36C24724Q0841 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 11

508-24-4-537-0009

N/A

Department of Veterans Affairs

VISN 7 Network Contracting Office

LaVista Business Park - Bldg A

2008 Weems Road

Tucker GA 30084

Department of Veterans Affairs

VISN 7 Network Contracting Office

LaVista Business Park - Bldg A

2008 Weems Road

Tucker GA 30084

To all Offerors/Bidders

36C24724Q0841

07-24-2024

X

X X

July 31, 2024 @ 1:00 PM EST

X 1

This Amendment to the Solicitation is to do the following:

(1) Provide an updated Statement of Work (See Attached).

(2) Extend the solicitation due date to 7/31/24 at 1:00 PM EST.

(3) All Other Terms and Conditions will remain the same.

Quentin Deloney

Contracting Officer

Statement of Work

Boiler Maintenance Service and Inspection contract

Includes Safety Device Testing and Calibration, Boiler Plant Burners, Controls, Instruments, and Data Management, Maintenance and Service, Annual Boiler &

Tank inspections.

A. General Information

1. Title of Project: Boiler Maintenance Service and Inspection contract.

2. Type of Contract: Firm-Fixed Price Base year with 4 option years.

1. Introduction:

A. Boiler plant safety, reliability, efficiency, and equipment longevity are paramount concerns of VAMC management. Malfunctioning burners or controls can cause catastrophic events resulting in injuries and death and massive property damage.

Inaccurate or inadequate data management and monitoring systems can fail to warn of unsafe or inefficient performance. Regular inspections, testing and calibration by expert technicians are an essential part of a program to address these concerns. The contractor working with VA plant personnel and supervision will perform all maintenance, testing and repairs to equipment listed below.

2. Technician Qualifications:

A. Technicians shall have completed at least a one-year trade school and have five years successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the VAMC plant. The VAMC facility manager/engineer may define and accept equivalent qualifications.

B. Technicians shall demonstrate familiarity with maintenance, repair, and ready access to the current versions of the following equipment and references:

NFPA 85, Boiler and Combustion Systems Hazards Code.

VHA Boiler Plant Safety Device Testing Manual, Most Recent Edition prepared by the

Boiler Efficiency Institute.

Location #1. 1670 Clairmont rd. Decatur Georgia 30033

4 each Cleaver Brooks 4WI 300 HP Fire Tube boilers equipped with Cleaver Brooks

HAWK boiler combustion controls and SCADA operation master control panel and manuals.

1 each Industrial steam D.A. and Condensate Tank set with level and overflow controllers and alarms.

1 each BSI Mechanical feedwater pump system with Danfoss controllers and Grundfos pumps. https://www.bsimechanical.com/

Location #2. 1701 Hardee Ave, Bldg. 125 Fort McPherson, Georgia 30310

3 each Fulton Pulse PHW-100 bldg. 125

3 each KN series gas fired bldg. 131.

2 Raypak hot water heaters bldg. 125

C. Technicians shall be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, all calibrated within one month of the site visits. At facilities with programmable digital controls, the technicians must be capable of programming the controls and have the appropriate hardware and software for this work that is appropriate for Cleaver Brooks Hawks burner management systems.

3. Inspection, Testing and Calibration Requirements:

A. Technicians shall provide all tools and labor necessary to perform inspection, tuning, testing, calibrating, and adjustments of burners and boiler and boiler plant controls as specified below. This shall be done every six months in accordance with a schedule provided by VAMC. VAMC may extend the schedule for burners in limited service.

B. Instrumentation, monitoring and data management systems as listed below shall be calibrated every six months.

C. Provide at least two weeks notice to the Contracting Officer’s Representative (COR) prior to performing the work. Work cannot be scheduled during heavy steam load periods. Only one boiler at a time can be out of service for the inspection, testing and calibration procedures. Work must be conducted when the COR or his/her designate is available on site to monitor the work.

D. VAMC will have the boilers that are to be serviced prepared for the technicians upon their scheduled arrival. This includes having the boilers clean of soot and loose scale;

fully warmed and at normal steam pressure; steam exhaust silencer system operable; all boiler, burner and fuel train pressure gages and thermometers calibrated; fuel meters in accurate operation (pressure/temperature correction factors provided, if applicable);

boiler steam flow, stack temperature and flue gas oxygen instruments operating.

https://www.bsimechanical.com/

E. VAMC will comply with any other requirements of the test personnel that are considered reasonable by VAMC and have been presented in writing at least two weeks prior to the scheduled testing.

F. The inspections, testing and calibrations shall comply with:

1) The recommendations and requirements of VHA Boiler Plant Safety Devices Testing

Manual, Most Recent Edition.

2) The written recommendations of the equipment manufacturers.

3) The requirements and recommendations of NFPA 85 Boiler and Combustion

Systems Hazards Code including applicable appendices.

4) Burner performance requirements in this document.

5) The contractor will furnish a National Board licensed boiler and high-pressure vessel inspector to do the annual inspections of all 4 boilers and the D.A. tank. Inspector will provide inspection certificates with his/her signature and stamp affixed to same to display on the boilers. Contractor shall provide a full written report of inspection along with photos of the boilers fire and water sides on the boilers and the tank set.

6) The contractor shall provide a qualified technician fully trained in boiler safety device testing to perform semi-annual, and annual testing for each boiler and Tank set as set forth in the recommendations and requirements of VHA Boiler Plant Safety

Devices Testing Manual, Newest Edition. The VA will furnish boiler plant personnel and tools to work with the contractor to do this testing. A hand-written report will be done during this testing and the contractor will furnish an electronic version in

Microsoft word, along with a list of findings and recommendations and or corrections made.

G. A summary of the work is as follows:

1) Review boiler plant log sheets and alarm and trouble reports.

2) Review records that show combustion performance (flue gas oxygen and carbon monoxide).

3) Perform overall visual inspection of systems. Verify that systems comply with referenced codes and VAMC requirements stated in this contract.

4) Test and record the operation and set points of all burner/boiler safety interlock devices. Refer to list below. Verify that the set points and operating points are within approximately 20% of normal operating parameters. Adjust as necessary and record the new settings. The operation of a device must result in burner shutdown and/or proper alarm operation.

5) Operate burner(s) on each fuel from low fire to high fire and back to low fire in at least six increments and record combustion performance (flue gas oxygen, carbon monoxide, NOx where applicable), fuel train pressures, atomizing train pressures, burner pressures, stack temperatures, boiler steam output.

6) Compare the combustion performance data with VAMC requirements (see below) and previous readings. If necessary, adjust the fuel flow and combustion air controllers, control valves and dampers to obtain the required performance. Record the new performance data.

7) Verify accuracy of instrumentation listed below. Verify that all devices are properly selected for the application in terms of type, size, set point range, performance, code approval. Calibrate all instruments that are not within manufacturer’s specifications for accuracy.

8) Immediately inform COR of any recommended repairs or modifications.

H. All of interlocks and safety devices to be inspected and tested on each boiler/burner/equipment, are contained in the VHA Boiler Plant Safety Devices Testing

Manual, Most Recent Edition, along with testing procedures.

I. Required burner performance (natural gas and #2 fuel low sulfur oil):

1) Turndown (ratio of maximum and minimum firing rates): 10/1 8/1 5/1 4/1 (Refer to original burner specification for Cleaver Brooks 4WI 300 HP Fire tube boilers).

2) Achieve, but do not exceed, boiler maximum steam flow output rating. Measure fuel input at minimum and maximum firing rates.

3) Maximum carbon monoxide: 200 parts per million (ppm)

4) Maximum NOx: 30 parts per million (Refer to original burner specification).

5) Flue gas oxygen: 2.5 – 4.2% (Up to 5.2% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single-point positioning systems).

6) Flue gas oxygen (low excess air burners): 1.0 – 2.0% (Up to 2.5% at loads below

40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single point positioning systems).

7) No visible smoke, except on heavy oil fuel maximum opacity is 20%. Comply with local emissions regulations.

8) Note: Copies of the applicable emissions regulations must be available in the boiler plant office. i.e., Current EPA Air Permit.

9) Flames shall be stable with no pulsations, shall be retained near burner, no blowoff or flashbacks, no constant flame impingement on refractory or waterwalls.

J. List of instrumentation and controls to be inspected and calibrated: (All equipment tested shall be tagged by sticker with date and Technician who certifies equipment)

1) Steam flow transmitters (all).

2) Steam flow recorders/computer readout.

3) Flue gas oxygen sampling, analyzing and recorder/computer readout.

4) Boiler and economizer stack temperature transmitters and recorder/computer readout.

5) Master steam pressure and combustion controllers.

6) Boiler outlet draft controllers.

7) Boiler water level controllers.

8) Feedwater pump skid and the deaerator and condensate storage tanks water level controllers including overflow, safety relief valves, pressure gauges, and thermometers.

9) All pressure and temperature sensors and transmitters.

10) All pressure gauges and thermometers

11) All signal processing and readout devices.

4. Reporting requirements:

A. Provide complete written report of the inspection fully describing all tests performed, all findings, and recommendations. The report shall include photos of the boilers waterside and fireside plus have two sections the first section will be in a table form that with four columns:

a. The first column labeled “FUNCTION” did the device pass or fail.

b. The second column labeled “Device” list the device number and description in accordance with the VHA Boiler Plant Safety Devices Testing Manual, Most

Recent Edition.

c. The third labeled “Deficiencies-Recommendations.”

d. The fourth column labeled “corrective actions” list any corrective actions taken during the inspection.

The next section shall be in paragraph/bulleted form and list each device individual in accordance with the VHA Boiler Plant Safety Devices Testing Manual, Most Recent

Edition. This section must reference the correct Master Specification and Standard

Detail for that device. See sample below.

Condensate Storage Tank High Water Alarm

Purpose: High water level may be an indication of condensate transfer pump failure that could lead to low water condition in the feedwater deaerator and in the boilers. There may be a failure of make-up water controls.

Recommended set point: 4 inches below overflow level and 2/3 of tank height.

Potential hazards due to failure of high-water alarm: Feedwater deaerator running dry and, consequently, boiler feed pumps running dry will cause.

overheating and damage to pumps and potential for plant shut down. Failure of make-up water controls (in open position) could lead to significant cost from waste of water and condensate from the tank overflow if this occurs over a long time.

Recommended type of device: Conductivity probe type switch. Float type switches have high failure rate in this application where they are exposed to flash.

steam that causes seals to harden and prevent float movement.

VA Master Specification section: 23 50 11 (old 15625).

www.va.gov/facmgt/standard/

VA Standard Detail: SD232111-05.pdf www.va.gov/facmgt/standard/

Failure rate of float types: 48% (BEI study of VA boiler plants).

Make and Model: Mercoid Float

Did it function properly: No

Category & Action Time Limit: Upon Failure or Within 5 Years

Comments: Float type switches are not allowed for high water alarms. The VA recommended switch type is a conductivity probe type switch. Install the VA recommended switch and set to alarm at 2/3 of the tank height. There are valves.

that can isolate this alarm. These valves must be made lockable only in the operating position.

B. Furnish report within two weeks of each facility inspection in “Microsoft Word” format by email to the COR and to the VA Headquarters office designated. Provide hard copies of data sheets and flue gas analyzer “strip” printouts to the COR within two weeks of visit.

C. All safety-related deficiencies shall be immediately reported to the COR, Boiler Plant

Work Leader and Supervisor and/or Chief Engineer during the inspection visit along with recommendations to correct same.

D. Semi-annual reports due no later than 10 days after inspections or any site visits where contracting work was performed.

5. Response Requirements:

The contractor shall schedule Semi-annual visits which will total four on site visits per year the

Contractor shall be available on site for one-week M-F minimum of 8 hours during the Semi-annual visits to do comprehensive contract requirements as detailed in this contract. Contractor shall be available for 8 emergency calls per quarter 24/7 with a minimum call back response time of two hours and a minimum on site response time of six hours. The contractor shall furnish up to $3,000.00 in emergency repair parts per quarter as needed. The contractor is required to respond to all phone calls, emails, and text message inquiries within 12 hours and no later than

24 hours.

6. SPECIFIC MANDATORY TASKS AND ASSOCITED DELIVERABLES

➢ Provide Semi-annual combustion reports that include NOX.

➢ Provide Semi-annual BEI testing results with recommendations.

➢ Provide Semi-annual detailed service log of all service performed.

➢ Provide Semi-annual log of all emergency call backs and results.

➢ Provide Semi-annual detailed parts list of all parts furnished.

7. EVALUATED OPTIONAL TASKS AND ASSOCIATED DELIVERABLES

The contractor will use their expertise to do an inspection of the entire plant area and equipment each visit and make recommendations concerning improvements to daily operations. Address any safety concerns or possible OSHA violations that staff may be overlooking. Contractor will coordinate with plant supervisor & work leader to plan details of all work forthcoming to make all safety testing, annual inspections, or repairs as seamless and non-disruptive to the smooth operations of the plant. Contractor may bring or ship parts for future jobs for storage onsite within the confines of the plant.

8. CHANGES TO SCOPE OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a project folder along with other products of the project. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

9. TRAVEL

Contractor shall cover all travel cost associated with travel to and from their office and the

Atlanta VA and Fort McPherson locations.

10. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order are the exclusive property of the U.S.

Government and shall be submitted to the Contracting Officer at the conclusion of the task order.

2. The Contracting Officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order presented to the contractor shall be submitted to the Contracting Officer for response.

3. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the Contracting

Officer.

11. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS1

All contractor employees who require access to the Department of Veterans Affairs’ computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. This requirement is applicable to subcontractor personnel requiring the same access.

1. Position Sensitivity – The position sensitivity has been designated as LOW RISK

2. Background Investigation – The level of background investigation commensurate with the required level of access is (Minimum Background Investigation)

3. Contractor Responsibilities

1 This language is still in draft form. The OI Service Center is reviewing alternative sources for background investigations.

A. The contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain a U.S. citizenship, and are able to read, write, speak, and understand the English language.

B. The contractor shall submit or have their employees submit the required forms (SF

86 or SF 85P, SF 85P-S, FD 258, Contractor Fingerprint Chart, VA Form 0710, Authority for Release of Information Form, and Optional Forms 306 and 612) to the

VA Office of Security and Law Enforcement within 30 days of receipt.

C. The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract.

D. Failure to comply with the contractor personnel security requirements may result in termination of the contract for default.

4. Government Responsibilities

A. The VA Office of Security and Law Enforcement will provide the necessary forms to the contractor or to the contractor’s employees after receiving a list of names and addresses.

B. Upon receipt, the VA Office of Security and Law Enforcement will review the completed forms for accuracy and forward the forms to the office of Personnel

Management (OPM) to conduct the background investigation.

C. The VA Office of Security and Law Enforcement will notify the contracting officer and contractor adjudicating the results of the background investigations received from

OMB.

D. Upon being notified about a favorable determination, the contracting officer may issue a notice to proceed to the contractor.