36C24818Q9262-002.docx

COMBINED SYNOPSIS/SOLICITATION 36C24818Q9262

General Information

Contracting Office Address Network Contracting Office (NCO) 8 ATTN: Hector L. Lopez Burgos- Contract Officer Durrell Briskey - Contracting Officer Supervisor Administrative Building, Suite 4M440 10 Casia Street San Juan, PR 00921

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation for this action. Quotes are being requested, and a written solicitation will not be issued.

This solicitation is issued as a Request for Quote (RFQ). Submit written quotes on 36C24818Q9262. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-97, 2005-95 / 01-28-2018. This request for quote is issued JUN 19, 2018 and will end on JUN 29, 2018 at 09:00 AM EST and is SDVOSB/VOSB, SB set-aside.

The Network Contracting Office 8-SAO East intends to award a firm fixed priced contract to provide all labor, equipment and materials for Doors Operators and deliver at VA Caribbean Healthcare System, Casia St. #10, San Juan, PR. 00921 All the work will be in accordance with the Scope of Work below. This procurement is being conducted under Subpart 13.5 Simplified Procedures for Certain Commercial items. The intent is to award a firm fixed price contract.

The North American Industrial Classification System (NAICS) code for this procurement is 332127, 500 Employees. This procurement is Set-Aside for SDVOSB/VOSB, SB and all eligible offerors are encouraged to submit quotes. All offerors must be registered in System for Award Management (SAM) at http://www.sam.gov. and Caribbean Healthcare Systems at Hector.Lopez-Burgos@va.gov. to be considered for an award of a federal contract registered in the record must be complete and not missing elements such as representations and certifications.

Contractors interested in providing these services should submit their quotes via email to Hector.Lopez-Burgos@va.gov. Questions concerning this synopsis solicitation shall be addressed to Hector L. Lopez, Contract Officer, and emailed to Hector.Lopez-Burgos@va.gov All questions or inquires must be submitted no later than 09:00 am Eastern Standard Time on JUN 26, 2018. Email all questions to the Contract Officer above email address.

The Government will award a contract resulting from this RFQ to the responsible offeror whose quote is the lowest price technically acceptable (LPTA). Quotes are due by 09:00 A.M. Eastern Standard Time on JUN29, 2018 at 09:00AM. Quotes received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated. Quotes shall be submitted via email to Hector.Lopez-Burgos@va.gov

The following Contract Line Items (CLINS) identified in Attachment A are applicable to this requirement. For detailed service description please review the Scope of Work.

B. Schedule of Services Contractors shall quote prices for all of the following Contract Line Item Numbers:

Please refer to Attachment A.

C. SCOPE OF WORK

Title of project: Behavioral Furniture

Title of project:

Behavioral Furniture for the Acute Behavioral Health Inpatient Care Unit (ABHICU)

1. SUPPLIES AND ITEMS REQUESTED:

a. This package is to provide behavioral furniture to the project of the new Acute Behavioral Health Inpatient Care Unit (ABHICU) facility. This space will support mental health services for veterans. This procurement requests the necessary furniture for the new facility, considering the behavioral intensive care unit needs and requirements. The required furniture considers new seating space, patient beds, tables and patient room furniture. Those items are specified in this Statement of Work (SOW) and shall be equal or better, that will meet the government needs and the design intent of the new ABHICU facility. This furniture will be placed in the 2nd floor of the South Bed Tower Building located in the VA Caribbean Healthcare System in 10 Casia Street San Juan PR 00921-3201.

b. Furniture needed:

i. Chairs

ii. Beds

iii. Tables

iv. Patient room furniture

2. PURPOSE:

a. VA Caribbean Healthcare System (VACHS) is renovating the 2nd floor of the South Bed Tower Building located in the San Juan Puerto Rico to create the new ABHICU space. This new space requires behavioral safety elements that shall be complied based on the EPS Mental Health Guide. This package is to provide the furniture based on the behavioral requirements. The furniture design and requirements requested considers ADA laws, wheel chair accessibility, sustainability and ergonomic. These projects also look to improve the veteran experience as part of the evaluation of the mental health services.

b. Furniture has been selected and specified in compliance of the following:

i. ADA Law

ii. Infection Control

iii. Wheel chair accessibility

iv. Sustainability for Indoor Air Quality

v. Flame resistance

vi. Ergonomy

3. SQ. FOOTAGE: 6,500 sf approx.

4. ESTIMATED STAFFING:30

5. WORKLOAD: N/A

6. COMPLETION DATE: 45 days after PO is granted

7. INSTALLATION:

a. Installation: NOT required.

8. TECHNICAL EXPERT/POC:

a. Name: Emmanuel Ramírez, Supervisor Interior Designer

b. Email: emmanuel.ramirez-quinones@va.gov

c. Phone: (787) 641-7582 Ext. 25343

9. REQUIREMENTS - GENERAL:

a. Furniture bids shall include and comply in their proposal with the following:

i. Specification Bid and proposal form:

1. Any substitute or similar furniture shall be presented in written to the Interior Designer. Interior Designer shall provide in written notice the approval of the furniture.

2. Proposed furniture should be equal or better to the manufacturer specified in the basis of design enclosed and described on section b. Refer to the enclosed documentation and provide a breakdown for the furniture.

3. Finishes must remain as specified to maintain the integrity of the design in tent and the home like environment. Bidder shall provide an AutoCAD 2000 dimensioned drawings, images and/or 3D models (.skp 6 or .dwg 2000) with your bid to verify size is accurate. No alternates will be accepted or bids accepted without the required information above.

4. Finishes, physical samples and cut sheets for proposed furniture should be included with submission.

b. Furniture Specifications:

i. Furniture specs:

1. General

0. All furniture shall comply with Federal Fire Resistant policy. Certification must be provided.

0. Finishes shall be submitted to Interior Designer for approval prior order being processed or manufactured.

0. Furniture shall be made of specially formulated, high impact, fire-retardant polyethylene.

0. All corners of the furniture shall be rounded.

0. Sofas, lounge chairs and other furniture items required to be closed at their base and ballast option selected.

0. Each piece shall be designed to be attached to the floor or wall.

0. All materials shall be seamless and impervious to liquids. Non-absorbent.

0. Platform Beds

7. Slightly textured maintenance free surface allows for easy cleaning. Rotationally molded, ligature resistant, specially formulated, fire-retardant, high-impact polyethylene with ultraviolet light stabilizers (to reduce fading). Chemically resistant to blood, vinegar, urine, feces, salt solution and chlorine solution. Premium material is fully compounded for superior color, fire retardancy and quality assurance. Unit is filled with rigid polyurethane foam for increased durability and sound absorption. Made in the U.S.A.

7. Flammability Test Standards Compliant with the following flammability standards: • State of California, Technical Bulletin No. 133, Flammability Test Procedure for Seating Furniture for Use in Public Occupancies • UL1056 Fire Test of Upholstered Furniture • ASTM E1537 Test Method for Fire Testing of Real Scale Upholstered Furniture Items • NFPA 261 Cigarette Ignition Resistance of Upholstered Furniture

7. Performance Test Standards • Product tested to 1,000 lbs static load

7. Environmental Test Standards GREENGUARD and GREENGUARD Gold Certified by UL Environment. Product certified for low chemical emissions to UL 2818. UL.COM/GG.

7. Warranty 10 year limited replacement warranty. Products placed in storage prior to installation should be held in a climate controlled area similar to the room where the product will be used.

7. Routine and regular cleaning maintenance, use of Simple Green® or an equivalent cleaning product. For the deep-scrub cleaning of tougher stains, marks and debris, we recommend the use of Clorox® Clean-Up® Cleaner + Bleach or an equivalent cleaning solution.

0. Restraint Rings

8. Fabrication & Material 1 /4" thick steel.

8. Environmental Test Standards GREENGUARD and GREENGUARD Gold Certified by UL Environment. Product certified for low chemical emissions to UL 2818. UL.COM/GG.

8. Warranty 10 year limited replacement warranty. Maintenance When cleaning stainless steel, use of a cleaner made especially for stainless steel products.

0. Dining Chairs

9. Fabrication & Material One-piece rotationally molded polyethylene with lightly textured maintenance free surface which allows for easy cleaning. Tamper-resistant steel encased nylon glides for floor protection. Molded-in steel threaded inserts for optional ganging side-to-side and molded in access port with threaded screw cap for sand ballast weighting capability. Rotationally molded, specially formulated, fire-retardant, high-impact polyethylene with ultraviolet light stabilizers (to reduce fading). Chemically resistant to blood, vinegar, urine, feces, salt solution and chlorine solution. Premium TruColor™ material is fully compounded for superior color, fire retardancy and quality assurance.

9. Flammability Test Standards Compliant with the following flammability standards: • State of California, Technical Bulletin No. 133, Flammability Test Procedure for Seating Furniture for Use in Public Occupancies • UL1056 Fire Test of Upholstered Furniture • ASTM E1537 Test Method for Fire Testing of Real Scale Upholstered Furniture Items • NFPA 261 Cigarette Ignition Resistance of Upholstered Furniture • UL94 HB Test for Flammability of Plastic Materials • British Standard BS 7176: 2007, High Hazard Occupancy (BS EN 1012-1: 2006, BS EN 1012-2: 2006, BS 5852: 2006)

9. Performance Test Standards • Tested to 750 lb static load • Product dynamic drop tested to a relative impact force of two times BIFMA 5.4 15.4.2 (500 lbs from 18")

9. Environmental Test Standards GREENGUARD and GREENGUARD Gold Certified by UL Environment. Product certified for low chemical emissions to UL 2818. UL.COM/GG. Plastic is Recyclable #7

9. Warranty 10 year limited replacement warranty

9. Maintenance Seats: For routine and regular cleaning maintenance, use of Simple Green® or an equivalent cleaning product. For the deep-scrub cleaning of tougher stains, marks and debris, we recommend the use of Clorox® Clean-Up® Cleaner + Bleach or an equivalent cleaning solution.

0. Mattress

10. Fabrication & Material Sealed Seam Mattress Comfortable polyurethane foam core is encased in a fire retardant polyurethane coated cover with radio frequency welded seams for enhanced hygiene, security and durability. Mattress is fluid, crack, peel, abrasion and bed bug resistant, anti-microbial, and anti-fungal. Provides a virus barrier and is resistant to delaminating for greater infection control. Features a breathable vent that repels oil, water, blood, urine and other fluids.

10. Flammability Test Standards Compliant with the following flammability standards: • 16 CFR Part 1633 • 16 CFR Part 1632 • California Technical Bulletin 129 Performance Test Standards • Tested to ASTM F1566 Hexagonal Roller Mattress Durability Test • Tested to ASTM D751 Hydrostatic Resistance Test for Coated Fabrics

10. Environmental Test Standards GREENGUARD and GREENGUARD Gold Certified by UL Environment. Product certified for low chemical emissions to UL 2818. UL.COM/GG.

10. Warranty 5 year limited prorated warranty against seam failure and cover material cracking. (Full warranty details available upon request.)

10. Maintenance • Use hospital-grade cleaner or bleach/water solution on the entire mattress • Completely rinse with clean water (do not submerge) • After cleaning, dry the mattress cover thoroughly.Do not place wet mattress onto a sleep surface.

0. Nightstands

11. Fabrication & Material Base: Slightly textured, maintenance-free surface allows for easy cleaning. Rotationally molded, specially formulated, fire-retardant, high-impact polyethylene with ultraviolet light stabilizers (to reduce fading). Chemically resistant to blood, vinegar, urine, feces, salt solution and chlorine solution. Premium TruColor™ material is fully compounded for superior color, fire retardancy and quality assurance. Unit is filled with rigid polyurethane foam for increased durability and sound absorption. Top: 45 lb density M3 grade particle board with embedded T-nuts for mechanically attaching top to base with a secure steel-to-steel connection. Decorative high-pressure laminate sealed with a specially formulated, highly durable molded edge. Edge is radiused for safety and pressure fused to the top, making it highly sanitary.

11. Flammability Test Standards Compliant with the following flammability standards: • State of California, Technical Bulletin No. 133, Flammability Test Procedure for Seating Furniture for Use in Public Occupancies • UL1056 Fire Test of Upholstered Furniture • ASTM E1537 Test Method for Fire Testing of Real Scale Upholstered Furniture Items • NFPA 261 Cigarette Ignition Resistance of Upholstered Furniture

11. Environmental Test Standards GREENGUARD and GREENGUARD Gold Certified by UL Environment. Product certified for low chemical emissions to UL 2818. UL.COM/GG.

11. Installation Anchors required for permanently attaching to floor.

11. Warranty 10 year limited replacement warranty.

11. Maintenance For routine and regular cleaning maintenance, use of Simple Green® or an equivalent cleaning product. For the deep-scrub cleaning of tougher stains, marks and debris, we recommend the use of Clorox® Clean-Up® Cleaner + Bleach or an equivalent cleaning solution. Tops: For wood products, recommends using a mild wood cleaner for routine and regular cleaning maintenance. For the deep-scrub cleaning of tougher stains, marks and debris, we recommend the use of a regular-strength wood cleaner.

0. Shelf unit

12. Fabrication & Material Slightly textured maintenance free surface allows for easy cleaning. Rotationally molded, specially formulated, fire-retardant, high-impact polyethylene with ultraviolet light stabilizers (to reduce fading). Chemically resistant to blood, vinegar, urine, feces, salt solution and chlorine solution. Premium TruColor™ material is fully compounded for superior color, fire retardancy and quality assurance. Unit is filled with rigid polyurethane foam for increased durability and sound absorption.

12. Flammability Test Standards Compliant with the following flammability standards: • State of California, Technical Bulletin No. 133, Flammability Test Procedure for Seating Furniture for Use in Public Occupancies • UL1056 Fire Test of Upholstered Furniture • ASTM E1537 Test Method for Fire Testing of Real Scale Upholstered Furniture Items • NFPA 261 Cigarette Ignition Resistance of Upholstered Furniture

12. Environmental Test Standards GREENGUARD and GREENGUARD Gold Certified by UL Environment. Product certified for low chemical emissions to UL 2818. UL.COM/GG.

12. Groove along mounting surface for caulk application.

12. Warranty 10 year limited replacement warranty.

0. Tables

13. Fabrication & Material Base: One-piece rotationally molded polyethylene with lightly textured maintenance free surface which allows for easy cleaning. Specially formulated, fire-retardant, high-impact polyethylene with ultraviolet light stabilizers (to reduce fading). Chemically resistant to blood, vinegar, urine, feces, salt solution and chlorine solution. Premium TruColor™ material is fully compounded for superior color, fire retardancy and quality assurance. Laminate Top: Selected laminate material bonded to a core of 45 lb density particle board with embedded T-nuts for securing top to base. Polyurethane edge is radiused for safety and pressure fused to the top, rendering it firmly attached and highly sanitary. 11 /2" thick edge profile.

13. Flammability Test Standards Molded Base is compliant with the following flammability standards: • State of California, Technical Bulletin No. 133, Flammability Test Procedure for Seating Furniture for Use in Public Occupancies. • UL1056 Fire Test of Upholstered Furniture • ASTM E1537 Test Method for Fire Testing of Real Scale Upholstered Furniture Items • NFPA 261 Cigarette Ignition Resistance of Upholstered Furniture • UL94 HB Test for Flammability of Plastic Materials • British Standard BS 7176: 2007, High Hazard Occupancy (BS EN 1012-1: 2006, BS EN 1012-2: 2006, BS 5852: 2006) Performance Test Standards • Product tested to 1,000 lb static load

13. Environmental Test Standards GREENGUARD and GREENGUARD Gold Certified by UL Environment. Product certified for low chemical emissions to UL 2818. UL.COM/GG

0. Lounge chairs

14. Fabrication & Material Frame: One-piece rotationally molded polyethylene with lightly textured surface allows for easy cleaning. Specially formulated, fire-retardant, high-impact polyethylene with ultraviolet light stabilizers (to reduce fading) is chemically resistant to blood, vinegar, urine, feces, salt solution and chlorine solution. Premium TruColor™ material is fully compounded for superior color, fire retardancy and quality assurance. Molded-in access port with threaded screw cap for ballast weighting capability. Non-removable steel encased nylon glides for floor protection. Back: 5" polyurethane foam is fully upholstered and stapled to high strength plywood. Plywood is connected to the frame with tamper-resistant hardware and embedded steel T-nuts for a secure steel-to-steel connection. Seat: Upholstered 4" polyurethane foam with a 6" bullnose stapled to high strength plywood. Plywood is connected to the frame with tamper-resistant hardware and embedded steel T-nuts for a secure steel-to-steel connection. The seat features both a side and back cleanout for easy cleaning.

14. Flammability Test Standards Optional upgrade for compliance with the following standards: • State of California, Technical Bulletin No. 133, Flammability Test Procedure for Seating Furniture for Use in Public Occupancies • UL1056 Fire Test of Upholstered Furniture • ASTM E1537 Test Method for Fire Testing of Real Scale Upholstered Furniture Items Performance Test Standards • Tested to 750 lb static load • Meets or exceeds the requirements of ANSI/BIFMA X5.4-2012

14. Environmental Test Standards GREENGUARD and GREENGUARD Gold Certified by UL Environment. Product certified for low chemical emissions to UL 2818. UL.COM/GG.

14. Replacement cushions are available and easily installed in the field. Seat and backs are available in different fabrics.

14. Upholstered flammability standard upgradeable to TB133.

14. Warranty 10 year limited replacement warranty

14. Maintenance Seats: For routine and regular cleaning maintenance, use of Simple Green® or an equivalent cleaning product. For the deep-scrub cleaning of tougher stains, marks and debris, we recommend the use of Clorox® Clean-Up® Cleaner + Bleach or an equivalent cleaning solution. Upholstery: Refer to Upholstery Manufacturers' cleaning instructions.

0. Chairs and ottoman

15. Fabrication & Material One-piece rotationally molded, flexible 250 mil. polyvinyl chloride skin filled with flexible polyurethane foam that contains 2 part water-based polyurethane. Attached with tamper resistant fasteners to a rotationally molded LLDPE (linear low density polyethylene) base. Chemically resistant to blood, vinegar, urine, feces, salt solution and chlorine solution.

15. Flammability Test Standards: Compliant with the following flammability standards: • State of California, Technical Bulletin No. 133, Flammability Test Procedure for Seating Furniture for Use in Public Occupancies • UL1056 Fire Test of Upholstered Furniture • ASTM E1537 Test Method for Fire Testing of Real Scale Upholstered Furniture Items • NFPA 261 Cigarette Ignition Resistance of Upholstered Furniture • British Standard BS 7176: 2007, High Hazard Occupancy (BS EN 1012-1: 2006, BS EN 1012-2: 2006, BS 5852: 2006) Performance Test Standards • Product tested to 750 lb static load • Product dynamic drop tested to a relative impact force of two times BIFMA 5.4 15.4.2 (500 lbs from 18”) • Meets or exceeds the requirements of ANSI/BIFMA X5.4-205

15. Environmental Test Standards GREENGUARD and GREENGUARD Gold Certified by UL Environment. Product certified for low chemical emissions to UL 2818. UL.COM/GG.

15. Warranty 10 year limited replacement warranty.

15. Maintenance For routine and regular cleaning maintenance, use of Purple Power® Cleaner, a product that is readily available online and in stores that sell cleaning supplies. For the deep-scrub cleaning of tougher stains, marks and debris – including denim stains when cleaned often and soon after the dye appears – we recommend the use of World’s Best Sensitive Surface Graffiti Remover.

a. Sustainability:

i. VACHS is identifying sustainable objectives and practice to meet requirements and impacts from the Executive Order (EO) 13423, Strengthening Federal Environmental, Energy, and Transportation Management (2007) and the EO 13514, Federal Leadership in Environmental, Energy, and Economic Performance (2009).

ii. The initiative presented above, requires the purchase of furniture and equipment from companies who have a sustainable or “green” program in manufacture and product development.

2. ADDITIONAL SPECIFICATIONS:

a. FREIGHT , SHIPPING AND HANDLING

1. Shipping Department of Veterans Affairs Caribbean Healthcare System c/o Interstate Warehouse 3700 Port Parkway Jacksonville FL, 32226

3. Proposal:

a. Pricing should be broken down by item as shown above and not to include installation. A summary pricing sheet required