36C24720Q0210-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 521-20-1-5124-0105 n/a Department of Veterans Affairs Central Alabama Veterans Health Care 215 Perry Hill Road Montgomery

AL

36109-3798 Department of Veterans Affairs Central Alabama Health Care System East Campus 2400 Hospital Road Tuskegee

AL

36083-5001 To all Offerors/Bidders

36C24720Q0210 01-31-2020

X x The purpose of this modification is to post the Questions and Answers from Vendors:

Marcus Watts Contracting Officer

1. Please confirm VA will allow the drawings to be picked up by the Vendor, transported, and scanned at our off-site cataloging and scanning production facility. Yes

2. Please confirm VA only wants to capture the project number and year. For other VA scanning jobs we have successfully performed, we capture additional data as directed by the CO, COR and Engineering staff (e.g., Project Number, Date, Building, etc.). Yes

3. Please confirm VA is directing the Vendor to scan an “Up-To, and Not-To-Exceed” total of 6,400 drawings. Yes

4. Please confirm that VA is not directing the Vendor to design or convert any drawings into AutoCAD (i.e., VA will provide both paper and AutoCAD drawings). Correct If VA is directing the Vendor to develop AutoCAD drawings, please confirm how many total drawings will be developed.

5. Please confirm that VA will destroy or recycle any duplicates or unwanted sets the Vendor identifies. Yes Or please confirm if VA prefers the Vendor to destroy unwanted sets.

6. Can VA provide direction regarding the details and specifications for a digital management system (e.g., MS Access, Cloud-Based DMS, On-Premise Based DMS, Single-Sign On, etc.). MS Access

7. Are you looking Onsite only scanning or will prefer Offsite Scanning? Off site

8. For Offsite scanning, an we pick up all the documents in a single trip? Yes

9. Are all of the documents in good condition? no

10. Is this a new requirement? Yes If not, can you please provide the name of the incumbent, the current contract value and eligibility criteria to re-compete?

11. Is there budget fix for this project? No If yes, How much?

12. Can you pls. provide Indexing criteria for each document type and sample fields to be included for indexing? Upon award

13. Is OCR expected for the images? Don’t know what OCT is

14. Do we need to provide the digitized documents in a specific folder structure? Pls. provide if any By project. Upon contract award

15. Do you need documents to be scanned as Black & White or Color? B&W If color then what % or quantity of documents are expected in color?

16. Are these documents single sided? Yes

17. What is the level of preparation required? (Removal of fasteners, staples, post-it’s, etc.)

18. What level of reassembly is required? (Do we need to apply to fasteners, post-it’s and rearrange the documents in the same order after scanning?) Staple

19. How will the documents provide? In loose paper, boxed, binder, stapled or spiral bound? Loose

20. As per RFP page, due date is Jan 31,2020 and in SF form it is 02-04-2020. Please confirm the actual due date for this RFP, so we can submit response on time. Due February 4 2020.

21. What is the resolution requirement for image output? Ex: 200 DPI, 300 DPI? Pls. confirm 300DPI