36C24623Q1271.docx

DEPARTMENT OF VETERANS AFFAIRS

Durham VA Health Care System 508 Fulton Street Durham, NC 27705

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

POINT OF CONTACT*

Contract Specialist Keicha Passley Keicha.Passley@va.gov 757-726-6048

PLACE OF PERFORMANCE

508 Fulton Street

Durham VA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

THIS IS A SOURCES SOUGHT NOTICE ONLY. This notice does NOT constitute a request for proposal, request for quote, or invitation for bid. No formal solicitation document exists at this time.

Market Research is being conducted to Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business, Small Disadvantaged Business, 8(a), Woman Owned Small Business or HUBZone interests.

The Department of Veterans Affairs Medical Center (VAMC) is trying to determine whether to set-aside an acquisition to repair Hot Water Heater Replacement located at:

Durham Veterans Affairs Health Care System (VAHCS), 508 Fulton St, Durham, NC 27705

DESCRIPTION

· This requirement is to provide repair services to the Hot Water Heater Replacement- need to replace a water heater and recirculation pump to establish hot domestic water circuit in Building 15, upper floors, at the Durham Veterans Affairs Health Care System (VAHCS)

REQUIREMENTS

· See Performance work statement The NAICS 811310 is applicable to this acquisition; with a size standard of 12.5 Mil. If your company is interested in performing these services, please notify our office of your intent.

In response, please include the following:

· A positive statement of your intent to submit a quote as a prime contractor (capability statement)

· If any teaming or subcontracting possibilities are contemplated, please provide subcontractor’s name and breakdown of labor and its’ performance cost

· Evidence of experience in work similar in type and scope to include contract numbers, project titles, award dollar amounts, points of contact and telephone numbers Past performance references with points of contact and phone numbers

· Provide FSS/GSA Contract # if applicable.

· Identify whether the firm falls into any of the socioeconomic categories listed above Your response is required by: Friday, August 25, 2023 by 9:30 AM EST All capable Service Disabled Veteran Small Businesses and Veteran Owned Small Business are encouraged to respond. The Government will not pay for any information solicited.

All the above must be submitted Sources Sought Notice Sources Sought Notice See attached document: PWS Hot Water Heater Replacement.

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Sources Sought Notice

STATEMENT OF WORK

The Department of Veterans Affairs currently has the need to replace a water heater and recirculation pump to establish hot domestic water circuit in Building 15, upper floors, at the Durham Veterans Affairs Health Care System (VAHCS), 508 Fulton St, Durham, NC 27705 in accordance with the terms and conditions herein.

Period of Performance: The expected period of performance is 90 calendar days.

1. Statement of Work: This is a turn-key request with the Contractor providing all the parts and performing all the work. The Contractor shall provide all transportation, materials, parts, tools, specialized equipment, labor, supervision, quality control, and technical expertise to replace a water heater and recirculation pump to establish hot domestic water circuit in Building 15, upper floors as follows:

a. Demo existing steam fired water heater and associated piping.

b. Install one Cemiline steam-fired heater Model V3055H630BW Semi-instantaneous heater, 150 psi working pressure, Ashe code and stamped, or equivalent.

c. Tank will be constructed with a 316 L Stainless steel tank and threaded openings.

d. Install one new thermostatic expansion tank ASHE.

e. Install one new Lawler thermostatic water controller model 804 high-low water mixer 90-120 F Set Point range.

f. Install Steam – 2 ½” Sch 80 seamless domestic

g. Install Condensate – 1” Sch. 80 Domestic

h. Install Hot H2O 1” Copper Type L

i. Install Hot H2O 1 ½” Copper Type L

j. Install Cold H2O 1 ½” Copper Type L

k. Steam and condensate lines shall be welded on most joints.

l. Cold, hot, hot circulating lines shall be coper joints-soft solder

m. Drains shall be soft solder joints.

n. Pipe insulation to have an ASJ jacket with PVC fittings.

o. Startup and training shall be included on new CEM Line Heater.

p. All work will be completed with minimal impact on patient care.

q. All installed parts and materials shall be new.

r. All work and testing shall be performed according to the attached specifications.

Hours of Operation: Services shall be performed both inside and outside of normal business hours which are listed as 0730am until 4:00pm Monday through Friday excluding Federal holidays, and any other day specifically declared by the President of the United States. Federal holidays are available at the Federal Holiday OPM Site. This notice is separate from any notices required for utility shutdown described later in this section. All work to be coordinated around an operational medical center as to minimize impact to patient care.

2. Coordination. The contractor will coordinate with the Contracting Officer’s Representative (COR) with input from the Facility Operations Specialists Supervisor and Pipe Shop Supervisor.

a. The Contractor shall work with the COR.

b. Operations personnel shall be responsible for securing and formally locking out utilities as needed. Contractor shall install their lock out tag out (LOTO) on the multi lock devices and provide documentation to the COR.

c. The Federal Government shall not provide any tools, parts, materials, and equipment. This is a turn-key project with the vendor providing all necessary tools, parts, materials, and equipment.

3. GENERAL:

a. All contract field personnel engaged in work on this project shall be trained in accordance with current regulations and enrolled in a medical monitoring program. Training shall include 40-hour and annual update training in compliance with OSHA and EPA regulations.

b. The contractor shall provide a safety plan, that must be approved by VA safety office, for roof work prior to the performance of work. An Accident Hazard Analysis (AHA) and Accident Prevention Plan (APP) is also required

c. The contractor’s employees shall not enter the work site without appropriate identification. They may also be subject to inspection of their personal effects when entering or leaving the project site.

d. The Contractor shall responsible for ensuring that all the employees and other personnel visiting the work site have and are using the appropriate Personal Protective Equipment (PPE) that addresses the hazards found at the site. The Contractor shall be responsible for the upkeep, issue, and training for the PPE used and maintaining all required documentation.

e. Execute work to interfere as little as possible with normal functioning of the hospital including operations of utility services, fire protection systems and any existing equipment, and with work being performed by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied jointly by patients or medical personnel, and Contractor’s personnel, except as permitted by COR where required by limited working space. All work that interferes with medical center operation will be completed in off-tour hours (outside normal business hours).

f. No utility service such as water, gas, steam sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the Medical Center Director’s prior knowledge and written approval.

g. The Durham VAHCS reserves the right to have work cease or shut down any work in progress and order the vendors employees off the premises in the event of a national or Durham VA emergency. The Durham VA HCS also reserves the right to have work cease when required by operational necessity or a safety situation. The COR shall immediately notify the CO upon any such action.

h. Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

i. Means of Egress: Do not block exiting for occupied buildings, including paths from exits to roads. Minimize disruptions and coordinate with COR.

j. Buildings shall be occupied during performance of work. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas against dust and debris, so that equipment and affected areas to be used in the Durham VAHCS operations shall not be hindered. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Durham VAHCS operations shall continue during the installation period.

k. The contractor shall maintain neat and orderly work areas and shall clean area of debris and rubbish daily and dispose of waste materials offsite per hospital policies. The contractor shall provide a dumpster if it is determined to be necessary and shall work with the COR in advance for a spot-on site to establish the dumpster.

l. All work shall be performed in full accordance with applicable local and Federal regulations. All materials and installation shall conform to the recommendations of National Fire Protection Association (NFPA), plumbing and mechanical codes. No departures from specification requirements shall be permitted without written approval. The Supplier shall use good safety practices while working. All hardware should be installed in such a manner to minimize damage and maximize patient and employee safety.

m. New work shall be installed and connected to existing work safely and professionally. Disturbed or damaged work shall be replaced or repaired to its prior conditions.

n. All items furnished shall be free from defects that would adversely affect the performance, maintainability and appearance of individual components and overall assembly.

o. Where the Government determines that the vendor has installed equipment not conveniently accessible for operation and maintenance, equipment shall be removed, and reinstalled or remedial action performed as directed at no additional cost to the Government.

p. Hot Work: Perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Obtain daily permits from facility Safety Manager at least 24-hours in advance.

q. Welders must also be process qualified under the American Society of Mechanical Engineers (ASME) Section IX and shall provide proof of certification.

r. Contractor personnel and sub-contractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA personnel regarding information and information system security.

s. This is a federal facility as well as a medical center. As such, there is NO smoking on Federal property. Failure to follow these regulations can result in removal of the worker or Contractor from the facility and/or a US Magistrate’s ticket and fine.

t. Payment of stored materials will be accordance with the FAR. Stored materials will not be reimbursed until materials have been installed and approved by the Contracting Officer. All stored materials must be pre-approved by the Contracting Officer and Chief, Engineering Service. Storage of materials at the Durham VA Medical Center is not guaranteed. Offsite storage shall be accounted for in the Contractors Bids.

End of Statement of Work

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