36C24720Q0075-0001009.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 12-23-2019 679-20-1-4040-0001 N/A Department of Veterans Affairs Central Alabama Veterans Health Care 215 Perry Hill Road Montgomery

AL

36109-3798 Department of Veterans Affairs Central Alabama Health Care System East Campus 2400 Hospital Road Tuskegee

AL

36083-5001 To all Offerors/Bidders

36C24720Q0075 11-13-2019

X X

Extended till 12/27/2019 @ 1300hrs Extended till 12/27/2019 to allow for Questions and answers to be posted.

Marcus Watts NCO 07, Contracting Officer Below are the answers to your questions in RED.

1. Is there an incumbent and which company is it? River Oaks Health

1. What is the contract # of the previous or existing contract? VA247-15-C-0082

1. What was the annual cost of the previous or ending contract? See Contract

1. How many employees are authorized coverage for this service? (This number should be the maximum number of employees to be employed by the VAMC and its CBOCs/tenant units). The SOW states 1150 employees, is this still the accurate number? At the time 1150 was how many we have on board, however, this number fluctuates either up or down. Our current number on board is 1165

1. Most EAPs cover the employee and family member dependents as defined by the IRS for tax purposes. This solicitation seems to imply that the EAP will cover not only immediate dependent family members as defined by the IRS but also any extended family including the employee’s parents, the employee’s siblings, the employee’s sibling’s spouses and all of their offspring plus foster children and of course adopted children. It also seems to imply possible coverage of Aunts/uncles and cousins as well,… “any blood relative.” Can you clarify who in fact is covered and also the approximate number of the average family size to be covered? All relationships specified in the statement of work, cannot define size of family

4. We ask this because this requirement is considerably outside the norm for EAP services and will cause our pricing to be significantly higher than what would normally be quoted if the amount of people needing coverage is beyond the IRS definition of dependent family member.

1. On page 5 of the solicitation it states, “A full-service facility must be within a 10-mile radius of the Tuscaloosa VAMC and shall have classroom/s and conference room/s for needed off-site training and seminars, as well as therapeutic play areas for child services. Multiple secure, private offices should be available to accommodate several clients at one time, if needed.”

5. Generally any training or seminars are conducted on campus at the VAMC or its CBOCs to provide employee orientation or annual supervisor training sessions concerning the EAP services provided. Wellness seminars can also be provided on VA campus if desired. Additionally, with regards to a facility with classrooms and conference rooms, a counseling facility may not be available in Tuscaloosa with that capability. Generally, most counseling offices offer therapy/counseling rooms that can accommodate a counselor and 2 to 3 clients at a time. Additionally, therapeutic play areas for children may or may not be available. There are a number of qualified counselors in the Tuscaloosa area who provide counseling services and some play therapy sessions for children in our network.

5. Can you provide clarification on the need for therapeutic play areas? Are these for children to be used for supervised play while a parent or guardian is being counseled or for child therapy purposes? Yes

5. Lastly, it may be difficult to find one facility that provides all of the above requested services, however we feel confident that we can find a number of affiliate counseling offices that when combined would cover most or all of your requirements. Can this requirement stated above for facility requirements be met with more than one facility in our network? Yes

5. We are not sure we can find private counseling offices with security guards as this is not the norm. It appears that this SOW was written as if a service would mirror a VA facility’s capabilities. Most private counselors and their facilities do not have this capability of private security. Can we remove this requirement or make it optional? No, this is not optional and cannot be removed

1. There are counselors available in Selma and Fayette, AL that could fulfill the last requirement. Would this be acceptable in lieu of having counselors from Tuscaloosa travel to those towns to provide counseling if available? Yes

1. Page 7 of the SOW states that a “minimum of 4 on-site workshops be provided on a quarterly basis” and to cover each shift. What would the maximum number of seminars requested be and how many shifts need covering and the times of day to provide these seminars? (We are trying to ascertain a maximum number of seminars per year to price correctly as each seminar generally has a fixed cost associated with it.) There is not a set number of maximum seminars all depends on the need and topic for the needs of the facility, there are three (3) shifts: Day Shift- 0800-1630; Evening Shift- 1530-2400; Night Shift- 2400-0800