami, Florida 33125. Normal work hours are between 7:00 AM and 3:30 PM, Monday thru Friday with the exception of federal holidays.

This project will replace the remaining windows/doors of the original 30+ year old windows of Buildings #7. This phase will continue with the window replacement from phase 1, 2 3, 4, 5 and 6; ensuring the new windows/doors comply with nationally approved building code for hurricane windows and as used in Phases I thru VI. The windows shall be designed to meet the 150 mile per hour wind criteria established by industry standards.

This project will address the replacement of approximate 205 existing windows and including some doors with hurricane windows and doors at Buildings #1 and #7 and will provide a design for replacing these windows.

The Contractor will need to provide a cost proposal based on the Scope of Work that follows.

II. SCOPE OF WORK

1. General Requirements:

Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of the project described below and other specific tasks as further defined by this SOW. Both design and construction services are parts of this project. The contractor will hire a Certified Independent Third-Party Safety Professional (CITP) for the review of the design documents for compliance with national and local codes, standards, federal and state regulations. The CITP review will be documented by stamped/ sealed drawings by a registered professional engineer from the state of Florida.

2. Project Requirements:

The scope of work of this project consists of design-build services necessary for design and construction of the project. This project will address, but will not be limited to, the following items:

III. DESIGN AND DOCUMENT REQUIREMENTS

1. Design Requirements - Compliance with codes and standards.

a) Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials

b) In the design of new building and alteration work under this contract, the DB team shall consider FBC, DERM and Federal Regulation requirements as well as VA TIL specs requirements. http://www.cfm.va.gov/TIL/:

c) THE DB TEAM SHALL PROVIDE PROMPT, WRITTEN NOTIFICATION TO THE CONTRACTING OFFICER CONCERNING CONFLICTS WITH, OR RECOMMENDED DEVIATIONS FROM CODES, LAWS, REGULATIONS, STANDARDS, AND OPINIONS OF REVIEW OFFICIALS AS DESCRIBED ABOVE. NO WORK ALTERING OR INCREASING THE SCOPE OF THIS CONTRACT SHALL BE UNDERTAKEN PRIOR TO RECEIPT OF WRITTEN APPROVAL FROM THE CONTRACTING OFFICER.

d) The DB contractor AE team shall be responsible for performing all necessary inspections, site survey visits as required to successfully complete the scope of this project.

e) The VA has a limited amount of documentation on existing construction and remodeling work at this facility. This documentation is available to the DB contractor in its original format for their use on this project. The VA assumes no liability for any of the documentation provided to the DB contractor on this project; the DB contractor assumes all liability and risk in using and relying on this information in the preparation of the RFP, development of the construction design and execution of the construction work. The DB contractors AE Team shall field verify VA furnished drawings to insure A&E design is accurate. It is the DB Contractor A&E Team’s responsibility to determine existing conditions and to base the design on this information.

f) The DB A/E shall design this project with 20% deducts alternates included. The DB A/E must provide a minimum of 20% of the project design as deduct bid alternates and should be included in the specification section 01 00 00.

2. Design Review Meetings:

a) A review meeting to resolve design issues, if necessary will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

b) Participants will include VA Staff and DB team members as appropriate for the specific package to be reviewed and others.

3. Design Review Submissions:

a) The Design-Build Team A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes.

b) All submission packages will be reviewed at (50%) and (100%) completion stages. Each subsequent review submission packages will incorporate the previous review comments. If any package is not complete for the required stage a post review may be required the cost of which will be at the expense of the DB Team. The (100%) set of drawings will be the final set of drawings that will be used for construction and stamped by engineer and architect of record.

c) The project design phase will consist of 120 days.

(1) From the Notice to Proceed, DB contractor shall submit 50% drawings within 50 calendar days. The VA will have 10 calendar days to review the drawings and return them to the DB contractor.

(2) DB contractor shall submit 100% drawings which incorporates the VA comments from the 50% submission within 50 calendar days. The VA will have 10 calendar days to review the drawings and return them to the DB contractor. The DB contractor then will submit a final set of drawings for construction within 10 calendar days.

d) Each review submission package shall include 3 hard copy sets and 3 CAD sets on CD-ROM. The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages shall be send to the Contracting Officer.

e) Upon Contractor review of the VA Technical Information Library (TIL) Specifications and Design Guidelines associated with the Project Scope of Work, the Contractor shall be responsible to prepare and submit for Government review and acceptance a full set of specifications (3 hard copies, 3 electronic), specific to the project, from the Master Specifications located in the TIL. The Specifications shall be contractor modified to include VA Guidelines and Code requirements consistent with NFPA, IBC, FBC, FGI Guidelines for Design and Construction of Health Care Facilities, 2010 edition.

f) In addition to the Project Specific Specifications, the Contractor shall submit a binder of product cut sheets, MSDSs, and all required Contract submittals.

g) A review cycle consists of:

(1) The VA’s receipt of the design review submission package.

(2) The review meeting, if necessary.

(3) DB teams receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

h) Coordination of the review meeting schedules will be the responsibility of the VA Project Manager/COR (for the VA) and the DB Team Project Manager (for the DB Team).

i) Contractor will be responsible to submit as-build CAD drawings at the end of the project reflecting the new floor layout changes to the VA Engineering office as part of the close out documents.

4. Electronic Media:

a) Design review submission drawings and final Construction Document submission drawings will be executed in electronic format AutoCAD version 2016 or backwards compatible format.

b) Design review submission specifications, final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic format Microsoft Word

c) The specifications included shall be available to the DB team in electronic format in Microsoft Word, for use in preparing the construction specifications.

d) The construction record drawings shall be completed in at least AutoCAD version 2016 and backward compatible format. Designer/contractor will submit an AutoCAD copy (as build drawings) after the completion of the project and before close out to the VA for engineering records and update tracking purposes.

e) Construction shop drawings are not required to be completed in AutoCAD.

5. Professional Licensing:

a) The DB A/E who prepares the construction documents shall be a professional architect and /or engineer licensed in the state in which the design work is completed.

b) The professional seal indicating such license by the state shall appear on the final construction documents. The architect / engineer whose seal is shown will be known as the Architect / engineer of Record. The DB A/E shall certify compliance with the VA RFP and all applicable codes.

6. Approved Construction Documents:

a) The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the 100% review cycle for the final package to be submitted by the DB team. The VA will have 15 days to take approval action.

b) The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

c) The final construction documents submission package will incorporate all VA supplied comments from the earlier submission package reviews and will comply with the VA requirements.

d) If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the DB Team.

e) Certification: At the final review the A&E will present the completed AutoCAD produced drawings; three (3) Full Size copies which shall include a signature block that will bear the professional registration stamp of the registered professional architect and/or engineers responsible for the design. An architect’s stamp (seal) must be applied to architectural drawings and an engineer’s stamp to engineering drawings. In addition to the seals of the applicable Registered Professional Engineers, Certified Independent Third-Party Safety Professional of Professional Credential (CITP) and the Fire Protection Engineer in Charge of the final design revision are required as indicated below. Also a certification letter signed and stamped by the CITP indicating that the design is in compliance with the latest codes and regulations shall be included with this submission. The Final design package will not be accepted without the CITP Review certification letter.

Certified Independent Third- Party Design Reviews (CITP)

A. The design Architect/ Engineering (A&E) will hire a Certified Independent Third-Party (CITP) Safety Professional or Professional Credential to provide the necessary design reviews for compliance with national and local codes, standards, and federal and state regulations included but not limited to:

1. Requirement for acquiring and incorporating a Certified Independent Third-Party (CITP) Safety Professional or Professional Credential review of design documents

VA must comply with national and local codes, standards and regulatory requirements in order to comply with Public Law 100-678, Public Buildings Amendment Act of 1988 and Public Law 102-522, Federal Fire Safety Act of 1992. Like other federal agencies with real property and construction authority, VA acts as its own building and code enforcing official or as the “Authority Having Jurisdiction” (AHJ) for meeting code requirements. As such, the VA has overall responsibility of ensuring compliance with codes.

The design A&E will hire a CITP consultant(s) as necessary for the review of design documents for compliance with applicable national and local codes, standards, federal and state regulations. The Design A&E will take into consideration and incorporate all third-party consultant comments/recommendations into the design documents prior to advertising for a construction contract award.

2. Certified Independent Third-Party Professional or Professional Credential Review and Approval

Project plans must have a signature block or a letter on third-party Company’s letterhead, a third party certified safety professional or professional credentials as applicable to the nature of review certifying and verifying the plans and specifications have been reviewed for compliance with applicable codes, standards and regulatory requirements. At the time of review, the CITP should identify all corrections necessary for the A&E to bring the design into compliance. The A&E is required to incorporate and make necessary corrections to the design to bring the design into compliance prior to the final design documents being issued for a construction contract award.

7. Construction Drawing Preparation:

Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team. The construction drawings shall include a coordinated set of the following (if applicable to the project).

a) Structural drawings including framing plans, schedules, and details including general notes and all calculations.

b) Architectural drawings including floor plans, elevations, wall sections, reflected ceiling plans, and other details.

c) Fire protection including general notes calculations and all related calculations.

d) Control drawings providing sequence of operation for all equipment.

e) Electrical drawings including site demolition plans, site, floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details

f) Asbestos abatement drawings including site demolition plans and floor plans indicating asbestos abatement method.

8. Construction Specifications:

Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA requirements. The specification submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

2. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA documents; and

3. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the project’s requirements.

9. VA Master Specifications Sections related to the project:

Primary Engineering and Technical Disciplines: Division 01, Division 02 Existing Conditions, Division 03 Concrete, Division 05 Metals, Division 07 Thermal and Moisture Protection, Division 08 Windows and Doors, Division 09 Finishes, Division 10 Specialties, Division 14 Conveying Equipment, Division 21 Fire suppression, Division 22 Plumbing, Division 26 Electrical, Division 27 Communication, Division 28 Electronic Safety and Security, Division 31 Earthwork.

IV. CONSTRUCTION REQUIREMENTS

1. Develop a plan detailing project specific fire-safety measures.

2. Develop a plan detailing project specific interim life safety measures for all phases of constructions.

3. Maintain site and building access free and unobstructed to facility emergency services.

4. Separate temporary facilities from existing buildings and new construction by appropriate distances.

5. All temporary construction partitions must meet fire-safety requirements.

6. Temporary heating and electrical installations must comply with OSHA 1926, NFPA 241 and NFPA 70.

7. Means of egress shall not be blocked.

8. Egress routes for construction workers must be maintained free and unobstructed.

9. Contractor furnished fire extinguishers must be provided and maintained in construction areas and in temporary storage areas.

10. Flammable and combustible liquids must be stored, disposed and used in accordance with OSHA 1926, NFPA 241 and NFPA 30.

11. All Hazardous materials shall be disposed of in accordance to VA TILT Specs Requirements.

12. DB Contractor shall be responsible for compliance with DERM requirements.

13. Existing fire protection must not be impaired. Provide fire watch for impairments more than four (4) hours in a 24 hour period.

14. Prevent accidental smoke detector operation.

15. Perform Hot Work in accordance with NFPA 241 and NFPA 51B.

16. Maintain all construction permits visible and updated as required by the MVAMC Safety Office and Infection Control Department.

17. Prohibit smoking in and adjacent to construction areas.

18. Dispose of waste and debris from buildings DAILY.

19. Follow all additional requirements as specified in the MVAMC Construction Policy.

V. SCHEDULING, PHASING AND WORKING HOURS

1. All work in areas involved shall be scheduled with the VA Engineering COTR. Work shall be scheduled for proper execution to completion of this contract.

2. Hours of Work: The contractor will perform work from 7:00 am – 3:30 pm Monday thru Friday. No work shall be performed during U.S. Federal Holidays.

3. All shutdowns involving temporary impairment of utilities shall be requested in writing to the MVAMC COTR two (2) weeks in advance. The following list addresses the kind of shutdowns or service interruptions that shall require advanced notice:

a) Electrical Systems shutdown including Normal or emergency Power.

b) Chill Water Shutdowns: HVAC, Chillers and Boiler/ Steam Generation.

c) Fire Suppression Systems: Sprinkler shutdowns lasting over four (4) hours require notification and concurrence from the VISN Safety office. Fire Alarm work shall be conducted by Simplex.

4. Parking.

5. Cranes: Prior to crane arriving on site contractor shall submit: Crane maintenance logs, crane operator’s license, drawings showing crane’s operational and exclusion zone. All documents shall be revised and approved by the MVAMC Safety Office prior to scheduling the work.

VI. PROJECT DURATION

1. Project’s design and construction MUST be completed in no more than 485 days from Notice to Proceed.

2. Contractor shall submit a Critical Path Method (CPM) schedule for BOTH Designs phase and Construction phase with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

VII. QUALIFICATIONS

1. All subcontractors shall be State of Florida Certified Contractors in their field of expertise. Additionally, as specified above, the DB contractor AE shall be licensed in the State of Florida.

2. The contractor and all contractor employees must have taken the OSHA Certified 30/ 10-hour construction safety course and show documented proof. The contractor shall designate a “competent person” in accordance with 29 CFR 1926. 32(f) which states, “One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous or dangerous to employees and who has authorization to take prompt corrective measures to eliminate them”. The contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards or other exposure to illness or injury.

3. Additionally, the contractor shall comply with the following requirements:

a. Develop a plan detailing project specific fire-safety measures.

b. Maintain site and building access free and unobstructed to facility emergency services.

c. Separate temporary facilities from existing buildings and new construction by appropriate distances.

d. All temporary construction partitions must meet fire-safety requirements.

e. Temporary heating and electrical installations must comply with OSHA 1926, NFPA 241 and NFPA 70.

f. Means of egress shall not be blocked.

g. Egress routes for construction workers must be maintained free and unobstructed.

h. Contractor furnished fire extinguishers must be provided and maintained in construction areas and in temporary storage areas.

i. Flammable and combustible liquids must be stored, disposed and used in accordance with OSHA 1926, NFPA 241 and NFPA 30.

j. Existing fire protection must not be impaired. Provide fire watch for impairments more than four (4) hours in a 24-hour period.

k. Prevent accidental smoke detector operation.

l. Perform Hot Work in accordance with NFPA 241 and NFPA 51B.

m. Maintain all construction permits visible and updated as required by the MVAMC Safety Office and Infection Control Department.

n. Prohibit smoking in and adjacent to construction areas.

o. Dispose of waste and debris from buildings DAILY.

p. Follow all additional requirements as specified in the MVAMC Construction Policy.

VIII. QUALITY ASSURANCE / QUALITY CONTROL

1. To reduce design errors and omissions, the DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

IX. GOVERNMENT FURNISHED INFORMATION

All available record drawings will be provided upon request to the DB Contractor. They should not however, be considered “as-built”. These drawing files are provided without warranty or obligation as to the accuracy or information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the Computer Aided Design and Drafting (CADD) drawing files.

X. RESOURCES

All designs shall comply with applicable sections of VA standards and publications, and all references therein. Ensure that construction documents comply with the latest edition of these VA construction and design standards. VA standards can be found on the World Wide Web at http://www.cfm.va.gov/TIL/. VA publications and standards shall include but shall not be limited to:

a) Office of Construction & Facilities Management Site Map:

http://www.cfm.va.gov/sitemap.asp

b) The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/

c) TIL - Master Construction Specifications: http://www.cfm.va.gov/til/spec.asp

d) Office of Construction & Facilities Management: http://www.cfm.va.gov/index.asp

e) VA Office of Facilities Management citations of the AIA design standards found on the world wide web at http://cfm.va.gov.TIL/

f) Other design and construction standards and publications that shall be applied to this work includes, but are not limited to:

(1) National Fire Protection Association (NFPA) Codes & Standards - www.nfpa.org

(2) OSHA Rules and Regulations

(3) Florida Building Code (FBC) latest edition

(4) Life Safety Code (NFPA 101) latest edition

(5) The Joint Commission (TJC) Accreditation manual (latest edition)

g) Applicable sections of the VA Master Construction Specifications will be prepared by the Architect/Engineer, including all the necessary adaptations.

h) Cost estimates shall be developed in strict conformance with VA’s Manual for Preparation of Cost Estimates & Related Documents for VA Facilities (March 8, 2011). http://www.cfm.va.gov/til/dManual/dmCost.pdf

i) Guidelines for Design and Construction of Health Care Facilities, Latest Edition, published by The Facilities Guidelines Institute (FGI). http://www.fgiguidelines.org/

j) Other resources:

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