36C24720Q0043-001.pdf

Combined Synopsis/Solicitation for Commercial Services

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL SERVICES

General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: 36C24720Q0043

Posted Date: 18 October 2019

Original Response Date: 28 October 2019

Current Response Date: 28 October 2019

Product or Service Code: J065

Set Aside (SDVOSB/VOSB): Small Business

NAICS Code: 339112 - Surgical and Medical Instrument Manufacturing

Contracting Office Address

325 Folly Rd Charleston, SC 29412

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-01, Effective October 10, 2019.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,000 Employees.

The VISN 7/NCO 7 Services Branch is seeking to purchase CareFusion (Alaris Medley) Preventive Maintenance Service.

All interested companies shall provide quotation(s) for the following:

Services

Period of Performance: TBD

Line Item

Description Quantity UoM Total Price

0001 PROVIDE ALL SERVICE, TOOLS, PERSONNEL,

TRANSPORTATION, LODGING CLEANING MATERIALS,

SUPPORT EQUIPMENT FOR THE COMPLETION OF

ANNUAL PREVENTIVE MAINTENANCE ON THE

CURRENT INVENTORY OF ALL CAREFUSION (ALARIS

MEDLEY) DEVICES, ALL MODELS (8015, 8100, 8110,

8120, 8300) TOTAL OF 740 DEVICES. TO INCLUDE THE

PICK UP AND RETURN DELIVERY OF DEVICES FROM

THE MEDICAL CENTER WARDS, CLEANING IF

NECESSARY, UPGRADING PHARMACY FORMULA DATA

FILE, AND NETWORK CONFIGURATION FILE IF

NEEDED, DOWNLOADING OF THE "CQI" DATABASE

FILE ON TO TRANSPORTABLE MEDIA FOR USE BY

QUALITY MANAGEMENT OR OTHERS.

BASE YEAR

1 Job

1001 PROVIDE ALL SERVICE, TOOLS, PERSONNEL,

TRANSPORTATION, LODGING CLEANING MATERIALS,

SUPPORT EQUIPMENT FOR THE COMPLETION OF

ANNUAL PREVENTIVE MAINTENANCE ON THE

CURRENT INVENTORY OF ALL CAREFUSION (ALARIS

MEDLEY) DEVICES, ALL MODELS (8015, 8100, 8110,

8120, 8300) TOTAL OF 740 DEVICES. TO INCLUDE THE

PICK UP AND RETURN DELIVERY OF DEVICES FROM

THE MEDICAL CENTER WARDS, CLEANING IF

NECESSARY, UPGRADING PHARMACY FORMULA DATA

FILE, AND NETWORK CONFIGURATION FILE IF

NEEDED, DOWNLOADING OF THE "CQI" DATABASE

FILE ON TO TRANSPORTABLE MEDIA FOR USE BY

QUALITY MANAGEMENT OR OTHERS.

OPTION YEAR 1

1 Job

2001 PROVIDE ALL SERVICE, TOOLS, PERSONNEL,

TRANSPORTATION, LODGING CLEANING MATERIALS,

SUPPORT EQUIPMENT FOR THE COMPLETION OF

ANNUAL PREVENTIVE MAINTENANCE ON THE

CURRENT INVENTORY OF ALL CAREFUSION (ALARIS

MEDLEY) DEVICES, ALL MODELS (8015, 8100, 8110,

8120, 8300) TOTAL OF 740 DEVICES. TO INCLUDE THE

PICK UP AND RETURN DELIVERY OF DEVICES FROM

THE MEDICAL CENTER WARDS, CLEANING IF

NECESSARY, UPGRADING PHARMACY FORMULA DATA

FILE, AND NETWORK CONFIGURATION FILE IF

NEEDED, DOWNLOADING OF THE "CQI" DATABASE

FILE ON TO TRANSPORTABLE MEDIA FOR USE BY

QUALITY MANAGEMENT OR OTHERS.

OPTION YEAR 2

1 Job

3001 PROVIDE ALL SERVICE, TOOLS, PERSONNEL,

TRANSPORTATION, LODGING CLEANING MATERIALS,

SUPPORT EQUIPMENT FOR THE COMPLETION OF

ANNUAL PREVENTIVE MAINTENANCE ON THE

CURRENT INVENTORY OF ALL CAREFUSION (ALARIS

MEDLEY) DEVICES, ALL MODELS (8015, 8100, 8110,

8120, 8300) TOTAL OF 740 DEVICES. TO INCLUDE THE

PICK UP AND RETURN DELIVERY OF DEVICES FROM

THE MEDICAL CENTER WARDS, CLEANING IF

NECESSARY, UPGRADING PHARMACY FORMULA DATA

FILE, AND NETWORK CONFIGURATION FILE IF

NEEDED, DOWNLOADING OF THE "CQI" DATABASE

FILE ON TO TRANSPORTABLE MEDIA FOR USE BY

QUALITY MANAGEMENT OR OTHERS.

OPTION YEAR 3

1 Job

4001 PROVIDE ALL SERVICE, TOOLS, PERSONNEL,

TRANSPORTATION, LODGING CLEANING MATERIALS,

SUPPORT EQUIPMENT FOR THE COMPLETION OF

ANNUAL PREVENTIVE MAINTENANCE ON THE

CURRENT INVENTORY OF ALL CAREFUSION (ALARIS

MEDLEY) DEVICES, ALL MODELS (8015, 8100, 8110,

8120, 8300) TOTAL OF 740 DEVICES. TO INCLUDE THE

PICK UP AND RETURN DELIVERY OF DEVICES FROM

THE MEDICAL CENTER WARDS, CLEANING IF

NECESSARY, UPGRADING PHARMACY FORMULA DATA

FILE, AND NETWORK CONFIGURATION FILE IF

NEEDED, DOWNLOADING OF THE "CQI" DATABASE

FILE ON TO TRANSPORTABLE MEDIA FOR USE BY

QUALITY MANAGEMENT OR OTHERS.

OPTION YEAR 4

1 Job

STATEMENT OF WORK

PROVIDE ALL SERVICE, TOOLS, EQUIPMENT, PERSONNEL, TRANSPORTATION, LODGING

NECESSARY FOR PERFORMING THE MANUFACTURER’S ANNUAL PREVENTIVE

MAINTENANCE ON THE CURRENT INVENTORY OF ALL CAREFUSION (ALARIS MEDLEY)

DEVICES, ALL MODELS (8015, 8100, 8110, 8120, 8300) TOTAL OF 740 DEVICES. SERVICE TO

INCLUDE THE PICK UP AND RETURN DELIVERY OF DEVICES FROM THE MEDICAL

CENTER WARDS, CLEANING, UPGRADING PHARMACY FORMULA DATA FILE, AND

NETWORK CONFIGURATION FILE(S) IF NEEDED, DOWNLOADING OF THE "CQI"

DATABASE FILE ON TO TRANSPORTABLE MEDIA FOR USE BY QUALITY MANAGEMENT

OR OTHERS.

Row Labels Count of Asset

ALARIS ETCO2 MODULE 8300 35

ALARIS PC UNIT 8015 224

ALARIS PCA MODULE 8120 55

ALARIS PUMP MODULE 8100 420

ALARIS SYR MODULE 8110 6

Grand Total 740

ANNUAL PREVENTIVE MAINTENANCE SERVICE AGREEMENT COVERAGE:

A. Vendor shall provide the following:

a. Preventative Maintenance:

Preventative maintenance will be carried out according to the manufacturer's recommendations. Preventative maintenance generally includes checking mechanical and electrical safety, lubrication, functional testing and adjusting for optimum performance as specified in the manufacture’s service documentation manual.

b. Remedial Maintenance:

Vendor may provide repair service on the equipment when convenient to the Medical

Center and the vendor when doing so would result in faster completion of the entire operation and lessen the impact to direct patient care.

c. Replacement Parts:

Vendor shall be provided necessary parts, and parts may be new, standard parts, or used, reworked or refurbished parts that comply with applicable performance and reliability specifications.

d. Software Maintenance:

Vendor shall provide all software maintenance and update servicing required to complete operation. Such updates to include Configuration file changes if necessary, Network

Parameter file uploads, at completion: provide the Medical Center with the CQI

(Continuous Quality Improvement) database in a format usable by Quality Management and Biomed.

B. VAMC will provide the Following:

a. Work Space:

i. Workspace large enough to accommodate three 4ft. tables with chairs.

ii. Cleaning Supplies, Latex Gloves, Software License, Station PM Stickers and Power

Strips

REPORTING: All repairs and services that will be performed during normal working hours, should be done in coordination with the Biomedical Engineering Section, as described above, to report/sign-in and to obtain an identification badge which shall be worn at all times while repairman is on station. After all work is completed, the Vendor must again report in person to the Biomedical Engineering Section, to submit in writing, a complete report of services or repairs performed for each item of equipment.

NOTE: Payment of invoices may be delayed if the appropriate reports are not properly completed and submitted to the Biomedical Engineering Section as required above.

PERFORMANCE: Work will be done using a dynamic approach, in that gathering/swapping equipment, cleaning, testing/repair, documenting/tracking, and labeling will done on a continuing process until complete. CONTRACTOR will work with SPD and nursing staff to ensure that the proper equipment is cycled through the testing process. CONTRACTOR will handle all physical aspects required to move the devices throughout the hospital. CONTRACTOR will clean and physically inspect the units prior to testing them. Specific cleaning procedures will be followed in order to meet Charleston

VA Medical Center standards. All tests will be performed using the appropriate OEM software package.

The tests will be tracked by using a proprietary database. CONTRACTOR will provide the following equipment: Computers, Serial Cables, Key spans, Pressure Transducer, Barcode Scanners, Syringe/PCA

Calibration Weights, Scales, Pressure Gauges, and all other disposables (LVP Calibration sets, Syringe pressure discs, etc.). Testing results will be captured in a database as each test is being performed.

Devices that do not pass inspection will be repaired onsite if the replacement parts are available. Devices that cannot be repaired will be labeled and issued to Engineering for repair. Once a device passes inspection and audited in the tracking database to ensure all passing results have been captured. The device will receive an updated PM sticker and a temporary sticker on the face to indicate that it has been tested. This cycle will continue until the project is complete.

HOURS OF WORK: Typical work hours will be from 7:30-16:00, week days and consecutive, once started must continue until completion, excluding Federal Holidays.

TEST EQUIPMENT: The Ralph H. Johnson VA Medical Center, will not furnish test equipment for the performance of this contract. It is the responsibility of the Contractor to bring the appropriate equipment and/or supplies necessary to complete the work as required within unless otherwise specified elsewhere in this document.

SPECIAL CONTRACT REQUIREMENTS: Vendor must follow all Department of Veterans Affairs regulations when working on VA equipment.

------END STATEMENT OF WORK------

Place of Performance

Address: Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street Charleston, SC

Postal Code: 29401

Country: UNITED STATES

Evaluation

Award shall be made to the offeror whose quotation offers the best value to the government, considering technical capability and price. The government will evaluate information based on the following evaluation criteria: LOWEST PRICE TECHNICALLY ACCEPTABLE.

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (October 2018)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (October 2018)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (October 2018)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (August 2019) http://acquisition.gov/comp/far/index.html http://acquisition.gov/comp/far/index.html https://www.sam.gov/portal https://www.sam.gov/portal

• Addendum to FAR 52.217-5: Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by using the prices offered for the last option period to determine the price for a 6-month option period, which will be added to the base and other option years to arrive at the total price. Evaluation of options will not obligate the Government to exercise the option(s).

This is an open-market combined synopsis/solicitation for Carefusion (Alaris Medley) Device Preventive Maintenance as defined herein. The government intends to award a Firm-Fixed Price Contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein.

Submission shall be received not later than October 28, 2019 at 1:00 PM EST. All correspondence shall be sent to marty.bost@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Marty Bost at marty.bost@va.gov

Point of Contact

Marty Bost Marty.bost@va.gov

(843) 577-5011 Ext. 6647 mailto:marty.bost@va.gov mailto:marty.bost@va.gov mailto:Marty.bost@va.gov mailto:Marty.bost@va.gov