36C24623Q0748_1.docx

36C24623Q0748

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24623Q0748 David Hoover 05-18-2023 4:00pm

EDT

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 X X 562112 $41.5 Million N/A X Department of Veterans Affairs Network Contracting Office 6 508 Fulton Street Durham NC 27705 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971 512-460-5049 512-460-5221 X See CONTINUATION Page This is a Firm-Fixed Price service for Hazardous Waste pick-up service for Durham, NC

VAMC

and tenant site locations as per section D.2.

VAAR Clause 852.219-77 requires complettion and submission by offeror's with their quote submission.

This is a SDVOSB set aside and contractors must be registered with the SBA database https://veterans.certify.sba.gov See CONTINUATION Page X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Durham VAMC-508 Fulton St - Waste pickup and removal service (2 times a month) Contract Period: Base POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste Treatment/Storage

LOCAL STOCK NUMBER: CLIN0001

Greenville, HCC-401 Moye Blvd -Waste pickup and removal service (Bi-Annually)

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection

LOCAL STOCK NUMBER: CLIN0002

Brier Creek Dialysis Clinic-8081 Arco Corporate Dr, Ste 130 - Waste pickup and removal service (Every 45 days)

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection

LOCAL STOCK NUMBER: CLIN0003

Hillandale Road Clinics I & II-1824 Hillandale Rd - Waste pickup and removal service (Annually / If needed) Contract Period: Base POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection

LOCAL STOCK NUMBER: CLIN0004

Morehead City Community-Based Outpatient Clinic-5420 Hwy 70 - Waste pickup and removal service (Annually / If needed)

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection

LOCAL STOCK NUMBER: CLIN0005

Raleigh II, Outpatient Clinic-3040 Hammond Business Pl, Ste 105 Waste pickup and removal service (Annually / If needed)

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection

LOCAL STOCK NUMBER: CLIN0006

Raleigh I, Outpatient Clinic-3305 Sungate Blvd - Waste pickup and removal service

Contract Period: Base POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection

LOCAL STOCK NUMBER: CLIN0007

Raleigh III CBOC-2600 Atlantic Ave, Ste 200 - Waste pickup and removal service

Contract Period: Base POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection

LOCAL STOCK NUMBER: CLIN0008

Durham VAMC & Greenville HCC - Categorize the pharmaceutical inventory of all medications according to how it is to be disposed, corresponding EPA Haz Waste Codes (if applicable), Waste Stream Descriptions and Characteristics

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection

LOCAL STOCK NUMBER: CLIN0009

Durham VAMC & Greenville HCC -Walk-through with hospital staff to determine the location, type and number of containers needed for each department or unit and recommend the proper containers and set-up for each area. (Annually)

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection

LOCAL STOCK NUMBER: CLIN0010

Durham VAMC-508 Fulton St -Provide an annual report in a Word Document format during the month of October of each year. (Annually)

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection

LOCAL STOCK NUMBER: CLIN0011

Durham VAMC-508 Fulton St -On-site waste audit.

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection

LOCAL STOCK NUMBER: CLIN0012

Greenville, HCC-401 Moye Blvd -On-site waste audit.

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection

LOCAL STOCK NUMBER: CLIN0013

Durham VAMC-508 Fulton St -55 Gallon Drum.

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection

LOCAL STOCK NUMBER: CLIN0014

Durham VAMC-508 Fulton St -30 Gallon Drum.

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection

LOCAL STOCK NUMBER: CLIN0015

Durham VAMC-508 Fulton St -5 Gallon Drum.

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection

LOCAL STOCK NUMBER: CLIN0016

Durham VAMC-508 Fulton St -Vermiculite 4 cu ft bag

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection

LOCAL STOCK NUMBER: CLIN0017

Clayton CBOC - 11618 US070 Business Clayton-Waste pickup and removal service (TBD).

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection

LOCAL STOCK NUMBER: CLIN0018

Durham VAMC-508 Fulton St - Waste pickup and removal service (2 times a month) Contract Period: Option 1 POP Begin: 06-01-2024 POP End: 05-31-2025

Greenville, HCC-401 Moye Blvd -Waste pickup and removal service (Bi-Annually)

Brier Creek Dialysis Clinic-8081 Arco Corporate Dr, Ste 130 - Waste pickup and removal service (Every 45 days)

Hillandale Road Clinics I & II-1824 Hillandale Rd - Waste pickup and removal service

Contract Period: Option 1

Morehead City Community-Based Outpatient Clinic-5420 Hwy 70 - Waste pickup and removal service (Annually / If needed)

Raleigh II, Outpatient Clinic-3040 Hammond Business Pl, Ste 105 Waste pickup and removal service (Annually / If needed).

Raleigh I, Outpatient Clinic-3305 Sungate Blvd - Waste pickup and removal service (Annually / If needed).

Contract Period: Option 1

Raleigh III CBOC-2600 Atlantic Ave, Ste 200 - Waste pickup and removal service

Contract Period: Option 1

Durham VAMC & Greenville HCC - Categorize the pharmaceutical inventory of all medications according to how it is to be disposed, corresponding EPA Haz Waste Codes (if applicable), Waste Stream Descriptions and Characteristics

Durham VAMC & Greenville HCC -Walk-through with hospital staff to determine the location, type and number of containers needed for each department or unit and recommend the proper containers and set-up for each area. (Annually)

Durham VAMC-508 Fulton St -Provide an annual report in a Word Document format during the month of October of each year. (Annually).

Durham VAMC-508 Fulton St -On-site waste audit.

Greenville, HCC-401 Moye Blvd -On-site waste audit.

Durham VAMC-508 Fulton St -55 Gallon Drum.

Durham VAMC-508 Fulton St -30 Gallon Drum.

Durham VAMC-508 Fulton St -5 Gallon Drum.

Durham VAMC-508 Fulton St -Vermiculite 4 cu ft bag.

Clayton CBOC - 11618 US070 Business Clayton-Waste pickup and removal service (TBD).

Durham VAMC-508 Fulton St - Waste pickup and removal service (2 times a month).

Contract Period: Option 2 POP Begin: 06-01-2025 POP End: 05-31-2026

Greenville, HCC-401 Moye Blvd -Waste pickup and removal service (Bi-Annually).

Brier Creek Dialysis Clinic-8081 Arco Corporate Dr, Ste 130 - Waste pickup and removal service (Every 45 days).

Hillandale Road Clinics I & II-1824 Hillandale Rd - Waste pickup and removal service

Contract Period: Option 2

Morehead City Community-Based Outpatient Clinic-5420 Hwy 70 - Waste pickup and removal service (Annually / If needed)

Raleigh II, Outpatient Clinic-3040 Hammond Business Pl, Ste 105 Waste pickup and removal service (Annually / If needed)

Raleigh I, Outpatient Clinic-3305 Sungate Blvd - Waste pickup and removal service

Contract Period: Option 2

Raleigh III CBOC-2600 Atlantic Ave, Ste 200 - Waste pickup and removal service

Contract Period: Option 2

Durham VAMC & Greenville HCC - Categorize the pharmaceutical inventory of all medications according to how it is to be disposed, corresponding EPA Haz Waste Codes (if applicable), Waste Stream Descriptions and Characteristics.

Durham VAMC & Greenville HCC -Walk-through with hospital staff to determine the location, type and number of containers needed for each department or unit and recommend the proper containers and set-up for each area. (Annually)

Durham VAMC-508 Fulton St -Provide an annual report in a Word Document format during the month of October of each year. (Annually)

Durham VAMC-508 Fulton St -On-site waste audit

Greenville, HCC-401 Moye Blvd -On-site waste audit

Durham VAMC-508 Fulton St -55 Gallon Drum.

Durham VAMC-508 Fulton St -30 Gallon Drum.

Durham VAMC-508 Fulton St -5 Gallon Drum.

Durham VAMC-508 Fulton St -Vermiculite 4 cu ft bag.

Clayton CBOC - 11618 US070 Business Clayton-Waste pickup and removal service (TBD).

Durham VAMC-508 Fulton St - Waste pickup and removal service (2 times a month) Contract Period: Option 3 POP Begin: 06-01-2026 POP End: 05-31-2027

Greenville, HCC-401 Moye Blvd -Waste pickup and removal service (Bi-Annually).

Brier Creek Dialysis Clinic-8081 Arco Corporate Dr, Ste 130 - Waste pickup and removal service (Every 45 days).

Hillandale Road Clinics I & II-1824 Hillandale Rd - Waste pickup and removal service

Contract Period: Option 3

Morehead City Community-Based Outpatient Clinic-5420 Hwy 70 - Waste pickup and removal service (Annually / If needed).

Raleigh II, Outpatient Clinic-3040 Hammond Business Pl, Ste 105 Waste pickup and removal service (Annually / If needed).

Raleigh I, Outpatient Clinic-3305 Sungate Blvd - Waste pickup and removal service

Contract Period: Option 3

Raleigh III CBOC-2600 Atlantic Ave, Ste 200 - Waste pickup and removal service

Contract Period: Option 3

Durham VAMC & Greenville HCC - Categorize the pharmaceutical inventory of all medications according to how it is to be disposed, corresponding EPA Haz Waste Codes (if applicable), Waste Stream Descriptions and Characteristics

Durham VAMC & Greenville HCC -Walk-through with hospital staff to determine the location, type and number of containers needed for each department or unit and recommend the proper containers and set-up for each area. (Annually)

Durham VAMC-508 Fulton St -Provide an annual report in a Word Document format during the month of October of each year. (Annually)

Durham VAMC-508 Fulton St -On-site waste audit

Greenville, HCC-401 Moye Blvd -On-site waste audit

Durham VAMC-508 Fulton St -55 Gallon Drum

Durham VAMC-508 Fulton St -30 Gallon Drum

Durham VAMC-508 Fulton St -5 Gallon Drum

Durham VAMC-508 Fulton St -Vermiculite 4 cu ft bag

Clayton CBOC - 11618 US070 Business Clayton-Waste pickup and removal service (TBD)

Durham VAMC-508 Fulton St - Waste pickup and removal service (2 times a month) Contract Period: Option 4 POP Begin: 06-01-2027 POP End: 05-31-2028

Greenville, HCC-401 Moye Blvd -Waste pickup and removal service (Bi-Annually)

Brier Creek Dialysis Clinic-8081 Arco Corporate Dr, Ste 130 - Waste pickup and removal service (Every 45 days)

Hillandale Road Clinics I & II-1824 Hillandale Rd - Waste pickup and removal service

Contract Period: Option 4

Morehead City Community-Based Outpatient Clinic-5420 Hwy 70 - Waste pickup and removal service (Annually / If needed)

Raleigh II, Outpatient Clinic-3040 Hammond Business Pl, Ste 105 Waste pickup and removal service (Annually / If needed)

Raleigh I, Outpatient Clinic-3305 Sungate Blvd - Waste pickup and removal service

Contract Period: Option 4

Raleigh III CBOC-2600 Atlantic Ave, Ste 200 - Waste pickup and removal service

Contract Period: Option 4

Durham VAMC & Greenville HCC - Categorize the pharmaceutical inventory of all medications according to how it is to be disposed, corresponding EPA Haz Waste Codes (if applicable), Waste Stream Descriptions and Characteristics

Durham VAMC & Greenville HCC -Walk-through with hospital staff to determine the location, type and number of containers needed for each department or unit and recommend the proper containers and set-up for each area. (Annually)

Durham VAMC-508 Fulton St -Provide an annual report in a Word Document format during the month of October of each year. (Annually)

Durham VAMC-508 Fulton St -On-site waste audit

Greenville, HCC-401 Moye Blvd -On-site waste audit

Durham VAMC-508 Fulton St -55 Gallon Drum

Durham VAMC-508 Fulton St -30 Gallon Drum

Durham VAMC-508 Fulton St -5 Gallon Drum

Durham VAMC-508 Fulton St -Vermiculite 4 cu ft bag

Clayton CBOC - 11618 US070 Business Clayton-Waste pickup and removal service (TBD)

Performance Work Statement Description – Hazardous Waste Pickup Durham, NC VAMC

A. Description

These specifications are for hazardous and non- hazardous waste pick-up, categorization, reporting, consulting, packaging, (including lab packing) transporting, and disposal of hazardous chemical waste from the Department of Veterans Affairs Medical Center (508 Fulton Street, Durham, North Carolina) and the Department of Veterans Affairs Healthcare Center (401 Moye Blvd, Greenville, NC 27834).

Other off site locations include:

Brier Creek Dialysis Clinic, 8081 Arco Corporate Drive, Suite 130, Raleigh, NC 27617 Hillandale Road Clinics I and II, 1824 Hillandale Road, Durham, NC 27705 Morehead City Community-Based Outpatient Clinic, 2900 Arendell St. Morehead City, NC 28557 Raleigh I, Outpatient Clinic, 3305 Sungate Blvd Raleigh, NC 27610 Raleigh II, Outpatient Clinic, 3040 Hammond Business Place Suite 105, Raleigh, NC 27603 Raleigh Ill CBOC, 2600 Atlantic Ave Suite 200 Raleigh, NC 27604 Clayton-East Raleigh VA Clinic, 11618 US 70 Business Highway West Suites 100 and 200, Clayton, NC 27520. These locations are not historically producers of hazardous waste but included notwithstanding.

Approximately 22-26 visits per year from the Durham VAMC are anticipated to be scheduled each year on dates that meet the requirements of applicable EPA regulations and the needs of the Department of Veterans Affairs. Approximately 2 pick-ups per year from the Greenville VA Healthcare Center are anticipated due to the facility being a conditionally exempt small quantity generator. Approximately 12 pickups per year from Brier Creek, and as needed from CBOCs throughout VISN 6.

This contract will cover a wide variety of chemical waste streams including mixed waste (biohazard/hazardous) and will not include the disposal of radioactive materials or PCB's.

B. Performance of Work

1. The Contractor will comply with all requirements of local, state, and federal regulatory agencies governing the packaging, transporting, and disposal of hazardous waste materials, including the completion of a mandatory Uniform Hazardous Waste Manifest form for every waste pick up and a registered EPA ID number.

2. The Contractor will perform an initial and then annual walk-through of the Department of Veterans Affairs Medical Center, Durham and the Department of Veterans Affairs Healthcare Center, Greenville with hospital staff to determine the location, type and number of containers needed for each department or unit and recommend the proper containers and set-up for each area. The annual walk-through will be per-formed during the month of September of each year. The recommendation report will be delivered to the Department of Veterans Affairs Medical Center, 508 Fulton Street, Durham (Safety Department) within 30 days of walk-through.

3. The Contractor will categorize the pharmaceutical inventory of all medications at the Department of Veterans Affairs Medical Center, Durham and the Department of Veterans Affairs Healthcare Center, Greenville according to how it is to be disposed, corresponding EPA Hazardous Waste Codes (if applicable), Waste Stream Descriptions and Characteristics

4. The Contractor will maintain insurance that meets all local, state and federal requirements for a transporter, storage, and/or dispose of hazardous waste.

5. The Contractor will provide a two-person (minimum) crew with training in hazardous waste handling and emergency procedures. This training shall include OSHA, EPA, North Carolina Division of Environmental Management, DOT (including HM 181) regulations, and (47) (i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a). Training certifications will be provided at the time of award and then annually on the anniversary date of award to the Department of Veterans Affairs Medical Center, Durham (Safety Department, Attention: GEMS Coordinator).

6. The Contractor will provide an initial and then annual, on-site waste audit of the Department of Veterans Affairs Medical Center, Durham and the Department of Veterans Affairs Healthcare Center, Greenville to identify and document waste streams and applicable waste management regulations and suggest waste management areas for improvement, if needed. The audit shall take place during the month of September of each year. The final report will be delivered to the Department of Veterans Affairs Medical Center, 508 Fulton Street, Durham (Safety Department, Attention: GEMS Coordinator) within 30 days of audit.

7. The Contractor will provide an annual report in a Word Document format during the month of October of each year. A draft of the report will be sent to the Point of Contact for review before final approval. The report will include a characterized inventory that identifies all Hazardous Waste (P, U, & D, bulk chemotherapy, pharmaceutical waste) collected from the Department of Veterans Affairs Medical Center, Durham and the Department of Veterans Affairs Healthcare Center, Greenville. Locations will be reported separately. The report will also include a total (in pounds) of all Batteries (to include Ni-Cd, Lead-acid, Lithium Ion, Alkaline, Ni-MH), Fluorescent lamps, Oil (motor), Oil (other), Paint, Mercury-containing equipment, D001-Alcohol, D001-Xylene, Formalin, D001- ignitable, D002-Corrosive, D009-Mercury (liquid only), D004-43 Toxic, D-Characteristic, P-Listed, U-Listed, Chemotherapy agents, Lead aprons, Universal Waste, Aerosol Cans, Mercury-Containing Lamps, Paint and Paint-Related Wastes, Compressed Gas Cylinders collected from each site. The report will also show waste collection information in the form of graphs. The final report will be delivered to the Department of Veterans Affairs Medical Center, 508 Fulton Street, Durham (Safety Department, Attention: GEMS Coordinator).

8. Contractor's employees will maintain a professional image while performing work at the medical center.

9. The Contractor's employees will provide appropriate protective equipment to their employees and any involved Department of Veterans Affairs personnel (if any).

10. The Contractor will provide a copy of the manifest to accompany the waste to be transported from the medical center on the date of waste collection prior to leaving the premises.

11. The Contractor will prepare and submit an invoice for payment within thirty working days from the date on which the waste was accepted for transport from the medical center.

12. The Contractor will provide verification of final disposal of waste within six months after a hazardous chemical waste collection. The contractor will provide monthly status reports on all drums until final disposal is complete. Once all waste is disposed of, the Contractor will deliver the Certificates of Destruction to the Department of Veterans Affairs Medical Center, 508 Fulton Street, Durham (Safety Department, Attention: GEMS Coordinator).

13. Price of disposal for each type of waste will include costs for transporting and disposal of the wastes contained within. Price per drum will also include material charge such as packing materials, labels, and other materials used as needed.

14. Transportation of hazardous waste shall be in accordance with 49 CFR 100-199.

15. The Contractor will prepare profiles of chemicals (if needed) for the medical center with information provided by the medical center. The Contractor will be responsible for any required chemical analysis including but not limited to, pH testing, solids content analysis; etc. which can be performed at the collection site.

16. The Contractor will pack, transport, and provide for final disposal of hazardous materials as listed in this RFP. Bulk liquid containers will be prepared by medical center personnel. All applicable EPA and DOT regulations shall be adhered to.

17. The Contractor shall provide a representative of the Department of Veterans Affairs the opportunity to inspect any facility (or subcontractor's facility) used for the storage and/or disposal of hazardous materials collected from the Durham VA Medical Center or associated offsite facilities mentioned above.

18. All waste pickups are to be performed and completed within a single day during established business hours or two consecutive days at a maximum, if it is determined that a second day is necessary based on the volume or complexity of the inventory provided or due to an uncontrollable unforeseen event.

19. All work shall be performed during normal business hours of the VA Medical Center that is 8:00 a.m. to 4:30 p.m. eastern standard time. Work during other hours, if agreed to by the Department of Veterans Affairs, will be at the normal rate per hour. Overtime and travel expenses are not authorized.

20. In the event of an emergent need for a hazardous waste pick-up, the contractor shall provide the pick-up within 2-3 days of being contacted.

21. In the event of a spill during the collection and packing of hazardous waste or any activities involving hazardous waste, and the Contractor is at fault, all clean-up, clean-up cost, clean-up supplies, disposal, regulatory reporting and any other actions or cost associated with remediation will be the sole responsibility of the contractor.

22. The Contractor will visit the Durham VA Medical Center approximately 22-26 times per year to collect the hazardous waste from the central accumulation area and satellite accumulations areas throughout the facility. The contractor will be escorted by the GEMS Coordinator or someone from the Safety office. The waste will be weighed on site. The Medical Center will provide a scale. The weights of each type of waste will be documented and supplied to the GEMS Coordinator or escort. Once the contract is awarded, a pick-up schedule will be determined. The contractor may also be called to perform a hazardous waste pick-up on an as needed basis.

C. General Requirements

Badges will be issued by the COR and must be always worn while working on premises.

The vendor’s employees shall not enter the work site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site. The On-site employees of the vendor and all Subcontractors shall apply for their PIV Badges in order to gain access to the facilities. Lost badges shall be reported immediately to the COR and the Contractor shall be responsible paying for the process to gain a new badge.

Competent, experienced, licensed, or certified workers shall perform crafts requiring specialized skills.

Normal working hours shall be used to complete this contract unless otherwise indicated. Normal working hours shall be 8:00 AM to 4:30 PM, Monday through Friday – Federal Holidays or any other Holiday designated by the President of the United States excluded. For working outside the “normal working hours” as defined in this contract, the vendor shall give 3-day notice to the Contracting Officer so that arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section. No photography of VA premises is allowed without written permission of the Contracting Officer. The 11 holidays observed by the Federal Government are:

Christmas Day

B.3 SPECIAL CONTRACT REQUIREMENTS

A. WORK HOURS

The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on Federal Holidays or during off duty hours as described below.

The following terms have the following meanings:

2.1. Normal working hours: Monday through Friday, 7:30 a.m. – 4:00 p.m., excluding federal holidays. The 11 holidays observed by the Federal Government are:

Christmas Day Work outside these hours must be prescheduled and approved by the COR.

When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

Smoking Policy Per VHA Directive 1085 Dated 3/15/19 All VA Health Care Facilities shall be smoke free. This directive applies to all patients, visitors, contractors, volunteers, and vendors.

B. BILLING AND PAYMENT

To allow time for review and acceptance of reports and all services, the Contractor shall invoice semi-annually, December for November services, and in July for May and June services.

Invoices shall include at a minimum:

· Date of invoice

· Contract Number

· Purchase Order Number

· Vendor Name

· Invoice Number

· CLIN & Date of service

C. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

(a) FAR 42.1502 direct all Federal agencies to collect past performance information on contracts. The Department of Veterans Affairs has implemented use of the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) Please furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm’s past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, system requirements, and training information for CPARS are available at www.cpars.gov. The CPARS User Manual, registration for online training for Contractor Representatives may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation and the report will be accessible at www.cpars.gov Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official’s narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1-17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection evaluations. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating, “No Comment” in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: “The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment.” Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as “source selection information.” After review, transit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determination, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30-day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been completed.

D. QUALITY CONTROL

The Contractor shall develop a Quality Assurance Plan (QAP) which will provide the Contractor’s strategy for monitoring performance internally, providing performance information to the Government, and reporting in compliance with the PWS. Within the QAP, the Contractor shall propose and maintain an established reporting system to promptly notify VA of any problems, issues, risks, or concerns with workflow performance, programmatic improvement, security, and schedule adherence. Quality control is the exclusive responsibility of the Contractor.

The final plan shall be submitted to the CO and COR within 30 days of contract award.

E. QUALITY ASSURANCE SURVEILLANCE PLAN

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the contractor’s performance. The oversight provided for in the order and in the QASP will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the COR with a proactive way to avoid unacceptable or deficient performance and provides verifiable input for the required Past Performance Information Assessments. The QASP will be finalized immediately following award. The QASP is a living document and may be updated by the Government as necessary.

F. BACKGROUND INVESTIGATIONS

A full background check is not required for this position; however, all contract employees must bring photo identification and advance notice from the requiring service to obtain a VA Badge in order to work on a VA Facility.

Upon award, the CO shall provide the contractor with detailed instructions on fulfilling security requirements

G. CONTRACT ADMINISTRATION

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity, or quality of performance of this contract.

The COR shall be responsible for the overall technical administration of this contract as outlined in the COR Delegation of Authority.

IN THE EVENT THE CONTRACTOR EFFECTS ANY SUCH CHANGE AT THE DIRECTION OF

ANY PERSON OTHER THAN THE CONTRACTING OFFICER WITHOUT AUTHORITY, NO ADJUSTMENT SHALL BE MADE IN THE CONTRACT PRICE TO COVER AN INCREASE IN COSTS INCURRED AS A RESULT THEREOF

POINTS OF CONTACT

Contracting Officer’s Representative (COR) 36C24623Q0748

TBD

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach…