36C24623Q0605 0003.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24623Q0605

X X X

X The purpose of this amendment is to address all timely submitted technical questions:

A) See A.1 Technical Questions with answers provided

Stephanie Thompson Contracting Officer A.1 TECHNICAL QUESTIONS: Salisbury Janitorial

Q1) Who is the current incumbent contractor for this project?

A1) The current provider is Ninety Five South, Inc.

Q2) What is the total value of the existing contract?

A2) The existing contract was awarded as an emergency procurement to cover services during a protest resolution phase until a new solicitation is conducted. The existing contract was awarded for $168,600.00 for a one-month service, with the option of six 1-month extensions until May 30, 2023. Contract 36C24623P0151 has a possible total value of $1,180,200.00.

Q3) Can pricing be submitted in an Excel matrix to avoid repetitive entries and possible error?

A3) Pricing should be listed in the Schedule of Services in the solicitation, however, an excel spreadsheet can be included with the quote submission.

Q4) Has the current scope of work changed from the previous contract?

A4) Yes, the scope has changed from the previous janitorial contract requirement. The Patient Care Cleaning and Related Buildings as well as related manpower and functions were added. Previously the contract was for Administrative Janitorial in Administrative Areas only, the COVID surge cleaning temporary janitorial positions have been integrated into the FY23 requirement in addition to the Patient Care Areas, Buildings, and related functions.

Q5) What is the current contract number?

A5) 36C24623P0151

Q6) Are there a building plans, that depicts carpet, tile, and ceramic areas?

A6) No, there are no building plans that depict carpet, tile and ceramic flooring in areas. The total area in this requirement or 644,272 Sqft and of this area the following are estimated percentages of each type of flooring material: 30% or 193,200 Sqft. is Carpeted. 30% or 193,200 Sqft. is VCT Tile (Waxable). 40% or 257,600 Sqft. is Low Maintenance/Luxury Vinyl Tile (LVT) (Non-Waxable).

Q7) CAN WE ROLL OVER THE PRESENT EMPLOYEES TO OUR COMPANY?

A7) In accordance with EO 14055 on Nondisplacement of Qualified Workers Under Service Contracts, the contractor and its subcontractors shall, in good faith offer service employees employed under the predecessor contract and its subcontracts whose employment would be terminated as a result of the award of this contract or the expiration of the contract under which the employees were hired, a right of first refusal of employment under this contract in positions for which those employees are qualified.

Q8) DOES THE JANITORIAL COMPANY HAVE PARKING PRIVILEDGE?

A8) There are no designated parking spaces for the janitorial company.

Q9) IF YOU ARE HAVING PROBLEMS WITH THE CURRENT CONTRACTOR, THEN WE ASK SPECIFICALLY WHAT THE CONCERNS ARE?

A9) There are no concerns by the Government with the current contractor.

Q10) IS THE CLEANING COMPANY RESPONSIBLE FOR YOUR RECYCLE PROGRAM AND IF SO TO WHAT EXTENT?

A10) Contract Janitorial is not responsible for our overall Recycle Program. The Contract Janitorial may at times, need to remove/replace a plastic liner in a plastic bottle/blue recycle container. And ensure filled liner with plastic bottles would be either given to the Recycler or brought to the Recycle Area by Building 18 Boiler Plant and placed into one of the large yellow plastic bottle collection bins. This is not a regularly occurring event. Also, remove/replace plastic liners used in our high security shredders. Any full liners from an electric high security cross-cut shredder are treated as general waste and placed into the trash/waste dumpster/container with your other general waste items.

Q11) HOW MANY RESTROOMS ON EACH FLOOR? HOW MANY BLINDS IN EACH OFFICE/ Rooms?

A11) Building # x Restroom Count followed by Restrooms Per Floor (per floor (pf), ground floor (gf), first floor (ff), second floor (sf), etc.) : 1x12(6pf), 2x10(1gf,9ff), 3x56(2gf,13.5pf), 4x29 (2gf,9pf), 5x10(5pf), 6x16(8pf), 7x7(7pf), 11Ax4(4pf), 11Bx4(4pf), 11Cx4(4pf),12x3(1ff,2sf), 14Wx4(2ff,2sf), 15x3(2ff,1sf), 19x4(4pf), 21x62(6gf,28pf), 21Ax2(2pf), 21Bx2(2pf), 42x14(14gf). There are in window blinds throughout buildings of this requirement. With the exception of Buildings 11A/B/Cx11EA, 12x17EA, 14Wx28EA, 21A/Bx14EA, 42-GFx18E. There are 124 cleanable blinds in this requirement.

Q12) Do the Building have ELEVATORS AND STAIRWELLS?

A12) Yes, in most cases if there are multiple floors they do have elevators. Building 12, 14W, and 15 have stairs, but no elevator. They are small administrative buildings.

Q13) Does the Contractor have Office Space and Storage for Equipment?

A13) Janitorial Contractor Area in Building 6, are Rooms G074, G075, G076 equal 981 Sqft. This is for contractor storage and administrative space for administrative work.

Q14) SF1449 states “Submission will not be considered complete without signed VAAR Clause 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (Nov 2022). Would the government clarify with section this clause should be included?

A14) This can be included with Section A.

Q15) Would the government please confirm that only one document is required for quote submission?

A15) Multiple documents may be utilized.

Q16) Would the government confirm that Section D Technical/Management Approach can only be 25 pages and all other sections do not have a page limitation?

A16) Confirmed

Q17) Would the government confirm that a resume is only required for the CEH supervisor?

A17) Confirmed. If Awardee intends to bring on current CEH(s) to fulfill all or part of the CEH requirements, the Awardee should communicate/include CEH(s) resume and certificates. Other than the required onsite CEHs, resumes can also be provided to show reach back capability or other corporate assets that can be made available to assist with addressing emergent issues.

Q18) If a resume is required, would the government confirm that the resume is excluded from the page limitation in Section D Technical/Management Approach?

A18) Resumes are included in the 25 page limitation for Section D-Technical/Management Approach.

Q19) Would the government please clarify the difference between “Experience: For each contract provided in response to this factor, the offeror shall explain in a detail narrative how the characteristic of the selected contract relates to the services required by this solicitation. Provide at least two (2) similar contracts undertaken within the past three years.” And Factor 2 Past Performance?

A19) “Experience: For each contract provided in response to this factor, the offeror shall explain in a detail narrative how the characteristic of the selected contract relates to the services required by this solicitation. Provide at least two (2) similar contracts undertaken within the past three years” shall be provided with Section D-Technical/Management Approach and will be considered as acceptable/unacceptable for Factor 1: Technical/Management Approach. Factor 2: Past Performance is a separate factor that was be determined acceptable/unacceptable.

Q20) Page 4, section 1.4 states “ . . . 5 days a week, including holidays. . .” while page 28, section 2.1.0 states “. . . Monday through Friday, excluding holidays. . .” which is correct?

A20) The Medical Center doesn’t close for holidays. The contractor must provide janitorial services, Monday-Friday, including federal holidays.

Q21) Page 4, section 1.1 states ” . . . a minimum of ten full time equivalent housekeepers. . . “; while page 5, section 1.5.2 states “ . . . a minimum of 5 full time equivalent 1st shift housekeepers, a FTE 1st shift supervisor, and a FTE 1st shift team leader. . .” (which adds up to 7 FTE’s for 1st shift. What is the correct minimum requirement?

A21) 1.1 discusses Administrative Shift 12pm-8pm 10FTE Housekeepers, 1 FTE Teamleader, 1 FTE CEH Supervisor. 1.5.2 discusses 1st Shift Patient Care 6am-2:30pm, 5FTE Patient Care Housekeepers, 1 FTE Patient Care Teamleader, 1 Patient Care CEH Supervisor. 2nd Shift Patient Care 2pm-10:30pm, 5FTE Patient Care Housekeepers, 1 FTE Patient Care Teamleader, 1 Patient Care CEH Supervisor.

10+5+5 = 20 FTE Housekeepers (10 Administrative and 10 Patient Care Housekeepers) 1+1+1 = 3 FTE Teamleaders (1 Administrative and 2 Patient Care Teamleaders) 1+1+1 = 3 FTE CEH Supervisors (1 Administrative and 2 Patient Care CEH Supervisors) Overall, there is a Minimum of 26 FTEs required between the Administrative and Patient Care FTEs on this requirement.

Q22) This solicitation calls for three CEH’s to be on staff. An overall lead CEH plus a CEH on each of the two shifts; and states that a CEH must be always on site. Will having one CEH as PM be sufficient?

A22) Three CEH Supervisors are required to be onsite daily. The Awardee can determine one of the CEHs is the Project Manager (PM) as long as the PM performs the functions of CEH Supervisor as required. Again, three CEHs are required to be onsite daily, leading and managing their respective shifts. One CEH Supervisor can be considered the Project Manager (PM) to streamline or simplify communications, but all three CEH Supervisors are still required.

Q23) Do all CEHs (administrative and both shifts) have to have 1 year prior experience as CEH manager within the last 3 years or just the administrative CEH?

A23) One CEH should have 1-year prior experience as CEH manager within the last 3 years. If the additional CEHs are not available by start of contract. Contractor may nominate/select/hire supervisory candidates and communicate in good faith, soonest with COR/Contracting estimated dates for CEH training and certifications.

Q24) Approximately how many hand sanitizer, soap, and paper towel dispensers are on-site?

A24) Although, the exact count is not known, on average every 25 feet there is a Purell Wall Mounted Dispenser in use, so roughly a there is dispenser every 625 Sqft. So, of the 644,000 Sqft. in this requirement, there are approximately 1,063 hand sanitizers throughout the areas of this janitorial requirement.

Q25) Approximately how many restrooms per building, and how many toilets/stalls/urinals within?

A25) Building # x Restroom Count: 1x12, 2x10, 3x56, 4x29, 5x10, 6x16, 7x7, 11Ax4, 11Bx4, 11Cx4,12x3, 14Wx4, 15x3, 19x4, 21x62, 21Ax2, 21Bx2, 42x14. Total of 248 Restrooms in the areas of this requirement. 274 Toilets, 45 Urinals. 274 Handsoap Dispensers, 274 Papertowel Dispensers, 274 Toilet Paper Dispensers. Common Products: Jumbo Jr. TP Roll, Paper Towel Rolls. Emotion-Georgia Pacific. Georgia Pacific. GoJo’s Provon Brand, Foaming Antimicrobial Handwash with PCMX, 1200mL, Item# 1944-640.

Q26) It was noted the Hand Sanitizer Dispensers were made by Skilcraft. Is the successful contractor required to purchase AbilityOne products to refill the dispensers?

A26) The contractor orders the compatible skillcraft refills for the dispensers. I do not know the specific vendors they use to order their supplies, but to my knowledge skillcraft products are AbilityOne products. ES8 Model Gojo’s Purell Hand Sanitizer Dispenser. Refills 1200mL, Item# 3143-0237.

Q27) Who is responsible for providing replacement hand sanitizer dispensers?

A27) Engineering can replace them, if they are inoperable, proven to not function with a new product refill and new battery installs. When the contractor has determined the dispenser is inoperable, they can contact or email the EMS COR to request an engineering workorder be input to request the inop dispenser be removed and an new dispenser be installed.

Q28) Are EnMotion dispensers common throughout the facilities?

A28) Yes.

Q29) Who is responsible for replacement of restroom dispensers (paper towel, toilet paper, soap)?

A29) Engineering can replace them, if they are inoperable, proven to not function with a new product refill and new battery installs. When the contractor has determined the dispenser is inoperable, they can contact or email the EMS COR to request an engineering workorder be input to request the inoperable dispenser be removed and an new dispenser be installed.

Q30) Is a mechanism in place to recoup the cost of employee overtime if it is the result of the government’s needs?

A30) This is a firm-fixed-price contract.

Q31) Ref: Solicitation Page 4, 1.1 - Terminal cleaning and *ultra-violet (UV) sterilization* Question: Does the government require specific equipment for this cleaning and if so, what?

A31) The Government Currently Utilizes Xenex Ultra Violet Disinfection Units for our Healthcare System. LSMUV6-FTXCT LightStrike Pulsed Xenon UV Robot (FT) or its equivalent.

Q32) Ref: Solicitation Page 11, 4. Contractor Furnished Items and Services Question: Contractor Furnished Equipment lists feminine hygiene products. Will the government provide additional details on what is to be provided here?

A32) Generic Individually Wrapped Tampons. The only Women’s Restrooms that have a feminine hygiene product dispenser that will need to be supplied with these items are as follows. There are a total of 6 Women’s Restrooms these dispensers are located in (B2,B3,B4,B6,B7,B21): 1016-2, 1038-3, 1103-4, 1067-6, 1038-7, 1A107-21.

Q33) Ref: Solicitation Page 11, 4 Contractor Furnished Items and Services Question: Will the government provide historical usage data on items required to be furnished by the contractor?

A33) This historical data is not available for contractor furnished or supplied items.

Q34) Ref: Solicitation Page 12 - Contractor Requirement to “refill disposable masks”.

Question: Disposable masks are not listed on the Contractor Furnished Items table. Who is responsible for purchasing masks being used by veterans and customers in common areas of the facilities?

A34) The contractor is responsible for purchasing, stocking the masks and other hygiene station supplies for the veteran or customer’s use.

Q35) Ref: Solicitation Page 17, 15, c) – Hose off loading Dock Question: Will the government provide the water for this service?

A35) Yes, with qualifiers. If the water spigot key is not made available by the Government in order to allow water access through the dock’s external water spigot, the contractor will not be held accountable or liable for not providing this service to hose off the loading dock in this case.

Q36) Ref: Solicitation Page 18, 17, b) – Infectious Waste Bins Question: Does the government provide the referenced lockable infectious waste bins?

A36) Yes.

Q37) Who is responsible for removing red bags from infectious waste bins after the contractor places the red bags there?

A37) The Contractor, removes the filled Bio-Hazard Bags/Boxes and Sealed Sharps Containers from their assigned areas. Transporting them to the closest Bio-Hazard Cage behind either Building 3 or Building 21. Ensuring the hazard is packaged and labeled for pickup by the Stericycle Bio-Hazard removal contractor. As needed either the Industrial Hygienist or the GEMS Coordinator can provide training on the packaging and labeling of these Bio-Hazardous items.

Q38) Ref: Solicitation Page 51, 3.0 Award Basis, Factor 1 Technical/Management Approach Statement: This evaluation factor requires the inclusion of a considerable amount of additional information not referenced on page 50, Instructions to Offerors, Section D. Question: Will the government consider revising the award criteria for Factor 1 so it is aligned with page 50, Section D?

A38) Section D provides the instructions for formatting the quotation and does not conflict with Factor 1 requirements.

Q39) If the government will not revise Factor 1 on page 51, should the offeror’s response address the requirements on page 50, Section D, Instructions to Offerors, or should the offeror address the requirements on page 51, Award Basis, Factor 1?

A39) Quotation shall be organized in alignment with Section D and address all requirements for Factor 1 to meet acceptable status.

Q40) If the government will not revise Factor 1 on page 51, is the offeror’s Technical/Management Approach still limited to 25 pages, per Section D, page 50?

A40) Page limitations apply as stated in Section D.

Q41) Will the government provide a detailed inventory showing square footage by floor type (ceramic, rubber, VTC, etc.)?

A41) The total area in this requirement or 644,272 Sqft and of this area the following are estimated percentages of each type of flooring material: 30% or 193,200 Sqft. is Carpeted. 30% or 193,200 Sqft. is VCT Tile (Waxable). 40% or 257,600 Sqft. is Low Maintenance/Luxury Vinyl Tile (LVT) (Non-Waxable).

Q42) Will the government provide a total restroom count of all facilities?

A42) 248 Restrooms in the areas of this requirement. 274 Toilets, 45 Urinals. 274 Handsoap Dispensers, 274 Papertowel Dispensers, 274 Toilet Paper Dispensers.

Q43) Will the government provide a total kitchen count for all facilities?

A43) There is one Nutrition and Food Service Main Kitchen located in Building 5 and there is one Veteran Canteen Service Cafeteria located in Building 6. Two in this requirement.

Q44) Will the government provide historical patient room occupancy rates for the past three years?

A44) On average daily patient census is 179. The patient care areas such as in Building 3 Primary Care Clinics and other Patient Care Areas in this requirement have exam or consult rooms with exam tables not inpatient beds.

Q45) Will the government provide historical patient discharges per day for the past three years?

A45) On average daily patient census is 179. On average 10 daily Discharges and Ultra-Violet Disinfections. Terminal Cleaning and UV Disinfection in regards to this requirement is referring to sanitizing and disinfection of an area or room usually in response to an employee or patient being reported as COVID positive/person of interest or having another infectious or contagious condition that requires sanitizing and cleaning of the area as a precautionary measure to reduce the chance that others will also become ill through contact with high touch areas or items that the person of interest also came in contact with while in the room or office.

Q46) Will the government provide the number of patient beds available in inpatient care areas?

A46) Overall, 192 patient care beds available. The patient care areas such as in the Building 3 Primary Care Clinics and other Patient Care Areas in this requirement have exam or consult rooms with exam tables not inpatient beds.

Q47) Does the government intend to extend the proposal submission due date beyond the current date of April 10th, 2023?

A47) Amendment 36C24623Q0605 0002 was posted on 4/7/2023 extending the quotation due date to 4/14/2023 by 10:00AM EST.

Q48) Would it be possible to provide the SCA labor rate document that goes with the solicitation # 36C24623Q0605? One was not provided in SAMs.

A48) Refer to SECTION D-CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS, page 48, which provides a link to the applicable wage determination.

The purpose of this Amendment is to address all timely submitted technical questions.