36C24718R0728-001.docx

36C24718R0728

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C24718R0728 07-11-2018 Donald L. Battle

(404) 321-61111 ext. 5129 08-15-2018 12:00 pm Department of Veterans Affairs VISN 7 Network Contracting Office LaVista Business Park - Bldg A 2008 Weems Road Tucker

GA

30084 X X 811310 $7.5 Million X N/A X See Delivery Address

Department of Veterans Affairs VISN 7 Network Contracting Office LaVista Business Park - Bldg A 2008 Weems Road Tucker

GA

30084

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin

TX

78714-9971 See CONTINUATION Page Emergency Generator Preventive Maintenance

FOR LOCATIONS:

Charlie Norwood, UPTOWN , 1 Freedom Way, Augusta, GA 30904 Charlie Norwood, DOWNTOWN , 950 15th St., Augusta, GA 30901 Period of Performance (POP):

Base: September 24, 2018 – September 23, 2019 Opt 1: September 24, 2019 – September 23, 2020 Opt 2: September 24, 2020 – September 23, 2021 Opt 3: September 24, 2021 – September 23, 2022 Opt 4: September 24, 2022 – September 23, 2023 See CONTINUATION Page X Maurice D. Ross Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Donald L. Battle

b. GOVERNMENT: Contracting Officer 36C247 Maurice D. Ross

VISN 7 Network Contracting Office LaVista Business Park - Bldg A 2008 Weems Road Tucker GA 30084

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

B.3 PERFORMANCE WORK STATEMENT (PWS)

I. DESCRIPTION OF SERVICES

1. SCOPE OF WORK:

a. Location(s):

Charlie Norwood, UPTOWN DIVISION, 1 Freedom Way, Augusta, GA 30904 Charlie Norwood, DOWNTOWN DIVISION, 950 15th St., Augusta, GA 30901

b. Inspection Schedule:

Charlie Norwood, UPTOWN DIVISION Annual P.M. Inspection – JUNE ** Semi-Annual P.M. Inspection - DECEMBER

Charlie Norwood, DOWNTOWN DIVISION Annual P.M. Inspection – SEPTEMBER ** Semi-Annual P.M. Inspection – MARCH Fire Pump Annual P.M. Inspection - SEPTEMBER ** Fire Pump Semi-Annual P.M. Inspection – MARCH

** The Annual P.M. inspection will be made during the month of June for the Uptown Division and September for the Downtown Division. During the P.M. visit, the contractor shall change crankcase oil and filter (15W40 or 30W per manufacturer specifications)/oil level during Level I per NFPA 110*

c. Period of Performance:

September 24, 2018 – September 23, 2019 (Base) September 24, 2019 – September 23, 2020 (Option 1) September 24, 2020 – September 23, 2021 (Option 2) September 24, 2021 – September 23, 2022 (Option 3) September 24, 2022 – September 23, 2023 (Option 4)

d. The intent of this Request for Quotation is to establish a contract to furnish F.O.B. destination1abor, material, parts, equipment, manuals and schematic drawings necessary to perform preventive maintenance service, emergency repair work and performance evaluations on six (6) Emergency Generators, one 40kw portable and one (1) Fire Pump. The equipment shall be maintained in optimum operating condition and meet manufacturer's specification for operation and performance. All work shall be performed in accordance with the terms and conditions contained herein. Contract period shall be for one (1) year from the effective date of award with four option periods.

e. Furnish all supervision, labor, equipment and materials (see A.5.4 for quality of parts) necessary to provide annual preventive maintenance inspection and unlimited emergency repair service on all equipment (see A.6, Equipment Schedule) in accordance with all the terms, conditions, provisions, specifications and schedule of this solicitation.

2. SITE VISIT:

a. See clause 52.237-1, Site Visit (APR 1984).

(1) An organized site visit has been scheduled for Thursday, August 2, 2018 at 11:00 AM EST. The site visit will be conducted at the VA Medical Center, 950 15th Street, Augusta GA, 30901. Contractors shall report to bldg. 801 room 1B173 (Engineering Conference Room). Point of contact for this site visit will be Mr. Robert “Bob” Riley, (706) 733-0188 ext. 3932. *** This site-visit is NOT mandatory***

(2) No questions will be asked and answered during the site visit; all questions must be sent via e-mail or faxed to the Contracting Officer, Donald Battle at donald.battle@va.gov or fax (770) 934-5154 no later than August 6, 2018 no later than 1:00 PM EST. If any questions are received an amendment to the RFP will be posted on or about August 9, 2018 with all questions received, and answers to those questions.

ESTIMATED SOLICITATION TIMEFRAME:

· POST RFI TO FEDBIZOPPS (On or about) - Monday, July 2, 2018

· RFI CLOSES @ 12:00 PM EST - Tuesday, July 10, 2018

· POST RFP TO FEDBIZOPPS (On or about) - Wednesday, July 11, 2018

· SITE VISIT @ 11:00 AM EST - Thursday, August 2, 2018

· TURN-IN QUESTIONS NLT 1:00 PM EST - Monday, August 6, 2018

· POST QUESTIONS/ANSWERS (On or about) - Thursday, August 9, 2018

· RFP CLOSES 12:00 pm EST - Wednesday, August 15, 2018

· EVALUATION TEAM’S REVIEW - Wednesday, August 15 – 20, 2018

· AWARD CONTRACT (On or about) - Wednesday, August 22, 2018

3. SOLICITATION:

This solicitation adheres to the format defined in FAR 12.303for the acquisition of commercial products and services.

4. TYPE OF CONTRACT:

The VA Medical Center (VACM) will award a firm fixed price contract pursuant to this solicitation.

5. CONTRACTOR CHECK-IN:

a. Downtown Division: Contractor (or representative) shall sign in upon arrival at the Engineering Department, Building801, Room 1B173, telephone (706) 733-0188 ext. 1755.

Contractor shall also sign out upon departure and present service ticket for all work performed. Failure to follow these procedures may result in delay of payment or nonpayment.

b. Uptown Division: Contractor (or representative) shall sign in upon arrival at the Engineering Department Building 110, GB175, telephone (706) 733-0188 X7812/7811. Contractor shall also sign out upon departure and present service ticket for all work performed. Failure to follow these procedures may result in delay of payment or nonpayment.

6. PREVENTIVE MAINTENANCE (P.M.):

a. All PM. service shall be performed during normal VA working hours of 7:00 a.m. to 3:30p.m. (deviations must be approved in advance by Contracting Officer Representative).

b. The annual P.M. inspection will be made during the month of June for the Uptown Division and September for the Downtown Division. During the P.M. visit, the contractor shall change crankcase oil and filter (15W40 or 30W per manufacturer specifications)/oil level during Level I per NFPA 110*

c. Check operation of auto lube makeup systems/fill tanks to proper levels/check calibration of regulators. *

d. Change fuel filters and day tank fuel/water separators. On all generators, test supplementary coolant additives (DCA) for proper concentration levels and adjust as needed. *

e. Change coolant filters where applicable. Test antifreeze protection and adjust to -35F. * Coolant will be tested each year and adjusted as needed. Contractor will replace coolant on all Gensets in accordance to manufacturers specifications with extended life coolant. This coolant is of the lifetime type and will never be replaced/only tested and adjusted.

f. Take oil samples and provide lab reports. Take fuel samples on all main storage tanks/provide lab reports. Add fuel treatment to fuel tank (needed to stabilize fuel).

g. Load test batteries annually will consist of five (5) successive cranking of engines to establish battery capacity after each crank. Information for the test is to be used to show trending in battery capacity. If battery capacity falls below established level, replacement shall take place with CCA (NI-CAD Type). *

h. Test each cell for proper voltage. *

i. Add distilled water to cells as needed. *

j. Adjust battery charger-float and equalizer rates. * Annually change 9-volt batteries on generator exciters.

k. Check fuel tank for water and advise V.A.* Check day tank operation. *

l. Check block heaters operation. *

m. Check generator, inspect windings and rear bearing.

n. Exercise brushes and clean slip rings (EG1 & 2 only). Check all safeties and calibrate over speed.

o. Test under/over voltage, under/over frequency, reverse power, remote start circuit, and breaker trip circuit (EG1 & 2 only). Check remote annunciator operation and Genset panel and replace any burned out lamps. *

p. Hook up dummy load bank to test at full load for 4 hours at the Uptown Division and 4 hours at the Downtown Division.

q. Take readings and forward to Engineering Department (EG1& 2, LSG). During load testing check operation of all instrumentation, meters, load sharing controls (Woodward electronic load sharing and speed controls, synchronizer will be tested and calibrated on EG1 & EG2 only).

r. Test paralleling gear operation with random access controls (EG1 & EG2). Calibrate all meters (AC). Provide written report of load testing. Check unit for oil, coolant, fuel leaks. *

s. Adjust/inspect belts/grease bearing blocks where applicable. *

t. Inspect air filter and replace if necessary. Test charging alternator on engine/output. *

u. Inspect, test, adjust associated controls involving the LSS breaker for correct backup by EG-l and EG-2 in a no start condition of LSG. Vacuum out control panel, clean area around generator; and leave in auto mode. *

v. Ensure correct operation of roof mounted radiator or life support generator in Bldg 801. In addition, conduct performance test to ensure correct operation.

Note: All items marked with (*) are Service Level I per NFPA 110.

w. Two (2) copies of the P.M. procedures used to perform work under this contract are required to be submitted to the Chief Engineering Department (138), through the Contracting Officer within ten (10) days of contract issue. Failure to provide these procedures may result in delay of payment or nonpayment.

x. The contractor shall notify Engineering Department, at the above numbers, fourteen (14) calendar days in advance to confirm that the equipment can be serviced at a time that is agreeable to the VA and the contractor.

7. EMERGENCY SERVICE:

a. Contractor will provide a 10% discount on all parts and labor for any repairs outside the scope of this P.M. contract. All additional repairs will be quoted in writing and approved by Engineering Department before proceeding with repairs.

b. Unlimited emergency repair service to be available on site when necessary, Monday through Friday during normal business hours, 7:00 A.M. to 3:30 P.M. with a response time for emergencies within four (4) hours after the initial call placed by the COR.

c. The Contractor shall maintain and operate a telephone emergency assistance number, available 24hrs/day. The telephone response time for the Contractor, after the initial call, shall be one (1) hour, to assist operator/technician identify and solve operational problems.

d. The Contractor's service personnel shall respond within one (1) hour to telephone request or emergency service to determine the scope of the problem and make recommendations including scheduling for on-site repairs, should it be determined that on-site repairs are required, the Contractor, must arrive the same working day to start repairs when the initial call is made before noon, if the Contractor is initially contacted after 12 noon, then the Contractor must make every effort to arrive during the same day, or no later than start of the next working day. The Contractor will contact or be contacted by the Facility Management Service Line (13) at telephone (706) 733.0188 ext. 1755 DD / 7808 UD, to arrange for all services, in addition to signing in, the contracting personnel will identify himself to Engineering COR, M&O Supervisor or an Electrician before proceeding to the job site.

8. PARTS:

a. The contractor shall maintain a sufficient stock of all parts meeting or exceeding the original manufacturer’s design and specifications needed for repair and maintenance of the equipment or be able to secure needed parts within one calendar day. The VA reserves the right to inspect the contractor's facility to confirm parts availability.

b. A factory trained service representative or service technician shall perform preventive maintenance. These service individuals must be factory-trained on all items/equipment listed in schedule. Documentation shall be provided to the Contracting Officer with the bid certifying that the service representative or service technician bas been trained and certified in the performance of this work by the equipment manufacturer. Subcontractors will not be used under this contract.

9. CONTRACTOR VISITS:

a. Downtown Division: Contractor (or representative) shall sign in upon arrival at the Engineering Department, Building801, and Room 1B173, telephone (706) 823-2230. Contractor shall also sign out upon departure and present service ticket for all work performed. Failure to follow these procedures may result in delay of payment or nonpayment.

b. Uptown Division: Contractor (or representative) shall sign in upon arrival at the Engineering Department, Building110, GB175, telephone (706) 733-0188 X7812/7811. Contractor shall also sign out upon departure and present service ticket for all work performed. Failure to follow these procedures may result in delay of payment or nonpayment.

10. EQUIPMENT COVERED UNDER THIS CONTRACT:

a. Charlie Norwood, UPTOWN DIVISION, 1 Freedom Way, Augusta, GA 30904

· Emergency Generator. Genset #1, Mitsubishi - Model SI2A2-PTA, SN20084, Building 110

· Emergency Generator, Genset #2, Mitsubishi - Model SI2A2-PTA, SN20084, Building 110

· Emergency Generator, Genset, Cummins - Model NTA-855-GS.SN 10836207, Building 81

· Portable Generator 40kw, Building 84

b. Charlie Norwood, DOWNTOWN DIVISION, 950 15th St., Augusta, GA 30901

· Emergency Generator, EG- 1, Caterpillar - Model #D399, SN 3583846, Building 802

· Emergency Generator, EG-2, Caterpillar - Model # D399, SN 35B3845, Building 802

· Life Support Generator, LSG, Caterpillar - Model #3412, SN 38S3234, Building 801

· Fire Pump Model #N855F, SN 10795179, Building 802

11. MAINTENANCEAND REPAIR SPECIFICATIONS:

a. For each system identified herein the Contractor will perform at a minimum those services as determined necessary by Engineering.

b. The equipment manufacturers recommended service and preventive maintenance procedures and schedules.

c. Performance verification will be required at the conclusion of every preventive maintenance and emergency repair event. This verification procedure may include performance testing for accuracy and precision of the generator sets and tire pump. If any procedures were performed that would in any way affect the calibration status of the equipment, the results of performance testing must conform to established performance criteria for the equipment.

d. Preventive maintenance schedule (PMI) shall be on semi-annual basis. PMI visits must not be less than 180days apart.

e. Each maintenance or emergency repair event will include inspection for internal and/or external causes of medical and electronic or component problems) including:

(1) Wear, misalignment, maladjustment, damage or other malfunctions with respect to the manufacturer specifications.

(2) Inspection for electrical safety and fire hazards.

(3) Cleaning and lubrication of equipment as required.

(4) Repair or replacement of all defective components necessary to conform to instrument specifications.

(5) Calibration or standardization of instrument required.

(6) Testing for proper operation of entire system and subsections.

(7) Document proper function and performance of instrument.

12. AVAILABILITY OF REPAIR EQUIPMENT, SPARE PARTS, AND SUPPLIES

a. Contractor will have necessary equipment, parts and supplies on site within eight (8) hours after initial emergency service call is placed. For scheduled maintenance service, the Contractor must have all necessary equipment, parts and supplies on site at the start of the service call.

b. Any operating supplies necessary to perform service or repairs will be provided by the Contractor at no cost to the Government. Should the Contractor need to use Government

c. Materials to effect emergency repairs, these materials will be recorded to the field service report and replaced without cost within thirty (30) days from completion of the service call.

d. Only new standard parts or reconditioned parts shall be furnished by the Contractor in effecting repairs. The Contractor will install parts supplied by the Contractor, or in exceptional cases, by the COR and M&O Supervisor and the Chief Engineer.

e. Parts that must be replaced for maintenance objectives and emergency repairs shall carry standard commercial warranties of ninety (90) days. Likewise, the repair work itself will carry at least ninety- (90) day's warranty.

f. Part number as shown on the schematics/parts list will identify all the parts replaced. Actual cost of parts will be placed on service report, but will be billed as a no charge item on Contractor's invoice. All parts rep1aced, shall be new/exchange replacement parts, as suggested by the original manufacturer.

g. The contractor shall maintain a sufficient stock of all parts meeting or exceeding the original manufacturer's design and specification needed for repair and maintenance of the equipment or be able to secure needed parts within one (1) calendar day. VA Medical Center reserves the right to inspect the contractor's facility to confirm the parts are loca11y available.

13. PERFORMANCE SPECIFICATIONS:

a. If performance does not conform to the contract specification, the Government will require the Contractor to perform the service again to conform to contract specifications, at no increase in the contract cost. When the defects in service cannot be corrected by re-performance, the Government may:

(1) Require the Contractor to call in a certified technical expert on the listed instrument.

(2) Specifically require the Contractor to call in a senior technical engineer from the manufacturer.

(b) Repeated malfunctions of any systems component or subsection for more than five times within one month will not be tolerated. The Contractor is responsible for repairing all faulty equipment and identifying the nature and cause if repeated failures. The Contractor in this situation must either:

· Make repairs such that the identified problems are corrected to the extent that repeated failures are eliminated.

· Prove that the equipment is not faulty and that an external cause for the problem exists with recommendations for resolution.

14. SERVICE REPORTS:

a. After each service-call, a service report containing the following information shall be provided:

(1) Date and total hours of service.

(2) Parts installed (part # and part costs).

(3) Safety checks.

(4) Performance data.

(5) Service comments or remarks.

c. This service report shall be signed by the serviceman and unit supervisor, a record of this report must be filed in the designed department service maintenance logbook. A copy of the service report must be delivered to COR and

d. Maintenance and Operations Supervisors(M&O). A final signature will be withheld on any invoice where there is no service report to verify that the work was performed in a satisfactory manner, and signed off correctly. All reports must be legible. Electronic delivery of service records via fax or email may be used as an alternative.

15. PERIODIC INSPECTIONS:

The Government will at its option and expense, request an unrelated third party to inspect the quality of service of the Contractor. Any faults or omissions discovered by the inspection will be repaired or otherwise corrected at the Contractor's own expense.

16. SITE VISITS:

A site visit may be scheduled by contacting COR and Maintenance and Operations Supervisors, (706) 733-0188 extension 1755/7808.

17. BADGES/PARKING/SMOKING/ VA REGULATIONS:

The Contractor's personnel shall wear visible identification (I.D.) while on the premises of the VAMC. It is the responsibility of the Contractors to appropriate designated parking areas; information on parking is available from the VA Police Section. The Government will not invalidate or make reimbursement for parking violations of the Contractor under any condition. Smoking is prohibited inside any Government bui1ding. Designated areas are provided on the medical center's grounds. Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of Government regulations may result in citations answerable in the United States (Federal) District Court. Any cellular phones carried by the Contractor must be turned off when entering Government grounds.

18. SAFETY STANDARDS:

The Contractor shall perform electrical safety measurements on all equipment under this contract after all work has been completed for each visit. The standards to be used are those of tile Veterans Affairs, D&S Supplement, MP-3, “Supplement to VA Engineering", Chapter 2, Appendix 2C, Change 4, November 4,1983, "Leakage Current Limits”. The VA Biomedical Engineering Section upon request will provide a copy of these standards. These standards are strictly enforced. Any equipment not meeting minimum standards shall be considered "Inoperable" until such time as it "Passes" the minimum standards. All equipment will be subject to inspection by VA Biomedical Engineering personnel to verify compliance with these standards.

19. SERIVE CONTRACTS:

Bidder shall show in the space below the name, location and telephone number of the office where service calls are to be placed:

NAME:

ADDRESS:

TELEPHONE:

20. PER REVIEW OF VA HANDBOOK 6500.6, CONTRACT SECURITY, APPENDIX A- INFORMATION SECURITY AND PRIVACY CHECKLIST:

· “The C&A requirements do not apply and a Security Accreditation Package is not required.”

· Acquisition of this service does not involve the storage, generating, transmitting, or exchanging of VA sensitive information to the vendor

· There may exist exposure to VA sensitive information, in particular to sensitive personal information (SPI) while implementing contractual services

21. MINIMUM STATUTORY REQUIREMENTS:

a. Prohibition on unauthorized disclosure: Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). See VA Handbook 6500.6, Appendix C, paragraph 3.a.

b. Requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated ISO, and Privacy Officer for the contract. The term ‘security incident’ means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a

c. Requirement to pay liquidated damages in the event of a data breach: Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract.

d. The contractor/subcontractor shall provide notice to VA of a “security incident” as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.

Each risk analysis shall address all relevant information concerning the data breach, including the following:

(1) Nature of the event (loss, theft, unauthorized access);

(2) Description of the event, including:

(a) date of occurrence;

(b) data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code;

(3) Number of individuals affected or potentially affected;

(4) Names of individuals or groups affected or potentially affected;

(5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text;

(6) Amount of time the data has been out of VA control;

(7) The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons);

(8) Known misuses of data containing sensitive personal information, if any;

(9) Assessment of the potential harm to the affected individuals;

(10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and

(11) Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised.

(12) Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following:

(a) Notification;

(b) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports;

(c) Data breach analysis;

(d) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution;

(e) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and

(f) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs (see VA handbook 6500.6, appendix c, paragraph 7.a, 7.d)

22. INVOICES:

a. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer’s Representative (COR), and submitted electronically through OB-10.

b. A properly prepared invoice will contain:

· Invoice Number and Date

· Contractor’s Name and Address

· Accurate Purchase Order Number

· Supply or Service provided

· Total amount due

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Perform annual service/maintenance of the emergency power generating equipment located at the uptown division, for buildings 81 and 110 and portable to include replacement and disposal of coolant. Annual P.M. Inspection – JUNE; Semi-Annual P.M. Inspection - DECEMBER

Contract Period: Base POP Begin: 09-26-2018 POP End: 09-25-2019

Perform annual service/maintenance of the emergency power generating equipment and diesel fire pump located at the downtown division, for buildings 801 and 802 to include replacement and disposal of coolant. Annual P.M. & Fire Pump Inspections – SEPTEMBER; Semi-Annual P.M. & Fire Pump Inspection – MARCH

POP End: 09-25-2019

Provide emergency repair service (minor to moderate in nature) for equipment listed in the inventory of this contract outside scheduled pm, IAW statement of work NTE $12,000.00 per qtr.

POP End: 09-26-2018

Perform annual service/maintenance of the emergency power generating equipment located at the uptown division, for buildings 81 and 110 and portable to include replacement and disposal of coolant. Annual P.M. Inspection – JUNE; Semi-Annual P.M. Inspection - DECEMBER Contract Period: Option 1 POP Begin: 09-26-2019 POP End: 09-25-2020

Perform annual service/maintenance of the emergency power generating equipment and diesel fire pump located at the downtown division, for buildings 801 and 802 to include replacement and disposal of coolant. Annual P.M. & Fire Pump Inspections – SEPTEMBER; Semi-Annual P.M. & Fire Pump Inspection – MARCH

Provide emergency repair service (minor to moderate in nature) for equipment listed in the inventory of this contract outside scheduled pm, IAW statement of work NTE $12,000.00 per qtr.

Perform annual service/maintenance of the emergency power generating equipment located at the uptown division, for buildings 81 and 110 and portable to include replacement and disposal of coolant. Annual P.M. Inspection – JUNE; Semi-Annual P.M. Inspection - DECEMBER Contract Period: Option 2 POP Begin: 09-26-2020 POP End: 09-25-2021

Perform annual service/maintenance of the emergency power generating equipment and diesel fire pump located at the downtown division, for buildings 801 and 802 to include replacement and disposal of coolant. Annual P.M. & Fire Pump Inspections – SEPTEMBER; Semi-Annual P.M. & Fire Pump Inspection – MARCH

Provide emergency repair service (minor to moderate in nature) for equipment listed in the inventory of this contract outside scheduled pm, IAW statement of work NTE $12,000.00 per qtr.

Perform annual service/maintenance of the emergency power generating equipment located at the uptown division, for buildings 81 and 110 and portable to include replacement and disposal of coolant. Annual P.M. Inspection – JUNE; Semi-Annual P.M. Inspection - DECEMBER Contract Period: Option 3 POP Begin: 09-26-2021 POP End: 09-25-2022

Perform annual service/maintenance of the emergency power generating equipment and diesel fire pump located at the downtown division, for buildings 801 and 802 to include replacement and disposal of coolant. Annual P.M. & Fire Pump Inspections – SEPTEMBER; Semi-Annual P.M. & Fire Pump Inspection – MARCH

Provide emergency repair service (minor to moderate in nature) for equipment listed in the inventory of this contract outside scheduled pm, IAW statement of work NTE $12,000.00 per qtr.

Perform annual service/maintenance of the emergency power generating equipment located at the uptown division, for buildings 81 and 110 and portable to include replacement and disposal of coolant. Annual P.M. Inspection – JUNE; Semi-Annual P.M. Inspection - DECEMBER Contract Period: Option 4 POP Begin: 09-26-2022 POP End: 09-25-2023

Perform annual service/maintenance of the emergency power generating equipment and diesel fire pump located at the downtown division, for buildings 801 and 802 to include replacement and disposal of coolant. Annual P.M. & Fire Pump Inspections – SEPTEMBER; Semi-Annual P.M. & Fire Pump Inspection – MARCH

Provide emergency repair service (minor to moderate in nature) for equipment listed in the inventory of this contract outside scheduled pm, IAW statement of work NTE $12,000.00 per qtr.

B.4 DELIVERY SCHEDULE

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law.