36C24818Q0879-001.docx

COMBINED SYNOPSIS/SOLICITATION 36C24818Q0879

General Information

Contracting Office Address

NCO 8

ATTN: ThomasLucas 10000 Bay Pines Blvd, Bldg. 2 RM 325 Bay Pines, FL 33744 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition (FAC) FAC 2005—99-1, 07/16/2018.

Offerors must be registered in System for Award Management (SAM) at http://www.sam.gov to be considered for an award of a federal contract, registered in the record must be complete and not missing elements such as representations and certifications. Also, if you are a Service Disabled Veteran Owned Business (SDVOSB) please be sure to be registered in VIP (Vendor Information Pages) at https://www.vip.vetbiz.va.gov. Unregistered SDVOSB vendors in VIP at time of RFQ due date and time will then be considered small business if appropriately registered in SAM.

The associated North American Industrial Classification System (NAICS) code for this procurement is 238210 with a small business size standard of $15M.

The Network Contracting Office 8 SAO East intends to award a fixed priced contract to obtain equipment and installation services for the creation of a Alternate Incident Command Center.

NOTE: Site visit will be conducted on Friday, August 31th, 2018 at 9:00 AM Eastern.

Interested contractors shall meet at 9:00 AM EST, in front of Building 20, of C.W. Bill Young VA Medical Center, 10000 Bay Pines Blvd, Bay Pines, FL 33744. A map of the campus is provided.

Attendance at the Site Visit is highly encouraged and expected prior to submission of a quote for this requirement. Please contact Thomas Lucas by email at Thomas.lucas@va.gov to sign-up for the Site Visit no later than 12:00 PM on August 29, 2018.

All questions regarding this RFQ must be in writing and may be sent by e‐mail to thomas.lucas@va.gov

Questions must be received no later than September 4, 2018 at 12:00 PM. No further questions will be accepted after that date and time.

ANSWERS TO VENDOR QUESTIONS: Answers to vendor questions will be posted to FBO on September 6, 2018 by 4:00 PM Eastern.

You are reminded that representatives from your company SHALL NOT contact any Bay Pines VA Health Care System personnel to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer.

Quotes are due by 1P.M. Eastern on September 14th, 2018. Quotes received after this date and time will be considered late. Quotes shall be submitted via email to Thomas.lucas@va.gov.

Quoters shall provide a price within the schedule.

Price Schedule

The “brand name” listing for the equipment below is for reference of the type of equipment and features associated with the specified unit.

Equipment List:

Custom Installation

Annual Service Options:

Base Year Estimated (1)

Option Year 2 Estimated (1)

Statement of Work

STATEMENT OF WORK (SOW)

ALTERNATE INCIDENT COMMAND CENTER

Establish for Command, Control, and Coordination of Emergency Responses to Provide a Common Hierarchy Within Which Responders from Multiple Agencies Can Be Effective

AT

DEPARTMENT OF VETERANS AFFAIRS

C.W. BILL YOUNG VA MEDICAL CENTER

IN

BLDG. 100 RM. 3A104

INTRODUCTION/BACKGROUND

This statement of work is to perform an installation of an Alternate Incident Command Center located at C.W. Bill Young VA Medical Center. The installation of the Alternate Incident Command Center will consist of an augmentation of the existing Nurse’s Training Room by upgrading, converting, configuring, integrating, and installing additional state of the art devices and equipment to enhance the Incident Management Team capabilities during exercises, internal incidents and actual disaster events; and to allow for continued use of Nurse’s Training Room when not operating as Incident Command Center.

The current location (Bldg. 100 Rm. 3A104 & 3A103) will be configured for the Alternate Incident Command Center installation is currently being utilized for patient and staff training; and is combination of one large room that can be divided into two small training rooms. It has seating and desks for 24 attendees and one presenter. This location currently has two PCs, one V-Tel, two wall mounted flat panel displays, one wall mounted tv, and one wall mounted telephone. The presenter PC and V-Tel device and the second PC workstation have network connectivity.

The location does not meet the objectives required for an Alternate Incident Command Center. This location has been designated for establishing an alternate location for the primary location in Bldg. 22 Rm. 400 in combination with maintaining use as a Nurse’s Training Room. Upon completion of the Alternate Incident Command Center, this location capabilities should continue to serve as a patient and staff training room as well as an Alternate Incident Command Center.

To meet Alternate Incident Command Center objectives, the current location requires upgrade/replacement of desks and podium that includes network, video, and audio connectivity at the desks and podium. Installation should allow for switching of video and audio output to designated wall mounted TVs/monitors from each attendee/participant/presenter desk and podium locations. Installation will require connectivity between the desks and podium to the network closet. The presenter podium should allow for installation of the following existing devices/components: V-Tel, existing 2-way radio hub, video and audio switch/matrix, amplification for speakers, microphone audio interface or use of optional integration of Codec to connect ceiling mounted microphones, and system control.

SCOPE OF WORK

This scope of work is to perform an installation of an Alternate Incident Command Center located at C.W. Bill Young VA Medical Center. The Alternate Incident Command Center should include state of the art equipment to facilitate a better work environment. In addition, the location should include install and upgrade of desks and podium to allow for connection of PC/laptop to VA network, video and audio output from each of the five (5) positions at each desk to the video audio matrix and podium control.

Installation shall include the ability to switch video and audio output to any combination of the four (4) designated wall mounted TVs/monitors from each attendee/participant/presenter from the podium control. Installation should include connectivity between desks and podium and network closet. The installation of the presenter podium will include installation of existing V-Tel, existing 2-way radio hub, new video and audio switch/matrix, new ceiling mounted speakers, new amplification for speakers, new ceiling mounted microphones, new microphone audio interface (optional integration using Codec to connect ceiling mounted microphones) and system control.

The following is a list of the objectives required.

1. Review current location components/devices and configuration.

a) Review current desk/table and seating installation

b) Review presenter table installation

c) Review existing components (V-Tel, PC/Workstations)

d) Review existing wall mounted TVs

e) Review existing microphone(s) and speaker(s) installation

f) Review existing network, phone, video and audio connections

2. Design should include the following functionality:

a) Using the documentation and items provided by VA (statement of work (SOW), floor drawing, list of contacts) the vendor will complete and provide to the VA the preliminary and final designs.

b) Centralized control for powering, routing and switching of video and audio devices from the podium control panel and wall mounted control panel. Devices include all wall mounted flat panel display/TVs, PCs, Laptops, V-Tel, and devices for controlling audio and video selection and operation.

c) Centralized control for adjusting volume to ceiling mounted speakers from the podium control panel and wall mounted control panel. All devices audio output should be routed to the amplifier and ceiling mounted speakers.

d) Centralized control for selecting video and audio from the podium control location to select podium PC and/or any of the stations located at any desks location and select video and audio output to one or all the wall mounted flat panel TVs/display. All devices video and audio output should be routed through the matrix and be able to be selected through the common controls.

e) Speaker and speaker amplification installation should include: four (4) Multi-Purpose In-Ceiling Single Stereo Speakers flush ceiling mounted with cans and amplification and control device located at the podium with independent control in 3A103 and 3A104, volume control from podium and wall mount alternate location.

f) Microphone installation should include podium mounted and four (4) ceiling mounted microphones. Control of microphones should be from podium control panel and remote wall mounted panel. Connections should include input into the Codec or V-Tel device.

g) Podium should include connectivity to allow for laptop/tablet to be connected at the podium and be switchable between podium PC/workstation #1. Connection should include AC power, video (both analog and digital) and audio (both analog and digital).

h) Remote wall mounted control panel (mounted on opposite side of room from podium) should allow inhibiting of video and audio from sources in 3A104 outputting to monitors and speakers in room 3A103 and enabling of video and audio input from local PC/laptop connection to wall mounted TVs/display #2 and #3 and control audio levels on TV/display #2 in room 3A103 (to allow for room separation).

i) Desks should include connections for five (5) PCs/laptops using conduit and recessed metal boxes and stainless-steel plates with connectors for network, phone, video, audio and AC power. Provide cable run in chase/conduit attached to the desk, provide connectors for attaching to the floor plate, and provide cable storage when not connected to the floor and labeling of connectors and receptacles.

j) Additional desk matching design for installation at the rear of the room, 3A104-100-BP.

3. Vendor will provide the following documentation:

Perform site inspection and review of statement of work

a) Quote should include proposed plans

4. Establish authorization necessary for installation and removal of the replacement hardware and applications.

a) Contracting and COR

b) Police Service (temporary badge)

c) Education Service (Willie Thompson) to schedule room and show out of service during renovation and training

d) Safety and Emergency Management (Schedule room for review and installation and notify users that location will be out of service)

e) OI&T (removal and install of PC/workstations)

f) Environmental Management Service (remove desk/tables and seating)

g) Engineering Service (abatement and other support to be identified)

5. Confirm removal of two (2) PC/Workstations and V-Tel device (by contacting OI&T to remove and Logistics Service to remove two (2) desk/tables)

6. Confirm removal of twelve (12) desks/tables (by contacting Logistics Service)

7. Confirm removal of two (2) existing wall mounted TVs (by contacting OI&T to remove) and two (2) existing wall mounts with cabling used with the two (2) existing wall mounted TVs (by contacting OI&T to remove).

8. Abatement, hole drilling, conduit

a) VA will perform room preparation and test for asbestos

b) VA will perform abatement process, testing and remediation

c) VA will drill the holes following abatement testing and resolution

d) Vendor will install the conduit needed for meeting objectives

9. Coordinate and perform installation with designated VA Engineering and IRM/OIT staff of components/device and materials required

a) The vendor will provide all necessary hardware and materials to establish network, video, and audio connectivity for PCs, work stations, laptops, tablets, and phones.

b) The vendor will provide all necessary software, hardware and programming to display data applications as appropriate and allow for selectable display from each of the connections from podium and wall mounted controls.

c) The vendor will provide all necessary hardware and materials to centralize all supporting hardware (V-Tel, 2-way radio, amplification, connection, video and audio switching components).

10. The vendor will install and configure components and devices. Provide manuals, warranties, and licenses. This includes appropriate user and administrator settings that meet VA standards.

a) Control devices should be configured and tested at vendor site prior to site installation, where possible.

b) Control needs to have two primary menus (1 for ICC and 1 for classroom)

c) Primary wall mounted Control needs to be accessible from podium from the right front side of the room (3A104) and/or at the podium interface/controls.

d) Secondary wall mounted control needs to be accessible from the left front side of the room 3A103-100-BP.

11. The vendor will provide, install and configure four (4) flat panel TVs (minimum 70 inches) with mounting and necessary cabling and connection capable for network, video, audio, and AC power.

a) Install all cabling, wall plates, using conduit and recessed metal boxes and stainless-steel plates with connectors for network, phone, video, audio and AC power as required

b) The vendor will label all floor plates, connectors, plugs and cables that matches the current VA labeling.

c) Install four (4) new flat panel TV wall mounts (using Recessed Adjustable Tilting/Swiveling Wall Mount Bracket for LCD/LED/Plasma) and 4 new TVs

12. The vendor will provide, install and configure six (6) desks/tables with 5 positions and necessary cabling and connections capable for network, phone, video, audio, and AC power at each position (see sample drawing).

a) Install two (2) multiple person desks, each require connections for five (5) PCs/laptops using conduit and recessed metal boxes and stainless-steel plates with connectors for network, phone, video, audio and AC power. Provide cable run in chase/conduit attached to the desk, provide connectors for attaching to the floor plate, and provide cable storage when not connected to the floor and labeling of connectors and receptacles.

b) Install four (4) multiple person desks each require connections for five (5) PCs/laptops using conduit and recessed metal boxes and stainless-steel plates with connectors for network, phone, video, audio and AC power. Provide cable run in chase/conduit attached to the desk, provide connectors for attaching to the floor plate, and provide cable storage when not connected to the floor and labeling of connectors and receptacles.

(for HICS Branches (Operations, Planning, Finance, and Logistics) facing the front of the room)

13. The vendor will provide, install and configure an independent single person desk with necessary cabling and connections capable for network, phone, video, audio, and AC power.

a) This desk will not have connection to matrix and podium controls.

b) This desk color design will match the other six (6) desk décor.

c) This desk connections will connect utilizing wall plates.

d) The PC, monitor, keyboard, mouse, power strip, and network cable will be provided by the VA.

14. The vendor will provide a minimum of thirty (32) office/desk chairs with wheels, one (1) high seat with wheels for podium, and ten (10) spare guest office/desk seating, all ergonomic.

15. The vendor will provide, install and configure one (1) podium with necessary cabling and connection capable for network, phone, video, audio, and AC power (see sample drawing).

a) Install all cabling, wall plates, using conduit and recessed metal boxes and stainless-steel plates with connectors for network, phone, video, audio and AC power as required

b) Install one (1) podium with enclosed secure rack capable for mounting and installation of components/devices. The following components will be installed/relocated to the enclosed secure rack: PC/Workstation, VTC Codec (Euro connectors), 2-way radio hub, video matrix, control, UPS, podium mic, amplifier and other components as required. Install the necessary cabling and connectors to connect the components for proper operation.

c) Provide cable run in chase/conduit attached to the desk, provide connectors for attaching to the floor plate, and provide cable storage when not connected to the floor and labeling of connectors and receptacles.

d) The Vendor will provide and install cooling fans in the podium that will include low Sones rating, with a rating less than 2, that will provide sufficient air flow to cool the installed devices manufactured operating specifications.

e) The vendor will configure control necessary for two primary menus (1 for ICC and 1 for classroom)

f) The vendor will install and configure primary wall mounted control panel allowing access from presenter at podium from the right front side of the room (3A104) and/or at the podium interface/controls.

16. The vendor will provide, install and configure one wall mounted control for access and control of network, phone, video, audio, and AC power (see sample drawing) between locations 3A103-100-BP and 3A104-100-BP for all components/devices.

a) The vendor will install and configure secondary wall mounted control that is accessible from the left front side of the room 3A103-100-BP.

b) The vendor will install and configure secondary control to allow for isolation of video and audio between locations 3A103-100-BP and 3A104-100-BP.

c) The vendor will install and configure secondary control to allow for muting audio from 3A104-100-BP.

d) The vendor will install and configure a wall mounted panel with network video and audio and AC power for input of local PC/laptop located at floor level below the control panel.

e) The vendor will install and configure secondary control to allow for local video and audio source to be displayed and played only in location 3A103-100-BP.

17. The vendor will provide, install and configure four (4) Multi-Purpose In-Ceiling Single Stereo Speakers (that are each capable of playing both the left and right channels of a stereo through a single speaker) and amplifier with control from podium and wall mount allowing playback from both sides of the room or from left side or right side independently.

18. The vendor will provide, install and configure microphones

a) Install four (4) ceiling microphones, microphone installation should allow On/Off/Mute, and volume control from podium control panel and remote wall mounted panel outputting to ceiling speakers and V-Tel device. Connections should include input into the V-Tel device. Control should allow for isolation between left and right side of room when separation is required.

b) Install one (1) podium mounted microphone, microphone installation should allow On/Off/Mute, and volume control from podium control panel and remote wall mounted panel outputting to ceiling speakers and V-Tel device. Connections should include input into the V-Tel device. Control should allow for isolation between left and right side of room when separation is required.

19. The vendor will provide, install and configure hardware and materials to integrate VA provided 2-Way radio

a) Integrate 2-way radio mic, speaker, and key switch with ceiling mics above the command desk and ceiling speakers used in the system.

b) Relocate 8-port hub used with 2-way radio from wall mounted cabinet to podium. Relocate fiber optic cable drop to feed into podium. Mount hub on rack/shelf in podium cabinet’s enclosed secure rack.

c) Allow for connection of the mic assembly from 2-way radio to be connected at the command center desk(s) network receptacle and input to the 8-port hub used with the 2-way radio.

20. The vendor will install and configure telephone connections

a) The vendor will install and provide telephone connections at each position of each desk and podium.

b) The vendor will meet VA labeling requirement and confirm quality.

c) The VA OI&T/Telecom will verify labeling and test quality.

d) The VA will provide the telephones. (Contact OI&T/Telecom for installation)

21. The vendor will provide, install and configure the UPS

a) The vendor will provide and install the UPS, UPS batteries, mounting hardware, and network monitoring card.

b) Install APC UPS in podium rack, 2000-volt amps capacity and rack mounted, with network monitoring card

c) Must meet or exceed this model APC Smart-UPS X 2000VA Rack/Tower LCD 100-127V with Network Card SMX2000RMLV2UNC

d) UPS should be able to power all devices in the rack for ½ hour

e) UPS should be able to power one or all four displays for ½ hour

f) The vendor will collaborate with VA OI&T for configuration of the network monitoring card.

g) The vendor will provide manufacture’s three (3) year extended warranty that includes battery replacement and maintenance onsite.

22. The vendor will install and configure the VA configured V-Tel (Codec, camera, mic, touch panel, remote) and integrate with network, video, audio, and control at podium and wall mounted control panel

a) The vendor will install V-Tel Codec, provided by the VA, in the podium rack

b) The vendor will install V-Tel touch panel, remote provided by the VA on the podium

c) The vendor will install and configure podium and ceiling mics input to the V-Tel Codec.

d) The vendor will install V-Tel camera, provided by the VA, to allow for viewing of the podium and participants.

e) The vendor will install and provide an additional V-Tel camera, mounted at the rear of the room, to allow for viewing of the front desk(s)and podium.

f) The vendor will meet VA labeling requirement and confirm quality.

g) The VA OI&T will verify labeling and test quality.

h) The vendor will collaborate with VA OI&T with installation and operation of the V-Tel system components during and after installation.

i) The vendor will confirm all components (Microphones, touch pad, speakers, PC, control panel, wall mounted TVs) operate with the V-Tel system.

23. The vendor will provide training on installation, administration, and user operation

a) The vendor will provide training on installation and integration of the system, components used, and system operation. This will be scheduled and provided to VA support staff (Engineering, Medical Media, OI&T, Safety and Emergency Management).

b) The vendor will provide user operation training to equip the customer with knowledge required to maintain and operate the system for their specific needs.

c) The vendor will train the system users to perform the activities required for the daily functioning of the system.

d) The sessions will include open discussion, demonstration, and hands-on practice with question and answer sessions. The training will not be a lecture; it will be a cooperative effort of all those in attendance.

e) The training is for users who might not have good computer skills. It should be understood that if the computer skills of the individuals being trained exceed the average person then the training time could be reduced.

f) The training session should include 8 hours of operator training performed on site by the vendor.

g) The vendor will provide training agendas as required prior to the scheduled training dates for customer review and acceptance.

PERIOD OF PERFORMANCE

The period of performance period is 90 days after award of the contract.

Any modifications or extensions will be requested through VA and vendor contracting officers for review and discussion.

PLACE OF PERFORMANCE

In an effort to minimize interruption of the nurses training room, the selected vendor for the establishment of an Alternate Incident Command Center Project will perform the majority of the device, server and application configuration at the vendor’s own facility. The VA will provide access to installation areas and provide VA workstations necessary to perform installation.

Note: The workstations will remain VA property.

The vendor will be required to meet at VA’s facility once per week (day and time TBD) for a weekly status meeting. Additionally, all project milestone reviews will be held at VA’s facility and attended by the vendor. The VA will provide and arrange for meeting spaces within its facility for all required vendor meetings.

Once the project reaches the training phase, all training will be conducted at VA’s facility.

WORK REQUIREMENTS

As part of the Alternate Incident Command Center Project, the vendor will be responsible for performing tasks throughout various stages of this project. The following is a list of these tasks which will result in the successful completion of this project:

Kickoff:

· Vendor will create and present detailed project plan including schedule, work breakdown structure (WBS), testing plan, implementation plan, training plan, and transition plan

· Vendor will present project plan to VA for review and approval

Design Phase:

The vendor will review existing installation and provide replacement/upgrade recommendations to meeting VA and user’s requirements.

· Create design based on collected requirements

· Develop design proposal for VA review and approval

Build Phase:

· Vendor will complete all coding for approved the Alternate Incident Command Center/Nurse’s Training Room System design

· Vendor will conduct testing in both their site as well as the VA installation site(s)

· Vendor will resolve any punch list items identified in testing

· Vendor will compile a testing report to present to VA for review/approval

· Present written status at weekly meeting

Implementation Phase:

· Vendor will coordinate installation date with the VA

· Vendor will perform necessary configuration and connections

· VA will provide vendor with non-critical phone line(s)

· Vendor will test phone line(s)

· Vendor will confirm with VA date and time of transition from test system to live system

· Vendor and VA telecom group will transfer active lines to new system

· Present written status at weekly meeting

Training Phase:

· Vendor will provide training in accordance with approved training plan

· Vendor will provide training and materials for technician, administrators and users levels

· Present written status at weekly meeting

Project Handoff/Closure:

· Vendor will provide VA with all documentation in accordance with the approved project plan

· Vendor will present project closure report to VA for review and approval

· Vendor will complete the project requirements checklist showing that all project tasks have been completed

· Present written status at weekly meeting

SCHEDULE/MILESTONES

The below list consists of the initial milestones identified for the Alternate Incident Command Center Project:

OTHER REQUIREMENTS

All vendor project team members will submit security forms to VA Safety office for clearance and access badges to the facility. All vendor programmers and quality control team members will be granted access to VA servers, workstations, and PCs, and necessary IT functions to perform installation and testing. They will also be given temporary VA accounts which are to be used only for work pertaining to the Alternate Incident Command Center Project. Upon completion of the project these accounts will be closed.

All programming and testing will be done at the vendors site where possible.

DELIVERY LOCATION

C.W. Bill Young VA Medical Center 10000 Bay Pines Blvd. B100 3A104 Bay Pines, FL 33744 7:00am-4:30pm

CONTRACT ADMINISTRATION:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

1. All contract administration matters will be handled by the following individuals:

a. CONTRACTOR ________________________________________ (Contractor’s Name) ADDRESS ________________________________________ (Street) ________________________________________ (City-State-Zip) POINT OF CONTACT________________________________________ (Name/Title)

PHONE NO.________________________________________

FAX NUMBER________________________________________

E-MAIL ________________________________________

DUNS NUMBER________________________________________

b. GOVERNMENT: Thomas Lucas, Bay Pines VA, Thomas.Lucas@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332).

3. INVOICES: Invoices shall be submitted in arrears in accordance with:

1. 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

4. GOVERNMENT INVOICE ADDRESS: The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Corporation e-Invoicing Network for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to Tungsten Network VA.Registration@tungsten-network.com or calling (877)752-0900, option 2 for Enrollment.

Contractor shall submit an electronic invoice to VAFSC e-Invoice by the tenth (10th) of the following month services were performed through the website https://portal.ob10.com/Login.aspx. For questions regarding the submission of VA electronic invoices, call Tungsten Network customer service at (877)489-6135. Invoices sent to Tungsten shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, the extended price, and the total invoice cost. Invoices shall include any payment discount terms. A separate invoice shall be sent to the COR to validate/certify invoices. For questions regarding invoice receipt/payment, call VAFSC at (877)353-9791 or email vafsccshd@va.gov. Payments shall be made monthly in arrears upon receipt of a proper invoice.

FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF SUBMISSION FOR PAYMENT REQUESTS

For assistance setting up e-Invoice, the below information is provided:

· Tungsten Network e-Invoice Registration: VA.Registration@tungsten-network.com

· Tungsten Network e-Invoice Setup Information: (877)752-0900 (Option 2 – Enrollment)

· OB10 Portal to submit electronic invoices: https://portal.ob10.com/Login.aspx

· Tungsten Network Customer Service: (877)489-6135

· VAFSC – for Invoice receipt or payment questions, call: (877)353-9791 or

· VAFSC Email: vafsccshd@va.gov

OFFERORS MUST COMPLETE & RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

Quotes may be submitted by e-mail to Thomas Lucas, Contracting Officer at Thomas.lucas@va.gov.

The government intends to award a single contract as a result of this RFQ that will include the terms and conditions set forth herein.

(End of Clause) Addendum to FAR 52.212-4:

The following RFQ clauses apply to this acquisition:

52.252-2 Clauses Incorporated By Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

FAR Clauses Incorporated By Reference:

Clauses Incorporated By Full Text 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days of the contract’s end date.

(End of Clause) 52.217-9 Option to Extend the Term of the Contract.

(a) The Government may extend the term of this contract by written notice to the Contractor within 1 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years and six months.

CL-120 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employer’s liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(End of Clause) 52.237-2 - Protection of Government Buildings, Equipment, and Vegetation (Apr 1984).

The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

(End of Clause) 52.246-4 -- Inspection of Services -- Fixed-Price (Aug. 1996)

(a) Definition: “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may --

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may --

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of Clause)

852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.

(End of Clause) 852.211-73 Brand name or equal (JAN 2008)

(a) If items called for by this invitation for bids have been identified in the schedule by a “brand name or equal” description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory. Bids offering “equal” products (including products of the brand name manufacturer other than the one described by brand name) will be considered for award if such products are clearly identified in the bids and are determined by the Government to meet fully the salient characteristics requirements listed in the invitation.

(b) Unless the bidder clearly indicates in the bid that the bidder is offering an “equal” product, the bid shall be considered as offering a brand name product referenced in the invitation for bids.

(c)(1) If the bidder proposes to furnish an “equal” product, the brand name, if any, of the product to be furnished shall be inserted in the space provided in the invitation for bids, or such product shall be otherwise clearly identified in the bid. The evaluation of bids and the determination as to equality of the product offered shall be the responsibility of the Government and will be based on information furnished by the bidder or identified in his/her bid as well as other information reasonably available to the purchasing activity. CAUTION TO BIDDERS. The purchasing activity is not responsible for locating or securing any information that is not identified in the bid and reasonably available to the purchasing activity. Accordingly, to insure that sufficient information is available, the bidder must furnish as a part of his/her bid all descriptive material (such as cuts, illustrations, drawings or other information) necessary for the purchasing activity to:

(i) Determine whether the product offered meets the salient characteristics requirement of the Invitation for Bids, and

(ii) Establish exactly what the bidder proposes to furnish and what the Government would be binding itself to purchase by making an award.The information furnished may include specific references to information previously furnished or to information otherwise available to the purchasing activity.

(2) If the bidder proposes to modify a product so as to make it conform to the requirements of the Invitation for Bids, he/she shall:

(i) Include in his/her bid a clear description of such proposed modifications, and

(ii) Clearly mark any descriptive material to show the proposed modifications.

(3) Modifications proposed after bid opening to make a product conform to a brand name product referenced in the Invitation for Bids will not be considered.

(End of Clause) 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016) (DEVIATION)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled Veteran-owned small business concern or SDVSOB:”

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201 Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and

(v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable.

(2) “Service-disabled Veteran” means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from verified service-disabled Veteran-owned small business concerns. Offers received from concerns that are not verified service-disabled Veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a verified service-disabled Veteran-owned small business concern.

(c) Agreement. A service-disabled Veteran-owned small business concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR § 125.6.

(d) A joint venture may be considered a service-disabled Veteran owned small business concern if the joint venture complies with the requirements in 13 CFR 125.15, provided that any reference therein to SDVO SBC is to be construed to apply to a VA verified SDVOSB as appropriate.

(e) Any service-disabled Veteran-owned small business concern (non-manufacturer) must meet the requirements in FAR 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

(End of Clause) 852.219-74 Limitations on Subcontracting—Monitoring and Compliance (JUL 2018)

(a) This solicitation includes Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in 4 the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of clause) 852.219-75 Subcontracting Commitments Monitoring and Compliance

(a) This solicitation includes the clause: 852.215-70 Service-disabled veteran-owned and veteran-owned small business evaluation factors. Accordingly, any contract resulting from this solicitation will include the clause 852.215-71 Evaluation factor commitments.

(b) The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) to assist in assessing Contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the Contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions,…