36C24622P1474_1.docx

Part 806.3 Other Than Full and Open Competition (OFOC) Request for Sole Source Justification Format >SAT

GENERAL INFORMATION

BASE NOTICE TYPE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

POINT OF CONTACT*

AWARD INFORMATION

LINE ITEM NUMBER

AWARDEE ADDRESS LINE 1*

AWARDEE ADDRESS LINE 2*

AWARDEE ADDRESS LINE 4*

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Award Notice Award Notice

DESCRIPTION

*= Required Field Award Notice Award Notice

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C246-22-AP-4214

1. Contracting Activity: Department of Veterans Affairs, VISN 6, VA Asheville Medical Center, Network Contracting Office 6 (NCO 6).

2. Nature and/or Description of the Action Being Processed: This procurement is for Custom Surgical Procedure Supply Bundles in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: This action will result in the award of a sole source, firm-fixed price, purchase order, to Geo-Med, LLC, to deliver Custom Surgical Procedure Supply Bundles on an as needed basis, to the Charles George VA Medical Center in Asheville, North Carolina. The custom surgical procedure bundles include surgical supplies identified as necessary to conduct several types of procedures. Each type of bundle is intended for a specific surgical procedure. The types of surgical packs anticipated for award under this contract include packs for Open Heart surgery, Cataract surgery, Knee surgery, Hip surgery, Arthroscopy, Chest procedures, Ear Nose and Throat surgery, Carotid procedures and Endovascular surgeries. This is a one year purchase order, intended to ensure continued supply while a larger procurement action is completed by another office. The independent government estimate for this requirement is $464,879.88, over a twelve ( 12) month period. The period of performance will begin on I Sept 2022 and end on 31 Aug 2023.

4. Statutory Authority Permitting Other than Full and Open Competition: The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 190 I and is implemented by for restricting competition on this procurement via FAR 13.106-1( b)(2). An additional authority, found at VAAR 819.7007, authorizes sole source award to Service-Disabled Veterans Owned Small Business Concerns without further determination that more than one (1) SDVOSB concern is available to meet the requirement.

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): This contract action is a sole source action to provide the specific bundle components identified in the Custom Surgical Packs Contents list, included with the solicitation and afterwards incorporated into the contract award.

The authority at VAAR 819. 7007 is used to issue award to Geo-Med, LLC. This is a one year purchase order, intended to ensure continued supply pending completion of E-CAT contract for Custom Trays. Geo-Med, LLC is the incumbent supplier of the required items, Custom Surgical Bundles, and has performed satisfactorily. Geo-Med, LLC is otherwise qualified to continue supplying the facility without interruption. The custom bundles provided to the facility include over 500 components, requiring a transition period of at least 120 days for any new contract awardee. Given Geo-Med's performance and capability, SDVOSB sole source award has been chosen as the appropriate acquisition strategy.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: The strategic source that is beind processed by another facility is a comptetive contract action.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Acquisition history and historal pricing is available for reference in making a reasonableness determination.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research included the review of acquisition history.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Geo-Med is the only source.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: None

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Business Acquisitions Manager VAMC Asheville

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

John Harmsen Contracting Officer

NCO 6

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Jerry Mann Brach Chief, Supply Team 3

NCO 6

Rev: 13 Effective Date: 02/01/22 Page 5 of 5