36C24818R0023-00001000.docx

Amendment 00001

RFP 36C24818R0023

Ambulance Service for Orlando Veterans Affairs Facilities Amendment 00001

RFP 36C24818R0023

Ambulance Service for Orlando Veterans Affairs Facilities

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 00001 04-04-2018 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 13800 Veterans Way Lakemont Bldg., Room 210 Orlando FL 32827 36C248

NCO 8

Orlando Services Team 13800 Veterans Way Lakemont Bldg., Room 210 Orlando FL 32827 To all Offerors/Bidders

36C24818R0023 03-15-2018

X X X 11:00 am

EST

on 04-20-2018 The purpose of this amendment is to provide responses to questions; and, A. Revise SECTION B.4. SCHEDULE OF SERVICES AND PRICING by adding Sub-CLINs (SCLINs) which lists mileage by County and Wait time by County. See continuation pages for details.

B. Provides changes to SECTION B.5 PERFORMANCE WORK STATEMENT (PWS). See continuation pages for details.

C. Incorporate into Section D - CONTRACT DOCUMENTS, EXHIBITS, ATTACHMENTS: Attachment 7 Pricing Spreadsheet. See continuation pages for details.

D. Provide changes to SECTION E - SOLICITATION PROVISIONS. See continuation pages for details.

E.

The d ue date and time of offers is extended from 04-13-2018, at 11:00 am (EST) to 04- -2018, at 11:00 am (EST)

Ferdinand Rodriguez Contracting Officer

CONTINUATION PAGE

QUESTIONS & ANSWERS

Q1: Who currently holds the ambulance contract?

A1: Falck Southeast II Corp d/b/a American Ambulance.

Q2: How many total trips (ALS and BLS) did the contractor run in 2016?

A2: 2115 one-way trips, mainly in Orange County servicing the Lake Nona and Lake Baldwin campuses.

Q3: How many total trips (ALS and BLS) did the contractor run in 2017?

A3: 1411 one-way trips, mainly in Orange County servicing the Lake Nona and Lake Baldwin campuses.

Q4: Our previous contracts with the VA have requested EACH as quantity. On your pricing schedule it says orders. Is one order equal to one ambulance trip on way?

A4: Yes. ‘ORDERS’ = ‘one-way loaded ambulance trip’.

Q5: Is the mileage for loaded miles?

A5: Yes. Mileage is for loaded (patients onboard) trips.

Q6: Is there an estimate as to how many of the trips are out of town trips and what is the farthest out of town trip you estimate?

A6: No. Out of town trips are not be included in this contract. The VA will acquire out of town trip by a means other than this contract, as needed.

Q7: In the counties of Volusia, Brevard and Lake there are no COPCN’s issued to private ambulance providers. Ordinarily, local county ordinance would prohibit an ambulance provider from transporting a patient from pick up location to destination in the same county without a COPCN unless the ambulance was operated by the federal government. Is it the position of the VA that any selected private provider in these counties would be blanketed by the same exception provision based on the contractual relationship with the VA Medical Center?

A7: The Department of Veterans Affairs (VA) is not mandated by State, County, City, or Local ordinances nor can the VA enforce local requirements. Therefore, it is the contractor’s responsibility, not the Government, to coordinate/negotiate with municipalities regarding ALS/BLS Transportation within these areas. Furthermore, the VA is removing the requirement for offerors to provide a valid COPCN for each county in which the contractor is proposing to provide services in. Instead, offers shall be required to provide an ALS/BLS license, issued by the State of Florida (any county), as evidence of the offeror’s ability to operate as both an ALS and BLS service provider in Florida.

Q8: Regarding CLIN 0019 Mileage costs for each contract period, does the VA prefer bidders to use the mileage quantity provided by the VA for their pricing exhibits regardless if the bidder is not going to bid on all County Service Areas? Using the mileage quantity provided would inflate the total mileage costs for bidders not bidding on all County Service areas. If the VA prefer bidders to use mileage quantities only for Counties which they are bidding on, we would need the VA to break out CLIN 0019 by County for each contract period.

Q8: In Section B.4 SCHEDULE OF SERVICES AND PRICING, the CLIN structure to submit pricing for Mileage and for Wait time is revised. Sub-CLINs shall detail the estimated quantities by County for Mileage and for Wait Time. Offerors may submit pricing by County, as required. The revised SCHEDULE OF SERVICES AND PRICING (Revised 04-02-2018) is attached to this amendment.

Q9: Is there a way to provide pricing electronically?

A9: Yes. The VA is incorporating Attachment 7 – Pricing Spreadsheet to provide a uniform means for offerors to submit pricing electronically. All offerors shall submit pricing electronically using the Pricing Spreadsheet (Attachment 7). A copy of Attachment 7 – Pricing Spreadsheet is attached to this amendment and shall be completed by the offeror and included with the offeror’s proposal.

CHANGES TO:

· SECTION B.5 PERFORMANCE WORK STATEMENT (PWS), Paragraph (4)(B) is changed from:

“Patients may be transported to or from any designated location in which the contractor holds a Certificate of Public Convenience Necessity (COPCN) or Mutual Air Agreement within the state of Florida, to include county to county transports and within county transports. All transports shall be between VA facilities or between the VA facility and a facility that provides care under VA auspices (i.e. Contract Nursing Home, Community Outpatient Clinics, local hospital) and/or between the home of the beneficiary receiving travel services and the VA facility. The VA staff shall specify the points of origin and the destination of every trip.”; to now read:

“Patients may be transported to or from any designated location within the state of Florida, to include county to county transports and within county transports. All transports shall be between VA facilities or between the VA facility and a facility that provides care under VA auspices (i.e. Contract Nursing Home, Community Outpatient Clinics, local hospital) and/or between the home of the beneficiary receiving travel services and the VA facility. The VA staff shall specify the points of origin and the destination of every trip.”

· SECTION E.2 General Instructions to Offerors, paragraph (4)(a)(iv) is changed from:

“CERTIFICATES / LICENSES - Offerors shall submit a valid copy of their Certificate of Public Convenience and Necessity (COPCN) for each county they are seeking an award. Reference the detailed requirements listed in Section E.13 EVALUATION – COMMERCIAL ITEMS.”; to now read:

“CERTIFICATES / LICENSES - Offerors shall submit a valid copy of an ALS/BLS license, issued by the State of Florida (for services in any county in Florida), as evidence of the offeror’s ability to operate as both an ALS and BLS service provider in Florida. Reference the detailed requirements listed in Section E.13 EVALUATION – COMMERCIAL ITEMS.”

· SECTION E.13 ADDENDUM to FAR 52.212-2 EVALUATION - COMMERCIAL ITEMS, paragraph (1)(a) Technical Factor 4 – Certificates / Licenses is changed from:

TECHNICAL FACTOR 4 – CERTIFICATES / LICENSES

i. Offeror shall provide evidence of all valid COPCN and/or Mutual Aid Agreements and ALS Service Licenses. Evidence may be in the form of valid photo copies of licenses and/or certifications.

Proposals will be evaluated and rated using the following adjectival rating scheme:

to now read:

TECHNICAL FACTOR 4 – CERTIFICATES / LICENSES

i. Offeror shall provide a valid ALS/BLS licenses, issued by the State of Florida, as evidence of the offeror’s ability to operate as both an ALS and BLS service provider in Florida. Evidence may be in the form of valid photo copies of licenses.

Proposals will be evaluated and rated using the following adjectival rating scheme:

ATTACHMENTS:

· See attached document: B.4. SCHEDULE OF SERVICES AND PRICING (Revised 4-02-2018)

· See attached document: Attachment 7 - Pricing Spreadsheet.