36C24725Q0381.docx

Combined Synopsis-Solicitation for Therapy Mattresses and Control Units

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Columbia VA Healthcare System 6439 Garners Ferry Road Columbia, SC 29029

POINT OF CONTACT*

Contracting Officer Joseph Locke Joseph.locke@va.gov

(803) 979-0338

PLACE OF PERFORMANCE

Central Alabama VA Medical Center (CAVHCS)

215 Perry Hill Road

Montgomery, Alabama

ADDITIONAL INFORMATION

AGENCY’S URL: https://www.va.gov/central-alabama-health-care/

URL DESCRIPTION

Central Alabama VA Medical Center-Montgomery

Description of Requirement:

i. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

ii. Solicitation number 36C24725Q0393 is issued as a Request for Quotation (RFQ).

iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03.

iv. This solicitation is Unrestricted; NAICS 337910; 1000 employees.

v. This requirement is for Therapy Mattresses and Control Units. The requirement does not contain options. The facility is NOT replacing the bed frames. All product(s) quoted must work with the existing bed frames without loss to fit, form or function. Newly manufactured items only.

ITEM INFORMATION

THERAPY SURFACE MATRESS LOCAL STOCK NUMBER P005723CAP01

MRS CONTROL UNIT FOR THERAPY MATRESS LOCAL STOCK NUMBER P005723CAP02

GRAND TOTAL

Salient Characteristics for the Therapy Surface Mattress

Line item 1:

Nomenclature: Therapy Surface Mattress

Salient Characteristics:

1. Mattresses must fit in current *Flat Deck hospital bed frames for please review the specific dimensions below.

2. L x W x D (inflated) 84" x 35.5" x 8"

3. Weight 45 lbs. ± 2 lbs.

4. Weight Limit: 500 lb

5. Flammability: Boston IX-11, CAL 129, 16CFR1633, 16CFR1632, CAN/GGSB 4.2#27.7

6. Antibacterial cover

7. Fluid Proof cover

8. Cover: Shear-resistant material

9. Computerized control

10. 30 Degree Head of Bed (HOB) sensor: This assists with respiratory protocols to alert if HOB exceeds the recommended protocol for compromised patients.

11. Comfort Adjust: The ability to adjust the air pressure in the head seat and foot sections of the mattress for comfort.

12. Height adjustable

13. Heel slope: designed to off load heel pressure to prevent pressure injuries of lower extremities.

14. Weighing system

15. Powered Pressure redistribution

16. Bed Exit Alert

17. Reminder Alert Settings

18. X-ray cassette sleeve

19. Transport Inflation time 3 hours minimum* - During transport or power failure, the air surface will stay at its current pressure levels for approximately 3 hours.

20. Remind Me Power Settings: The bed will never completely deflate is there is a power failure.

Line item 2:

Nomenclature: Therapy Mattress Control Unit

Salient Characteristics:

1. Control Unit – Shipping Dimensions & Weight

2. L x W x D 13.75" x 14.5" x 8.5"

3. Weight 30 lbs ± 2 lbs

4. Power requirements 120v AC, 60 Hz

5. Rated Voltage: 120 V

6. Power/Input: 10 A

7. Frequency: 60/50 hz

vi. The vendor shall provide all necessary labor, parts, transportation, configurations; equipment needed for on-site service to unpack, inventory; install all components; calibrate/verify function. All debris and packaging must be removed from the work area(s).

vii. All items are to be delivered on or before 45 days after the effective date of the order. FOB: Destination

72.00

viii. Provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, is applied as follows.

1. All vendors shall submit your quotations no later than March 13, 2025, at 10:00AM (EST) via e-mail to joseph.locke@va.gov. Please state “ATTENTION: 36C24725Q0393 – THERAPY MATRESSES AND CONTROL UNITS” in the subject line of your e-mail. All quotes must include the solicitation number and a valid point of contact to include, company name, point of contact name, title, e-mail address and phone number. Late submissions shall be treated in accordance with the solicitation provision located at FAR 52.212-1(f).

2. Any questions or concerns regarding this solicitation shall be forwarded in writing via e-mail no later than March 10, 2025, at 12:00PM (EST), via the same e-mail address. Questions received later than this date/time may not receive a response.

3. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

Technical- Note: All quoters must provide documentation showing their ability to provide items which meet or exceed all stated salient characteristics.

Price

ix. Provision 52.212-2, Evaluation-Commercial Products and Commercial Services is not applicable to this solicitation.

x. Provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, quoters are asked to provide a completed copy with their submission.

xi. Clause 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services is applicable to this solicitation.

xii. Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition; the additional FAR clauses cited in the clause are applicable to the acquisition.

a. [X] (23) 52.219–14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 657s).

b. [X] (30) 52.219–33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 637(a)(17)).

c. [X] (48)(i) 52.225-1, Buy American—Supplies (OCT 2022) (41 U.S.C. chapter 83).

d. [X] (50) 52.225–5, Trade Agreements (NOV 2023) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note

e. [X] (59) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) (31 U.S.C. 3332).

xiii. No additional contract requirement(s) or terms and conditions were determined by the Contracting Officer to be necessary for this acquisition.

xiv. Applying a Defense Priorities and Allocations System (DPAS) rating is not applicable to this acquisition.

xv. Quotations are due no later than 10:00am EST on March 13, 2025.

xvi. Primary Contact: Joseph Locke, joseph.locke@va.gov, Ph: 803-979-0338; Alternate Contact: Ben Butler, marvin.butler@va.gov.

Combined Synopsis-Solicitation for Therapy Mattresses and Control Units

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Columbia VA Healthcare System 6439 Garners Ferry Road Columbia, SC 29029

POINT OF CONTACT*

Contracting Officer Joseph Locke Joseph.locke@va.gov

(803) 979-0338

PLACE OF PERFORMANCE

Central Alabama VA Medical Center (CAVHCS)

215 Perry Hill Road

Montgomery, Alabama

ADDITIONAL INFORMATION

AGENCY’S URL: https://www.va.gov/central-alabama-health-care/

URL DESCRIPTION

Central Alabama VA Medical Center-Montgomery

Description of Requirement:

xvii. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

xviii. Solicitation number 36C24725Q0393 is issued as a Request for Quotation (RFQ).

xix. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03.

xx. This solicitation is Unrestricted; NAICS 337910; 1000 employees.

xxi. This requirement is for Therapy Mattresses and Control Units. The requirement does not contain options. The facility is NOT replacing the bed frames. All product(s) quoted must work with the existing bed frames without loss to fit, form or function. Newly manufactured items only.

ITEM INFORMATION

THERAPY SURFACE MATRESS LOCAL STOCK NUMBER P005723CAP01

MRS CONTROL UNIT FOR THERAPY MATRESS LOCAL STOCK NUMBER P005723CAP02

GRAND TOTAL

Salient Characteristics for the Therapy Surface Mattress

Line item 1:

Nomenclature: Therapy Surface Mattress

Salient Characteristics:

21. Mattresses must fit in current *Flat Deck hospital bed frames for please review the specific dimensions below.

22. L x W x D (inflated) 84" x 35.5" x 8"

23. Weight 45 lbs. ± 2 lbs.

24. Weight Limit: 500 lb

25. Flammability: Boston IX-11, CAL 129, 16CFR1633, 16CFR1632, CAN/GGSB 4.2#27.7

26. Antibacterial cover

27. Fluid Proof cover

28. Cover: Shear-resistant material

29. Computerized control

30. 30 Degree Head of Bed (HOB) sensor: This assists with respiratory protocols to alert if HOB exceeds the recommended protocol for compromised patients.

31. Comfort Adjust: The ability to adjust the air pressure in the head seat and foot sections of the mattress for comfort.

32. Height adjustable

33. Heel slope: designed to off load heel pressure to prevent pressure injuries of lower extremities.

34. Weighing system

35. Powered Pressure redistribution

36. Bed Exit Alert

37. Reminder Alert Settings

38. X-ray cassette sleeve

39. Transport Inflation time 3 hours minimum* - During transport or power failure, the air surface will stay at its current pressure levels for approximately 3 hours.

40. Remind Me Power Settings: The bed will never completely deflate is there is a power failure.

Line item 2:

Nomenclature: Therapy Mattress Control Unit

Salient Characteristics:

8. Control Unit – Shipping Dimensions & Weight

9. L x W x D 13.75" x 14.5" x 8.5"

10. Weight 30 lbs ± 2 lbs

11. Power requirements 120v AC, 60 Hz

12. Rated Voltage: 120 V

13. Power/Input: 10 A

14. Frequency: 60/50 hz

xxii. The vendor shall provide all necessary labor, parts, transportation, configurations; equipment needed for on-site service to unpack, inventory; install all components; calibrate/verify function. All debris and packaging must be removed from the work area(s).

xxiii. All items are to be delivered on or before 45 days after the effective date of the order. FOB: Destination

72.00

xxiv. Provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, is applied as follows.

4. All vendors shall submit your quotations no later than March 13, 2025, at 10:00AM (EST) via e-mail to joseph.locke@va.gov. Please state “ATTENTION: 36C24725Q0393 – THERAPY MATRESSES AND CONTROL UNITS” in the subject line of your e-mail. All quotes must include the solicitation number and a valid point of contact to include, company name, point of contact name, title, e-mail address and phone number. Late submissions shall be treated in accordance with the solicitation provision located at FAR 52.212-1(f).

5. Any questions or concerns regarding this solicitation shall be forwarded in writing via e-mail no later than March 10, 2025, at 12:00PM (EST), via the same e-mail address. Questions received later than this date/time may not receive a response.

6. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

Technical- Note: All quoters must provide documentation showing their ability to provide items which meet or exceed all stated salient characteristics.

Price

xxv. Provision 52.212-2, Evaluation-Commercial Products and Commercial Services is not applicable to this solicitation.

xxvi. Provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, quoters are asked to provide a completed copy with their submission.

xxvii. Clause 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services is applicable to this solicitation.

xxviii. Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition; the additional FAR clauses cited in the clause are applicable to the acquisition.

a. [X] (23) 52.219–14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 657s).

b. [X] (30) 52.219–33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 637(a)(17)).

c. [X] (48)(i) 52.225-1, Buy American—Supplies (OCT 2022) (41 U.S.C. chapter 83).

d. [X] (50) 52.225–5, Trade Agreements (NOV 2023) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note

e. [X] (59) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) (31 U.S.C. 3332).

xxix. No additional contract requirement(s) or terms and conditions were determined by the Contracting Officer to be necessary for this acquisition.

xxx. Applying a Defense Priorities and Allocations System (DPAS) rating is not applicable to this acquisition.

xxxi. Quotations are due no later than 10:00am EST on March 13, 2025.

xxxii. Primary Contact: Joseph Locke, joseph.locke@va.gov, Ph: 803-979-0338; Alternate Contact: Ben Butler, marvin.butler@va.gov.