36C24722R0032.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

PLACE OF PERFORMANCE

Department of Veterans Affairs

Ralph H. Johnson VA Medical Center

109 Bee St.

Charleston SC

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street Charleston SC 29403-5799

POINT OF CONTACT*

Contract Specialist Scott D. Rogge scott.rogge@va.gov 843-934-3195

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a Pre-solicitation Notice ONLY

· IT IS NOT A REQUEST FOR PROPOSAL.

· ALL INFORMATION NEEDED TO SUBMIT SF330 DOCUMENTS ARE CONTAINED HEREIN.

· NO ADDITIONAL SOLICITATION PACKAGE OR TECHNICAL INFORMATION WILL BE ISSUED.

PROJECT: 534-22-101 Renovate Genitourinary (GU) HVAC and other areas Work Location: Ralph H. Johnson VA Medical Center, Charleston, SC 29401 Estimated/Target Design Completion Period: 343 calendar days after Award of contract.

CONSTRUCTION MAGNITUDE: Between $2,000,000 and $5,000,000.

NAICS: 541330 – Engineering Services SMALL BUSINESS SIZE STANDARD : $16.5 Million SET-ASIDE: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Site Visits will not be arranged during this phase.

SF 330 Date of Receipt/Due Date:

Interested firms having the capabilities to perform this work must submit one (1) electronic SF 330 and attachments (if any) no later than (NLT) 2:00 PM (ET) 11 Mar 2022.

The VA’s email system will not allow for file sizes greater than 20MB. If sending multiple emails, please see directions provided further down in this notice.

PROJECT OVERVIEW:

The Ralph H. Johnson VA Medical Center located in Charleston, South Carolina is seeking a qualified Architectural Engineering firm to provide all labor, materials, tools, equipment, and design services to include Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-Built Documentation, and all other related services necessary to “Renovate the Genitourinary (GU) area.”

Project will renovate approximately 7,400 square feet of the GU space and surrounding areas, replace HVAC and other utility systems, and other deficiencies in the limits of work. The areas to be renovated are located on the third floor of the Ralph H. Johnson Veteran’s Medical Center and are identified in Attachment H.1 and Attachment H.2. The project will provide compliant procedure rooms to decompress operating rooms for ambulatory procedures and will address waiting area deficiencies by consolidating with ACC/GI waiting rooms. The project will include temporary HVAC considerations. The project will require phasing to enable minimal impact to operations. The 2021 Facility Condition Assessment’s to be addressed include: #339652 Engineering Control System (Pneumatic Points) ($200,000), and #339595 Fire Sprinkler/Pump ($200,000).

The A/E is to include Schematics, Design Development, and Construction Documents for design review meetings and final RTA and electronic files for both specifications and drawings. Also included as part of contract are construction cost estimates, all required site investigations, site visits and construction period services.

SDVOSB SET-ASIDE:

This requirement is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses under the authority of 38 U.S.C. 8127(d). To be eligible for award the SDVOSB you must be considered small under the relevant NAICS code. SDVOSB contractors must be verified and viewable in VetBiz www.vip.vetbiz.gov prior to submission of proposal and prior to award of contract with VAAR 804.1103-70. Status as a qualified SDVOSB concern is under the authority of 38 CFR Part 74 in accordance with the VA Acquisition Regulation (VAAR) Part 819. Any person, persons, or business entity suspected of misrepresenting itself for the purpose of securing a Government contract may be criminally investigated and prosecuted for fraud against the United States of America. Parties found misrepresenting their status also risk debarment from further Government contracts. Eligibility determination is performed by the Center for Veterans Enterprise (CVE). Eligible SDVOSB concerns must also be registered at the following websites:

System for Award Management (SAM): https://www.sam.gov/portal/public/SAM/ VETS100/100A Report must be complete: http://www.dol.gov/vets/vets4212.htm Important Notice : Prior to submitting a proposal under this SDVOSB set- aside solicitation; offerors must apply for and receive verification from the Department of Veteran Affairs Center for Veterans Enterprise (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so.

For a Service-Disabled Veteran Owned Small Business (SDVOSB) to be considered as a prospective contractor, the firm, including Joint Ventures, must be verified and registered in the Department of Veteran Affairs (VA) Office of Small & Disadvantaged Business Utilization (OSDBU) Vendor Information Pages (VIP), VETBIZ (www.vip.vetbiz.gov , and registered in the System for Award Management (SAM) database (www.sam.gov) at time of submission of their qualifications. Failure of a prospective SDVOSB to be verified by the Center for Veterans Enterprise (CVE) at the time the SF 330 is submitted shall result in elimination from consideration. All Joint Ventures must be CVE verified at time of submission and submit agreements that comply with 13CFR 125.15 prior to contract award.

In order to assure compliance with FAR Clauses, 52.219-14 Limitations on Subcontracting (DEVIATION 2019-01) and VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2019) (DEVIATION), all firms submitting a SF 330 for this pre-solicitation notice are required to indicate what percentage of the cost of contract performance will be expended on the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other consultant/subcontractor or otherwise used small or large business entity(s). Any consultant/subcontractor or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), small, large, etc.). Failure to provide this information will deem the firm’s SF 330 submittal as nonresponsive and preclude further evaluation.

BROOKS ACT COMPLIANCE:

Federal Acquisition Regulation (FAR) Part 36.6 (Brooks Act) selection procedures apply. The A-E Services listed herein is being procured in accordance with the Brooks Act (Public Law 92-582) as implemented in Federal Acquisition Regulation (FAR) 36.6 and VAAR 836.6. Pursuant to FAR, the firm responding to this requirement must be permitted, by law, to practice the professions of architecture or engineering and meet all required qualifications for the state of Georgia.

EVALUATION CRITERIA:

Submitted 330’s will be evaluated using the following criteria as found in FAR 42.1503 Table 42-1 :

Performance meets contractual requirements and exceeds many to the Government’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

Performance meets contractual requirements and exceeds some to the Government’s benefit.

The contractual performance of the element or sub-element being evaluated was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being evaluated reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Not applicable or rater has not observed performance in this area.

REFERENCES:

Submit a minimal of three (3) references; any of the following evaluations are acceptable:

If a completed CPARS evaluation is available, it shall be submitted with the completed SF330 package. If there is not a completed CPARS evaluation, the PPQ included with this notice is provided for the Offeror or its team members to submit for each project included in criterion two (2). If a PPQ is submitted, but an official CPARS evaluation is found for that project in government databases, the official evaluation will take precedence. If a CPARS evaluation is not available, ensure correct phone numbers and email addresses are provided for each contract customer/reference. Completed PPQs should be submitted with your SF330. If the A-E is unable to obtain a completed PPQ from a contract customer/reference for a project before the response date set forth in this notice, the A-E should complete and submit with their response the first page of the PPQ (Attachment #1), including contract and point of contact information for the respective projects.

A-Es should follow-up with references to ensure timely submittal of questionnaires.

A-Es shall not incorporate by references into their response CPARS or PPQ evaluations previously submitted in response to other A-E procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

USE OF SMALL BUSINESS CONCERNS AS SUB-CONTRACTOR(S):

Demonstrate commitment and use of small business concerns as sub-contractor(s) on this contract. (Demonstrated commitment is pre-awarded contracts and agreements (submitted with proposal) with small businesses to perform on this requirement.) Provide a chart with each small business category; identify the proposed names of the small businesses and subcontracting the prime anticipates to subcontract. The government will also evaluate the offerors use of Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs), 8(A), Hub-zone, Woman-owned or any other small business. Evaluation of the offeror’s proposed SDVOSB or VOSB involvement will be based on the information presented in the offeror's proposal and on the registration information in the VetBiz.gov VIP database (http://www.vetbiz.gov) at the time of the offeror's submission.

OTHER INFORMATION:

Firms responding to this announcement by submitting a qualifying SF 330, before the closing date and time, will be considered for initial selection evaluation. Following initial evaluation of the SF330s received, three or more firms that are considered the most highly qualified to provide the type of services required will be selected for interviews. Selected firms will be notified by telephone or email of selection and provided further instructions. Selection and evaluation of firms shall be made based on SF330 submissions and direct responses to the selection criteria identified herein. Failure to address all selection criteria will result in a decreased rating. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and Contracting Officer knowledge of current project performance. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being removed from consideration. Firms that design or prepare specifications in conjunction with this contract are prohibited from participating on any future construction contracts based on those documents. All projects identified on the SF330 must be completed by the office/branch/individual team member performing the work under this contract.

SUBMISSION CRITERIA:

The SF 330 form may be downloaded from http://www.gsa.gov/portal/forms/type/SF Completed SF 330’s shall include the primary firms, subcontractor firms and any consultants expected to be used on the project. Do not submit information incorporating by reference.

The following format shall be used:

(1) Cover Page with Solicitation Number, Project Title

(2) Table of Contents

(3) SF 330’s

(4) Copy of Current A/E License

(5) Copy of current vetBiz.gov SDVOSB certification

(6) DUNS Number

(7) Cage Code

(8) Tax ID number

(9) The E‐mail address and Phone number of the Primary Point of Contact.

All SF330 submittals must be sent electronically to the attention of Scott Rogge, Contract Specialist at Scott.rogge@va.gov . Please provide Pre-Solicitation Number, Project Title, and Firm Name in Subject Line of email. When submitting SF330s, if more than one email is sent, please number emails in Subjects as “1 of n”. Submittals received after the date and time identified on page one (1) will not be considered. Firms not providing the required information may be negatively evaluated. Facsimile submittals will not be accepted. All information must be included in the SF330.

SF 330 Supplemental Information Architect Evaluation Criteria

In addition to the submission of the SF 330, Offerors are required to provide the following supplemental information as part of the total submission package.

Submission Instructions

a) The Offeror is required to submit project data/information to support meeting the evaluation criteria contained herein. Data/information submitted shall best demonstrate the Offeror’s ability to meet or exceed solicitation requirements.

b) Offeror’s shall complete and submit the following statement:

i) “I [signatory authority], of [Offeror Company or Joint Venture] certify that the team proposed to perform under this requirement demonstrates the capability of 50% SDVOSB performance in compliance of 48 CFR 852.219-10”.

c) The Offeror shall submit up to five (5) relevant projects and associated data for evaluation:

i) The projects/data submitted for evaluation shall be utilized throughout the submission package;

ii) The projects/data shall be completed or substantially (50%+) construction complete;

iii) Projects/data shall be from the date the solicitation closes to five (5) years prior;

iv) Projects/data submitted shall be projects with total construction costs of $4,500,000 and greater;

v) Projects may include Federal, State, or local Government, as well as private industry projects. Offerors are responsible for providing project description and applicable information in sufficient detail to permit evaluation of project relevancy versus minimum requirements.

d) Failure to meet above submission requirements may result in the submission being considered ‘non-responsive’.

e) Projects submitted not meeting the below evaluation criteria or submission requirements may be scored negatively or considered non-responsive.

f) When pages are referenced, a page signifies an 8-1/2” x11” single sided piece of paper.

1) SF 330 Selection Criteria

a) Evaluation Criteria are provided below and listed in relative order of importance.

b) Specialized experience and technical competence in the type of work required.

i) Basis of Evaluation:

(1) Specialized experience pertains to the types, size, volume, budget, and complexity of work previously or currently being performed by the Offeror that is comparable to the work covered by this solicitation. Specialized experience may also include unique conditions, considerations, or circumstances encountered that are relevant to this solicitation.

(2) Specialized experience does not include overseas offices for projects outside the United States, its territories, or possessions; nor does it include subsidiaries that are not normally subject to management decisions, accounting, and policies, or a holding or parent company or an incorporated subsidiary that operates under a firm name different from the parent company.

(3) Technical competence includes construction and design projects similar in project scope, size, construction features, dollar value, and complexity of that listed in the solicitation. Technical competence also includes experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials.

(4) Similar complexity is considered projects of an operational, construction, or design likeness to the work covered in this solicitation.

(5) Specific emphasis of experience and technical competence shall be geared towards structural, architectural, interior design, equipment/furnishings, mechanical, plumbing, fire detection/protection, electrical, electronics/security, telecommunications, healthcare technology systems and devices, and environmental hazards, such as suspect lead-containing materials, suspect ACM, other hazardous materials.

(6) Offerors unable to demonstrate proven specialized experience and technical competence may be considered non-responsive.

(7) Failure to provide requested data may negatively impact an Offeror's rating.

ii) Submission requirements:

(1) Submit a summary sheet for the Offeror and each key consultant. Each summary sheet shall not be more than one (1) page in length, and no more than fifteen (15) pages total.

c) Past Performance on contracts with Government agencies and private industry in terms of cost control, quality work, and compliance with performance schedules.

i) Basis of Evaluation:

(1) Past performance is a measure of the degree to which an Offeror satisfied its customers’ needs and requirements and compliance with applicable codes, standards, laws, and regulations. The evaluation of past performance will include but is not limited to:

(a) The customer’s assessment of the Offeror's commitment to customer satisfaction;

(b) Timely delivery of quality work;

(c) The Offeror's record of conforming to contract requirements and applicable codes, standards, laws and regulations;

(d) Successful implementation of the Quality Control Plan and quality control procedures;

(e) Addressing design errors/omissions timely;

(f) Providing Construction Period Services satisfactorily to customers;

(g) Adherence to approved schedules; and,

(h) History of timely and professional communication and cooperative behavior.

(2) Include information on problems (errors/omissions) found, how the problems were corrected, and the impacts to the successful completion of the project (time delays, cost impacts, design modifications, etc.).

(3) Provide information supporting favorable cost control, quality of design submissions, and schedule compliance.

(4) Provide Contractor Performance Assessment Reporting System (CPARS) ratings for submitted relevant projects. If no CPARS data is available, provide Past Performance Questionnaires (PPQs). PPQs must be incorporated into the submission; CPARS reports and PPQs will not count towards page limitations. Offeror risks receiving a lower rating if fewer than three (3) are received.

(5) Include a discussion on the Offeror’s record of significant claims for improper or incomplete design services.

(6) Higher ratings may be given for work performed on VA Medical Center campuses.

(7) Failure to provide requested data or to provide an accessible point of contact (POC) may negatively impact an Offeror's rating.

(8) Failure to demonstrate proven competence to perform projects like the requirements of the solicitation may be considered ineligible for award.

(9) Data from other projects not included in b) above are acceptable under past performance (such as cost control or schedule delays) in tables or charts.

ii) Submission requirements:

(1) Submit a summary sheet describing the Offeror’s past performance. The summary sheet shall not be more than two (2) pages in length.

(2) Provide either a CPARS or PPQ for each submitted relevant project.

d) Implementation of a Design Quality Assurance/Quality Control (QA/QC) Plan (Other).

i) Basis of Evaluation:

(1) Provide a Preliminary Design QA/QC Plan and associated procedures to be utilized on this solicitation that demonstrates that the design submissions, drawings, plans, specifications, submittal logs and other relevant information will go through a rigorous review process and coordination effort within the A/E firm and with subcontracted firms. Denote industry standards, best practices, and performance improvements taken to increase efficiency and quality,

(2) Identify the roles and responsibilities of the major personnel of the Offeror. It is expected that a Principal of the Offeror, knowledgeable and engaged with the project, reviews and approves submissions prior to their submission. Identify the key personnel that are expected to be accountable for the implementation of the QA/QC plan and responsible for completion of contract requirements.

(3) Depict the successful implementation of the QA/QC plan/procedures in the submitted relevant projects. Failure to provide QA/QC plan/procedures for each project may negatively impact an Offeror’s rating.

(4) Describe the process for finding and mitigating design errors/omissions during design.

ii) Submission Requirements:

(1) Provide a preliminary Design QA/QC Plan and any associated procedures to be utilized for this solicitation.

(2) Provide a summary sheet depicting the successful implementation of the Design QA/QC Plan. The summary sheet shall not be more than one (1) page in length.

e) Professional qualifications necessary for satisfactory performance of required services.

i) Basis of Evaluation:

(1) Evaluation of professional qualifications will include but is not limited to the subjective assessment of the Offeror's individual resumes.

(2) The Offeror shall have a professional engineer, registered in any state in the United States, knowledgeable in their appropriate design discipline, to be the lead designer responsible for reviewing and approving design submissions.

(3) The Offeror shall have a professional engineer, qualified and knowledgeable of state and local regulations, be the lead designer responsible for reviewing and approving design submissions and facilitating permit documentation (depending on the nature of the design i.e. environmental, stormwater, etc.).

(4) Key personnel to provide qualifications to meet this criterion include Principal(s), Project Manager(s), key consultants, individuals responsible for implementation of the Design QA/QC Plan, and other individuals that are responsible or accountable for design submissions.

(5) The Offeror shall describe and/or depict which projects and how well key personnel of the design team have worked together.

(6) Higher ratings for this criterion may be given when the Offeror's specific personnel demonstrate relevant credentials, such as professional engineer/architect registration, involvement and degree of involvement in professional organizations, research/publications, code/standard body involvement, etc.

(7) Offerors unable to demonstrate professional qualifications necessary to perform designs may be considered ‘non-responsive’.

(8) Failure to provide sufficient data supporting professional qualifications may negatively impact an Offeror's rating.

ii) Submission Requirements:

(1) Submit personal resumes and relevant information for key and responsible personnel on SF330 documentation. SF330 documentation shall not be more than one (1) page in length, and not more than fifteen (15) total pages.

f) Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services

i) Basis of Evaluation:

(1) Evaluation of the Offeror’s knowledge, skills, and abilities to complete necessary Construction Period Services (CPS) to support successful project completion.

(2) Provide a narrative describing the below services, but not limited to:

(a) Professional field inspections, both scheduled and emergent;

(b) Maintaining a comprehensive submittal log inclusive of material data, shop drawings, certifications, etc.;

(c) Review of construction submittals for design conformance, variance, and applicable code/standard compliance;

(d) Providing timely and complete responses to requests for information;

(e) Providing supporting documentation (statements of work, cost estimates, technical reports, etc.) for construction modifications;

(f) Providing record drawing documentation;

(g) Process for correcting design errors/omissions identified during construction; and,

(h) Other requirements defined under CPS in the Statement of Work.

ii) Submission Requirements:

(1) Provide a narrative that describes the Offeror’s performance completing CPS for construction. Narrative shall not be more than one (1) page in length.

g) Capacity to accomplish the work in the required time.

i) Basis of Evaluation:

(1) Identify the Offeror’s past, present and projected future workload, including VA contracts over the previous 12 months.

(2) Describe the Offeror’s capacity to incorporate this solicitation’s work while meeting prescribed dates for current workload. Each key team member to include % of available capacity to take on new project.

(3) Evaluation of this factor will be an assessment of the Offeror’s ability to complete design documents within the period of performance and meet solicitation requirements.

(4) Data from other projects are acceptable in tables or charts.

(5) Higher ratings may be given for this criterion when information provided exceeds the minimum requirements.

ii) Submission Requirements:

(1) Provide a narrative that describes the Offeror’s work capacity. Narrative shall not be more than one (1) page in length.

h) Location in the general geographical area of Charleston, SC, and knowledge of the locality of the Ralph H. Johnson VA facility:

i) Basis of Evaluation:

(1) Offeror’s will be subjectively evaluated based on their knowledge (and the knowledge of subcontractors) of unique conditions or variables, such as familiarity of applicable codes, regulations, construction market & labor conditions, geotechnical, seismic, weather, environmental, or other unique considerations found in the Charleston, SC geographical area.

(2) If prior experience in Charleston, SC is minimal, describe how the design team plans to obtain specific knowledge of local conditions or project features required for a compliant design.

(3) Data from other projects are acceptable to highlight knowledge of the Charleston, SC geographical area.

(4) Offerors that submit relevant projects outside of the Charleston, SC geographical area may be given a lower rating than projects within the Charleston, SC geographical area.

ii) Submission Requirements:

(1) Provide a narrative that describes the Offeror’s experience in the Charleston, SC geographical area. Narrative shall not be more than one (1) page in length.

i) The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors:

i) Basis of Evaluation:

(1) Offeror’s shall be evaluated based on their utilization plans for service-disabled Veteran-owned small businesses (SDVOSBs), Veteran-owned small businesses (VOSBs), or other types of small businesses.

(2) Offerors shall submit qualifications for proposed consultants per other criteria in this solicitation.

ii) Submission Requirements:

(1) Provide a narrative that discusses the Offeror’s approach. Narrative shall not be more than one (1) page in length.

See attached document: 534-22-101 AE PPQ rev 1 - FINAL.

Presolicitation Notice