36C24623Q0748.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

POINT OF CONTACT*

Contract Specialist David Hoover david.hoover5@va.gov

PLACE OF PERFORMANCE

508 Fulton St.

Durham NC

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

This “Sources Sought Notice” is not a formal request for proposals or quotes. No formal solicitation document exists at this time. The government will not reimburse participants for any expenses associated with their response to this notice. The Department of Veterans Affairs, Regional Procurement Office (RPO) East, Network Contracting Office (NCO) 6, on behalf of Veteran Affairs Medical Center Durham is in the process of planning a requirement for Hazardous Waste Pickup. See the attached Performance Work Statement, Equipment Inventory listing.

The Durham Veterans Medical Center is seeking a contractor to provide all necessary labor, equipment, and materials necessary to pick up Hazardous waste listed below. The Contractor will comply with all requirements of local, state, and federal regulatory agencies governing the packaging, transporting, and disposal of hazardous waste materials, including the completion of a mandatory Uniform Hazardous Waste Manifest form for every waste pick up and a registered EPA ID number.

This potential requirement may be for a base period of one year (1) and four (4) one-year options. The applicable NAICS Code is 562112 (Hazardous Waste Collection) with a size standard of $47 Million. The corresponding Product Service Code is S222.

The VA is seeking written responses to assist with identifying potential sources that are interested in, and capable of, providing the services described. Please review the information contained herein and identify whether your company has the capability and interest to provide the services described. Capability statement that demonstrates the firm’s ability to meet the above requirement, should include:

Company Name:

Company Point of Contact Name, Email and Phone:

Company DUNS Number:

Socioeconomic Category:

Company GSA schedule (if applicable) under which these services can be purchased:

Briefly describe the capabilities of your company and the nature of the services you provide relative to the current requirement for Environmental Management Service Equipment Maintenance and Repair.

The Veterans First Contracting Program applies to VA contracts only. VA has a preference to award contracts to verified service disabled Veteran-owned small businesses (SDVOSBs) first, then to verified Veteran-owned small businesses (VOSBs), when market research provides a reasonable expectation that the VA will receive two or more offers from eligible SDVOSB/VOSB firms at a fair and reasonable price (Public Law 109-461).

To be eligible for a VA SDVOSB or VOSB set-aside, the firm must be verified in the VA’s Office of Small Business Utilization’s (OSDBU) Small Business Administration (SBA) database as an SDVOSB or VOSB at the time the firm submits its offer to the VA. Additional information on VA’s Veterans First Contracting Program can be found on OSDBU’s website at https://www.va.gov/osdbu/verification/ . In addition, the SDVOSB/VOSB must qualify as a small business under SBA’s regulations.

The Government reserves the right to contact any respondent and/or respondent reference to obtain additional information. Currently, no solicitation exists; therefore, please do not request a copy of the solicitation.

Any resulting procurement action will be the subject of a separate, future announcement. The information is provided for market research purposes and any potential strategy for this acquisition may change prior to any solicitation release. The acquisition strategy, evaluation methodology, contract type, and any other acquisition decisions are to be determined. It is the potential vendor’s responsibility to monitor the CONTRACT OPPORTUNITY (formerly FEDBIZOPPS) website at https://sam.gov/content/home for release of any future Pre-Solicitation, Amendments or solicitation that may result from the sources sought. Vendors having capabilities necessary to meet or exceed the stated requirements are invited to provide information to contribute to this sources sought notice via e-mail to the Contract Specialist, no later than 3 May 2023 at 4:00 PM EST. Responses shall be emailed to: david.hoover5@va.gov

Performance Work Statement Description – Hazardous Waste Pickup Durham, NC VAMC

A. Description

These specifications are for hazardous and non- hazardous waste pick-up, categorization, reporting, consulting, packaging, (including lab packing) transporting, and disposal of hazardous chemical waste from the Department of Veterans Affairs Medical Center (508 Fulton Street, Durham, North Carolina) and the Department of Veterans Affairs Healthcare Center (401 Moye Blvd, Greenville, NC 27834).

Other off site locations include:

Brier Creek Dialysis Clinic, 8081 Arco Corporate Drive, Suite 130, Raleigh, NC 27617 Hillandale Road Clinics I and II, 1824 Hillandale Road, Durham, NC 27705 Morehead City Community-Based Outpatient Clinic, 2900 Arendell St. Morehead City, NC 28557 Raleigh I, Outpatient Clinic, 3305 Sungate Blvd Raleigh, NC 27610 Raleigh II, Outpatient Clinic, 3040 Hammond Business Place Suite 105, Raleigh, NC 27603 Raleigh Ill CBOC, 2600 Atlantic Ave Suite 200 Raleigh, NC 27604 Clayton-East Raleigh VA Clinic, 11618 US 70 Business Highway West Suites 100 and 200, Clayton, NC 27520. These locations are not historically producers of hazardous waste but included notwithstanding.

Approximately 22-26 visits per year from the Durham VAMC are anticipated to be scheduled each year on dates that meet the requirements of applicable EPA regulations and the needs of the Department of Veterans Affairs. Approximately 2 pick-ups per year from the Greenville VA Healthcare Center are anticipated due to the facility being a conditionally exempt small quantity generator. Approximately 12 pickups per year from Brier Creek, and as needed from CBOCs throughout VISN 6.

This contract will cover a wide variety of chemical waste streams including mixed waste (biohazard/hazardous) and will not include the disposal of radioactive materials or PCB's.

B. Performance Of Work

1. The Contractor will comply with all requirements of local, state, and federal regulatory agencies governing the packaging, transporting, and disposal of hazardous waste materials, including the completion of a mandatory Uniform Hazardous Waste Manifest form for every waste pick up and a registered EPA ID number.

2. The Contractor will perform an initial and then annual walk-through of the Department of Veterans Affairs Medical Center, Durham and the Department of Veterans Affairs Healthcare Center, Greenville with hospital staff to determine the location, type and number of containers needed for each department or unit and recommend the proper containers and set-up for each area. The annual walk-through will be per-formed during the month of September of each year. The recommendation report will be delivered to the Department of Veterans Affairs Medical Center, 508 Fulton Street, Durham (Safety Department) within 30 days of walk-through.

3. The Contractor will categorize the pharmaceutical inventory of all medications at the Department of Veterans Affairs Medical Center, Durham and the Department of Veterans Affairs Healthcare Center, Greenville according to how it is to l;>e disposed, corresponding EPA Hazardous Waste Codes (if applicable), Waste Stream Descriptions and Characteristics

4. The Contractor will maintain insurance that meets all local, state and federal requirements for a transporter, storage, and/or dispose of hazardous waste.

5. The Contractor will provide a two-person (minimum) crew with training in hazardous waste handling and emergency procedures. This training shall include OSHA, EPA, North Carolina Division of Environmental Management, DOT (including HM 181) regulations, and (47) (i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a). Training certifications will be provided at the time of award and then annually on the anniversary date of award to the Department of Veterans Affairs Medical Center, Durham (Safety Department, Attention: GEMS Coordinator).

6. The Contractor will provide an initial and then annual, on-site waste audit of the Department of Veterans Affairs Medical Center, Durham and the Department of Veterans Affairs Healthcare Center, Greenville to identify and document waste streams and applicable waste management regulations and suggest waste management areas for improvement, if needed. The audit shall take place during the month of September of each year. The final report will be delivered to the Department of Veterans Affairs Medical Center, 508 Fulton Street, Durham (Safety Department, Attention: GEMS Coordinator) within 30 days of audit.

7. The Contractor will provide an annual report in a Word Document format during the month of October of each year. A draft of the report will be sent to the Point of Contact for review before final approval. The report will include a characterized inventory that identifies all Hazardous Waste (P, U, & D, bulk chemotherapy, pharmaceutical waste) collected from the Department of Veterans Affairs Medical Center, Durham and the Department of Veterans Affairs Healthcare Center, Greenville. Locations will be reported separately. The report will also include a total (in pounds) of all Batteries (to include Ni-Cd, Lead-acid, Lithium Ion, Alkaline, Ni-MH), Fluorescent lamps, Oil (motor), Oil (other), Paint, Mercury-containing equipment, D001-Alcohol, D001-Xylene, Formalin, D001- ignitable, D002-Corrosive, D009-Mercury (liquid only), D004-43 Toxic, D-Characteristic, P-Listed, U-Listed, Chemotherapy agents, Lead aprons, Universal Waste, Aerosol Cans, Mercury-Containing Lamps, Paint and Paint-Related Wastes, Compressed Gas Cylinders collected from each site. The report will also show waste collection information in the form of graphs. The final report will be delivered to the Department of Veterans Affairs Medical Center, 508 Fulton Street, Durham (Safety Department, Attention: GEMS Coordinator).

8. Contractor's employees will maintain a professional image while performing work at the medical center.

9. The Contractor's employees will provide appropriate protective equipment to their employees and any involved Department of Veterans Affairs personnel (if any).

10. The Contractor will provide a copy of the manifest to accompany the waste to be transported from the medical center on the date of waste collection prior to leaving the premises.

11. The Contractor will prepare and submit an invoice for payment within thirty working days from the date on which the waste was accepted for transport from the medical center.

12. The Contractor will provide verification of final disposal of waste within six months after a hazardous chemical waste collection. The contractor will provide monthly status reports on all drums until final disposal is complete. Once all waste is disposed of, the Contractor will deliver the Certificates of Destruction to the Department of Veterans Affairs Medical Center, 508 Fulton Street, Durham (Safety Department, Attention: GEMS Coordinator).

13. Price of disposal for each type of waste will include costs for transporting and disposal of the wastes contained within. Price per drum will also include material charge such as packing materials, labels, and other materials used as needed.

14. Transportation of hazardous waste shall be in accordance with 49 CFR 100-199.

15. The Contractor will prepare profiles of chemicals (if needed) for the medical center with information provided by the medical center. The Contractor will be responsible for any required chemical analysis including but not limited to, pH testing, solids content analysis; etc. which can be performed at the collection site.

16. The Contractor will pack, transport, and provide for final disposal of hazardous materials as listed in this RFP. Bulk liquid containers will be prepared by medical center personnel. All applicable EPA and DOT regulations shall be adhered to.

17. The Contractor shall provide a representative of the Department of Veterans Affairs the opportunity to inspect any facility (or subcontractor's facility) used for the storage and/or disposal of hazardous materials collected from the Durham VA Medical Center or associated offsite facilities mentioned above.

18. All waste pickups are to be performed and completed within a single day during established business hours or two consecutive days at a maximum, if it is determined that a second day is necessary based on the volume or complexity of the inventory provided or due to an uncontrollable unforeseen event.

19. All work shall be performed during normal business hours of the VA Medical Center that is 8:00 a.m. to 4:30 p.m. eastern standard time. Work during other hours, if agreed to by the Department of Veterans Affairs, will be at the normal rate per hour. Overtime and travel expenses are not authorized.

20. In the event of an emergent need for a hazardous waste pick-up, the contractor shall provide the pick-up within 2-3 days of being contacted.

21. In the event of a spill during the collection and packing of hazardous waste or any activities involving hazardous waste, and the Contractor is at fault, all clean-up, clean-up cost, clean-up supplies, disposal, regulatory reporting and any other actions or cost associated with remediation will be the sole responsibility of the contractor. ·

22. The Contractor will visit the Durham VA Medical Center approximately 22-26 times per year to collect the hazardous waste from the central accumulation area and satellite accumulations areas throughout the facility. The contractor will be escorted by the GEMS Coordinator or someone from the Safety office. The waste will be weighed on site. The Medical Center will provide a scale. The weights of each type of waste will be documented and supplied to the GEMS Coordinator or escort. Once the contract is awarded, a pick-up schedule will be determined. The contractor may also be called to perform a hazardous waste pick-up on an as needed basis.

Sources Sought Notice