S06 AMENDMENT 36C24725Q0061 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

0001 508-25-1-539-0001 None

508A

DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH ADMINISTRATION

Network Contracting Office (NCO) 7 2957 CLAIRMONT ROAD NE, Suite 1200 Atlanta GA 30329

508A

DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH ADMINISTRATION

Network Contracting Office (NCO) 7 2957 CLAIRMONT ROAD NE, Suite 1200 Atlanta GA 30329

To all Offerors/Bidders 36C24725Q0061

09-26-2024 X

X X x 1

This amendment has the following information;

Please see following page for questions and answers.

This is the final amendment for this solicitation. No additional questions will be answered at this time.

All terms and condition remains the same.

Benford Brundage Contracting Officer

Vendor Questions:

1. If this is a brand new contract OR if there is (was) an incumbent performing these services.

This is a new contract, one time service contract.

2. Requesting clarification if you are able to provide it for the training requirements. Are you requesting our proposed staff have this training or do you want us to teach these courses?

These are the certificates the proposed on-site staff should have. (Listed below) The staff will be working alone, around dangerous equipment and potential hazards. The facility requires the staff to be certified and knowledgeable while training around the potential hazards and while working around the equipment.

3. What should we base our pricing on for purposes of bidding?

Pricing should be base off of the delivery of the performance requirements listed in the SOW and relisted below.

PERFORMANCE REQUIREMENTS:

Vendor: will provide their own tools, materials, labor, and supervision. Vendor will provide all services required to include, but not limited to:

5.1: Survey and Procedures

a) Complete the comprehensive survey of equipment and identify all machinery that require unique (individual) LOTO procedure(s) and all equipment that will share common procedures. Develop all written LOTO Procedures.

5.1.a.1: LOTO Procedures will be in compliance with the VA written compliance program

5.1.a.2: LOTO procedures will be in compliance with OSHA 29CFR 1910.147 and based on ANSI/ASSE 244.1 guidance

b) Deliverable: Draft written procedures for each piece of machinery for review and comment.

c) Deliverable: Final written procedures for each piece of machinery. 1 full set of final procedures will be submitted in binders, to be separated by campus and tabulated by location and equipment type. In addition, 1 copy of each procedure will be laminated and posted at each item of equipment for both unique and shared procedures.

d) Deliverable: Energy Source Identification labels to be provided and fastened to energy control points where missing.

5.2: Equipment and Materials

a) Identify all LOTO equipment required to be purchased to facilitate implementation of LOTO procedures.

b) Deliverable: List of equipment to be installed as well as list of consumable materials, specifically locks and tags.

c) Deliverable: Quote for the required equipment identified under CLIN 001, to included installation costs for LOTO equipment required to be installed on existing equipment.

5.3: Training

a) Training of staff and Train‐the‐trainer. Develop training materials to facilitate training of Maintenance and Operations staffs at Atlanta VA Main campus’. These materials will be comprehensive and will be used by VA personnel to conduct periodic in house training after the initial training is provided by the vendor. Training materials shall be in compliance with VA written compliance program, VA Memorandum EC‐100 Lockout tagout, OSHA 29CFR 1910.147 and based on ANSI/ASSE 244.1 guidance and 2018 NFPA 70E.

b) Deliverable: Comprehensive training materials.

c) Deliverable: One training sessions will be conducted; 3 contact hours at Atlanta VA Main campus for M&O personnel.

5.4: Digital files and Software

a) Digital Files and Software for future updates and new procedure development

b) Deliverable: One digital copy of all developed procedures on a flash drive or cloud.

c) Deliverable: Software or license code used for the development of LOTO procedures if other than Microsoft Word.

d) “The C&A requirements do not apply, and that a Security Accreditation Package is not required”

4. Do you have a total number of procedures we should be quoting? Section 5.2(C) states to quote the required equipment identified under CLIN 002. There doesn’t appear to be a CLIN 002, and there’s no equipment identified in the solicitation.

Unfortunately, there is no CLIN 002. (Please disregard) There is an estimate is around 2,000 pieces of equipment for the three sites. Part of the job, listed in SOW is the following:

“5.1: Survey and Procedures

a) Complete the comprehensive survey of equipment and identify all machinery that require unique (individual) LOTO procedure(s) and all equipment that will share common procedures. Develop all written LOTO Procedures. “

5. Could I get an estimated number of pieces of equipment requiring the LOTO procedures or an equipment list? See number question four.

6. Regarding the “Emergency Call In Requirement” in the Performance Work Statement section of the RFQ, please provide specific details for the type of emergency work orders that you anticipate experiencing. Please define “the system” as it pertains to LOTO procedure scope development. A procedure has been written for a piece of equipment however when the lockout is performed, and equipment tested the equipment starts back-up. The vendor may be called on to help determine the problem and help perform the proper lockout.

7. Regarding Training Deliverables, please confirm the training is only at the Atlanta VA Main Campus and not required at the other two locations. Please confirm the number of M&O personnel expected to attend the training session. Training is expected to be conducted at the main facility. The personnel expected can be up to 160.

However, the intent is to train a core group of people and they will be used to train new people of people that may be missed. Hence the reason the following is included:

“5.3: Training

a) Training of staff and Train‐the‐trainer. Develop training materials to facilitate training of Maintenance and Operations staffs at Atlanta VA Main campus’. These materials will be comprehensive and will be used by VA personnel to conduct periodic in house training after the initial training is provided by the vendor. Training materials shall be in compliance with VA written compliance program, VA Memorandum EC‐100 Lockout tagout, OSHA 29CFR 1910.147 and based on ANSI/ASSE 244.1 guidance and 2018 NFPA 70E.

b) Deliverable: Comprehensive training materials.

c) Deliverable: One training sessions will be conducted; 3 contact hours at Atlanta VA Main campus for M&O personnel. “

8. In anticipation of receiving answers to our questions on Friday, September 27th, would you be able to provide a one-week bid extension with bids due on Monday, October 7th?

No.

9. On Page 10, Item 5.2.c. requires a quote for equipment identified in CLIN 2. Unfortunately, there is no CLIN 2 in the solicitation. Can you please confirm what we are required to quote? Unfortunately, there is no CLIN 002 (Please disregard)

10. Equipment Section it states: c) Deliverable: Quote for the required equipment identified under CLIN 002, to included installation costs for LOTO equipment required to be installed on existing equipment.

Will the VA be providing an equipment listing for the equipment listed under CLIN002? No, CLIN002 is a typo that should have been removed. These are the performance requirements:

5. PERFORMANCE REQUIREMENTS:

Vendor: will provide their own tools, materials, labor, and supervision. Vendor will provide all services required to include, but not limited to:

5.1: Survey and Procedures

a) Complete the comprehensive survey of equipment and identify all machinery that require unique (individual) LOTO procedure(s) and all equipment that will share common procedures. Develop all written LOTO Procedures.

5.1.a.1: LOTO Procedures will be in compliance with the VA written compliance program

5.1.a.2: LOTO procedures will be in compliance with OSHA 29CFR 1910.147 and based on ANSI/ASSE 244.1 guidance

b) Deliverable: Draft written procedures for each piece of machinery for review and comment.

c) Deliverable: Final written procedures for each piece of machinery. 1 full set of final procedures will be submitted in binders, to be separated by campus and tabulated by location and equipment type. In addition, 1 copy of each procedure will be laminated and posted at each item of equipment for both unique and shared procedures.

d) Deliverable: Energy Source Identification labels to be provided and fastened to energy control points where missing.

5.2: Equipment and Materials

a) Identify all LOTO equipment required to be purchased to facilitate implementation of LOTO procedures.

b) Deliverable: List of equipment to be installed as well as list of consumable materials, specifically locks and tags.

c) Deliverable: Quote for the required equipment identified under CLIN 001, to included installation costs for LOTO equipment required to be installed on existing equipment.

5.3: Training

a) Training of staff and Train‐the‐trainer.

Develop training materials to facilitate training of Maintenance and Operations staffs at Atlanta VA Main campus’. These materials will be comprehensive and will be used by VA personnel to conduct periodic in house training after the initial training is provided by the vendor. Training materials shall be in compliance with VA written compliance program, VA Memorandum EC‐100 Lockout tagout, OSHA 29CFR 1910.147 and based on ANSI/ASSE 244.1 guidance and 2018 NFPA 70E.

b) Deliverable: Comprehensive training materials.

c) Deliverable: One training sessions will be conducted; 3 contact hours at Atlanta VA Main campus for M&O personnel.

5.4: Digital files and Software

a) Digital Files and Software for future updates and new procedure development

b) Deliverable: One digital copy of all developed procedures on a flash drive or cloud.

c) Deliverable: Software or license code used for the development of LOTO procedures if other than Microsoft Word.

d) “The C&A requirements do not apply, and that a Security Accreditation Package is not required”

5.5: Delivery Schedule

The vendor shall submit a schedule for all of the ‘Performance Requirements’.

11. Will this quote be submitted separately from the firm fixed price quote for solicitation 36C24725Q0061? No, please submit one firm fixed price quote for the solicitation.

12. Is the expectation that vendor will execute the installation or oversee with the VA maintenance team? Refer to the performance requirements above.

13. TRAINING REQUIREMENTS:

30-Hour OSHA Construction Training for Project Manager

10-Hour OSHA Training for all personnel involved with the required service

a. Is this project manager on the VA side ex. The maintenance manager? Or is this a requirement for the project manager on the vendor side and everyone involved on the vendor’s personnel involved in the project? This is “…project manager on the vendor side and everyone involved on the vendor’s personnel involved in the project.”

b. If this is on the VA side, how many personnel are estimated for each? Estimate of 20-30 each and it needs to meet this performance requirement:

5.3: Training

a) Training of staff and Train‐the‐trainer.

Develop training materials to facilitate training of Maintenance and Operations staffs at Atlanta

VA Main campus’. These materials will be comprehensive and will be used by VA personnel to conduct periodic in house training after the initial training is provided by the vendor. Training materials shall be in compliance with VA written compliance program, VA Memorandum EC‐100 Lockout tagout, OSHA 29CFR 1910.147 and based on ANSI/ASSE 244.1 guidance and 2018 NFPA 70E.

b) Deliverable: Comprehensive training materials.

c) Deliverable: One training sessions will

14. Training Class

For the one block (est. 3 hours) instruction. How many participants are estimated to be trained. (Greater than 20 personnel shifts the pricing expectation.) Estimate of 20-30 each and it needs to meet this performance requirement:

5.3: Training

a) Training of staff and Train‐the‐trainer.

Develop training materials to facilitate training of Maintenance and Operations staffs at Atlanta VA Main campus’. These materials will be comprehensive and will be used by VA personnel to conduct periodic in house training after the initial training is provided by the vendor. Training materials shall be in compliance with VA written compliance program, VA Memorandum EC‐100 Lockout tagout, OSHA 29CFR 1910.147 and based on ANSI/ASSE 244.1 guidance and 2018 NFPA 70E.

b) Deliverable: Comprehensive training materials.

c) Deliverable: One training sessions will