36C24818R0358-001.docx

THIS IS A SOURCES SOUGHT NOTICE AND REQUEST FOR STANDARD FORM (SF) 330s ARCHITECT-ENGINEER (AE) QUALIFICATION PACKAGES ONLY. THIS IS NOT A REQUEST FOR PROPOSALS.

This request is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) Set Aside.

All information needed to submit SF330 Documents is contained herein. No solicitation package, technical information, or bidder/plan holder list will be issued.

Federal Acquisition Regulations (FAR) 36.6 (Brooks Act) Selection Procedures Apply. The AE Sources listed herein is being procured in accordance with Brooks Act (Public Law 92-582) as implemented in FAR 36.6 and VAAR 836.6. All submissions will be evaluated in accordance with (IAW) the evaluation criteria identified in paragraph 3 (three) Selection Criteria. Firms deemed to be the most highly qualified, after initial source selection, will be chosen for interviews. Firms will be selected based on demonstrated competence and qualifications for the required work as submitted. Firms that design or prepare specifications in conjunction with this contract are prohibited from participating on any future construction contracts based on those documents.

For a SDVOSB to be considered as a prospective contractor, the firm must be verified and registered in the Department of Veteran Affairs (VA) Office of Small & Disadvantaged Business Utilization (OSDBU) Vendor Information Pages (VIP) VETBIZ (www.vip.vetbiz.gov) and registered in the System for Award Management (SAM) database (www.sam.gov) at time of submission of their SF330s. Failure of a prospective SDVOSB to be verified by the Center for Veterans Enterprise (CVE) at the time the SF330 is submitted shall result in elimination from consideration. All Joint Ventures (JV) must be CVE verified at time of submission and submit agreements that comply with 13CFR 125.15 prior to contract award.

In order to assure compliance with FAR Clauses 52.219-27 Notice of Service Disabled Veteran Owned Small Business Set-Aside, 52.219-14(b)(1) Limitations on Subcontracting and VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran Owned Small Business Set-Aside, all firms submitting a SF330 for this Source Sought Notice are required to indicate what percentage of the cost of contract performance are to be expended on the concerns employees and in which discipline(s) and percentage of cost of contract percentage to be expended (and in what disciplines) by any other consultant/subcontracted or otherwise used small or large business entity(s). Any consultant, subcontractor, or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), small, large, etc.). Failure to provide this information will deem the firm’s SF 330 submittal as nonresponsive and preclude further evaluation process.

The North American Industrial Classification System (NAICS) for this procurement is 541310 Architectural Services and the annual small business size standard is $7.5M. The future project’s construction estimate is between $5,000,000 and $10,000,000.

The anticipated award date of the construction phase of the project is unknown. The anticipated award date of the proposed A/E contract for design is on or before Jun 20, 2018.

POINT OF CONTACT: Rachel Reed, Contracting Officer, Rachel.reed@va.gov.

PROJECT OVERVIEW

A. This work will include but not be limited to:

1. Provide services to complete demolition of all architectural barriers, insulation, equipment, flooring, finishes, and utilities (HVAC, Water, Sewer, Electrical, Data, Medical Gases (Air, Oxygen and Vacuum)) to the exterior walls of Building 100 Ward 4D and interstitial deck above which is not to exceed 17,000 GSF on the inpatient floor.

i. Seal all exterior walls, install vapor barrier and insulate to VA design requirements within the construction area and interstitial space above that serves Ward 4D.

ii. The architectural design and equipment layout will be like recent Building 100 Ward Renovations on 3D, 5D, and 4A (design documents will be provided upon award). Changes in the design will be decided by an interdisciplinary Integrated Project Team (IPT) that will provide input on the efficiency and design of recent renovations.

iii. Building 100 Ward 4D design will consist of 20 Private/Semi-private Inpatient Bedrooms which include

a. 15 Private Patient Rooms with Private Restrooms

b. 1 Private Bariatric Room and Private Bariatric Restrooms set to meet 1000 lb capacity with patient lifts and in room fixtures.

c. 4 Semi-private patient rooms with bathrooms for surge capabilities.

d. Infrastructure in place for telemetry monitoring of patients.

e. Infrastructure in place for electronic med boxes outside of patient rooms.

f. 4 Rooms will have water lines and drains bedside for portable hemodialysis.

g. Headwalls will be included as part of design and construction of the unit.

2. Commissioning will be required as part of this project and shall be incorporated into the design, construction documents, and construction period services of this project.

3. ACM is suspected to exist in the mastic of the VCT floor tile. Lead (Pb), mold, or other industrial hazards may exist in other parts of these areas or systems. The A/E shall have all parts of the systems and accessories being affected by this design and construction tested for hazardous materials. If it is determined there are hazardous materials present, abatement plans and monitoring shall be incorporated into the design and construction documents of this project to mitigate hazardous material.

1. A/E FIRM SELECTION

Firms responding to this announcement by submitting a qualifying SF 330, before closing date and time will be considered for initial selection evaluation. Following initial evaluation of SF 330s received firms that are considered the mostly highly qualified to provide the type of services required; will be selected for interviews/discussions/negotiations. Selected firms will be notified by telephone or email of selection and provided further instructions. Selection and evaluation of firms shall be made based on SF 330 submissions and direct responses to the selection criteria identified herein. Failure to address all selection criteria will result in a decreased rating. SF 330s will be evaluated to determine the most highly qualified firm based on the criteria responses. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and Contracting Officer (CO) knowledge of current project performance. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified. All projects identified on the SF 330 must be completed by the office/branch/individual team member performing the work under this contract.

2. SELECTION CRITERIA:

Selection will be based on the following criteria which are provided in descending order of importance

a. Professional qualifications necessary for satisfactory performance of required performance of required services. The firm, and A/E on staff, representing the project and signing/stamping drawings in each discipline must be licensed to practice in the State of Florida under Florida State Law requirements. Provide Professional License numbers and or proof of License. Provide a balanced licensed workforce to include, but not limited to, the following disciplines.

1) Project Management.

2) Safety and Fire Protection Engineer (SFPE) as Certified Independent Third Party (CITP).

3) Architectural/Structural

4) Mechanical

5) Electrical

6) Civil

7) Environmental

b. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials, production of Life Safety/Fire Protection plans, production of quality designs as evidenced by a Quality Control Program, large scale patient ward renovation services projects in a Healthcare, Business, Warehouse, Logistics and/or VA Hospital environment, phasing, cost estimating effectiveness, i.e., on-time/within budget, and compliance with established VA Construction Program Requirements located at http://www.cfm.va.gov/til/spec.asp.

c. Specific experience and qualifications of personnel proposal for assignment to the project and their record of working together as a team. The selected A/E should have previous experience in the design of patient ward renovation design services within healthcare facilities and provide documentation of a least two (2) design projects of this nature with references, names and phone numbers.

d. Capacity to accomplish work in the required time. Firms must address and demonstrate capacity to execute this project, to include the capacity of key personnel available and dedicated to complete the project, within mandated schedules.

e. Past Performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Past Performance will be based on CPARS/ACASS ratings and other data presented by the offeror or as determined by the Government. The evaluation of this factor will be based on past performance from the previous five (5) years.

f. Location in general geographical area of the project and Knowledge of the locality of the project; (It is expected that your SF 330 submittal will show your knowledge of the locality project). SDVOSB firms desiring consideration must have a working office (corporate HQ/branch office) located within 250 miles from the VA Medical Center, Bay Pines, FL. (Determination of mileage eligibility will be based on www.mapquest.com).

g. Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness (Awards, Outstanding Merits, Recommendations).

h. Record of significant claims against the firm because of improper or incomplete architectural and engineering services.

3. SUBMISSION CRITERIA/REQUIREMENTS

Interested firms having the capability to perform this work must submit:

ONE (1) ELECTRONIC SF 330, including Parts I and II, and attachments (if any) electronically to rachel.reed@va.gov no later than 3:00 PM, Eastern on MARCH 20, 2018.

All SF 330 submissions shall be clearly indicated in subject line, displaying the RFP number and project title (abbreviated and shortened is okay), Size limits of emails are limited to 5MB. If more than one email is sent, please number emails in Subject line as “1 of 2, 2 of 2” etc.

Example: SF 330 Submission, 36C24818R0358 – Renovate Ward 4D, Bldg. 100, at Bay Pines VAHCS, Bay Pines, FL. (1 of 1).

SF 330 submissions received after Mar 20, 2018 will not be considered and will be handled IAW FAR 15.208(b).

All SF 330 submissions must include the following information either on the SF 330 or by accompanying document:

a. Cage Code

b. Dun & Bradstreet Number

c. Tax ID Number

d. The Email address and Phone number of the Primary Point of Contact.

REQUESTS FOR INFORMATION (RFI) ON THIS SOURCES SOUGHT NOTICE: All RFIs shall be submitted to rachel.reed@va.gov. Phone inquiries will not be accepted. RFI’s must be received no later than Mar 1, 2018.

The firm and/or principals representing the project must be licensed in the State of Florida IAW State law and must meet all licensing requirements to sign and seal drawings.

Examples of information resources are:

· http://www.myfloridalicense.com/dppr/pro/division/servicesthatrequirealicense_architect.html

· Florida Professional Engineering Certificate of Authorization

· http://www.fbpe.org/licensure/application-process/certificate-of-authorization-ca

· NCARB rules for all States and PR/VI on architectural licensing

By responding to the Notice, you are acknowledging that your company meets the status requirements as a SDVOSB concern, as established by 38 CFR Part 74.