36C24621Q0660.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice 2/10/16ch Sentinelle Breast/Tim Coil 23667 36C24621Q0660 05-18-2021 10:00

EASTERN TIME, NEW YORK, USA

N 334510 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Contract Specialist Ruth Morris ruth.morris@va.gov Alternate POC: Jerry L. Mann jerry.mann@va.gov Hampton VA Medical Center 100 Emancipation Drive Hampton

Virginia 23667

USA

ruth.morris@va.gov ruth.morris@va.gov

(I) This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation for this action. Quotes are being requested, and a written solicitation will not be issued.

(II) This solicitation is issued as a Request for Quote (RFQ). Submit written quotes referencing RFQ 36C24621Q0660.

(III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular- 2021-05 dated 03/10/2021.

(IV) Any amendments issued to this solicitation will ONLY be available on the FBO website (www.fbo.gov).

The Network Contracting Office (NCO) 6 – Regional Procurement Office (RPO) EAST intends to award a firm-fixed price contract for the Brand Name only Sentinelle Breast Coil and Tim Coil Interface 3T to the Hampton VA Medical Center in Hampton, VA 23667

(V) The North American Industrial Classification System (NAICS) code for this procurement is 334510 with a business size standard of 1250 employees. This procurement is Unrestricted, Full and Open to and for all eligible offerors may submit quotes.

(VI) If your firm is a Service-Disabled Veteran Owned or Veteran Owned Small Business, you must be CERTIFIED in VetBiz (see internet site: http://vip.vetbiz.gov).

(VII) All offerors must be registered in System for Award Management (SAM) at http://www.sam.gov to be considered for an award of a federal contract. The record must be complete and not missing elements such as representations and certifications.

(VIII) All questions pertaining to this RFQ, are due by 10:00AM EST on Friday, May 14, 2021; and must be submitted via emailed to ruth.morris@va.gov.

(IX) The Government will award a contract resulting from this RFQ to the responsible offeror whose quote represents the lowest price technically acceptable that meets or exceeds the salient characteristics for the government. Quotes are due by 10:00 AM EST on Tuesday, May 18, 2021. Quotes received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated. Quotes shall be submitted via email to ruth.morris@va.gov.

(X) This combined solicitation/synopsis is for the purchase of the following Brand Name commercial supplies:

Product: Sentinelle Breast Coil and Tim Coil Interface 3T

2/10/16ch Sentinelle Breast Coil #Sk the 2/10/16-channel Sentinelle Breast Coil can be used as a breast imaging coil, a bilateral biopsy coil, as well as a unilateral biopsy coil providing large biopsy access. This coil consists of a positioning frame with exchangeable coils with different numbers of channels as described in detail in the E text.

Part No# 14418519 Tim Coil Interface 3T Coil adapter plug for up to 8 receive and 1transmit channels. This adapter will be required if the following Tim coils will be used on a compatible 3T MAGNETOM system with Tim 4G technology. 2/10/16ch Sentinelle Breast Coil and interface 3T

Delivery Address: Hampton VAMC 100 Emancipation Drive Hampton, VA 23667

FOB Point: Destination Estimated Delivery Date: Within 30 days ARO

IAW 52.252-2 The following Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) clauses and provisions are applicable to this acquisition and are available for view at: http://farsite.hill.af.mil/

FAR Provisions:

Addendum to 52.212-1 Instructions to Offerors-Commercial Items (JUN 2020)

The government will award a firm-fixed price purchase order to the vendor whose quotation represents the lowest priced and represents the best value for the government. The Government intends to make an award based on the initial quotations.

FAR Clauses:

Full text of the reference FAR Clauses may be accessed electronically at http://farsite.hill.af.mil/.

VAAR Clauses:

(NOV 2020) (DEVIATION)

852.232-72 Electronic Submission of Payment Requests (NOV 2018)

Gray Market Prevention Language:

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the government.

DEPARTMENT OF VETERANS AFFAIRS

Justification for Brand Name IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID:36C246-21-AP-2695

1. Contracting Activity: Department of Veterans Affairs, VISN 06, Hampton VA Medical Center, 100 Emancipation Drive, Hampton VA 23667 Purchase Request Number: 590-21-2-985-0292

2. Brief Description of Supplies/ Services required and the intended use:

The Sentinelle Breast Coil unit is an advanced Breast MRI diagnostic system that produces high quality breast MRI images quality and techniques for reducing scan time and optimal access for breast biopsies. The Breast Coil will double as a breast imaging coil and a bilateral biopsy coil and used for unilateral exams and biopsies.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: Hampton VA Medical Center Diagnostic Imaging department have a requirement to procure Brand Name item: Sentinelle Breast Coil. The Sentinelle Breast Coil is used for early detection and diagnose for breast disease. The Hampton VAMC requires the Breast MRI Coil to streamline and prevent the delay of care. The 3T MRI Magnet is currently used at Hampton VAMC is provided by Siemens VIDA and will function with the Breast Coil. Also, from 2019-2020 the annual screening mammogram breast MRI, and clinical breast exam average cost per exam is $2925. Hampton VAMC spent a total of $207,675.00 for 71 patients seen in the community. Procuring the Sentinelle Breast Coil will be cost effective by reducing facility outgoing expenses and providing uninterrupted care to their patients. This procurement is in direct support of the Medical Services continuity of care. Based on facility need and existing conditions, like or similar items will not suffice.

4. Description of market research conducted and results or statement why it was not conducted:

A Source Sought Notice was issued on Contract Opportunities (36C24621Q0517) from 04/05/2021 to 04/13/2021. The following response received (1) SDVOSB: DGA Medical appear interested to fulfill requirement.

Market research was conducted by querying the VIP on 04/20/2021 utilizing NAICS 334510 and Key Words “Sentinelle Breast Coil and Tim Coil” revealed 130 vendors: 115 SDVOSBs and 15 VOSBs.

NAC searched using keyword “Sentinelle Breast Coil” revealed 13 results, no exact match. SAC searched using keyword “Sentinelle Breast Coil” revealed no results. FPDS searched using keyword “Sentinelle Breast Coil” revealed no results, additional search using keyword “Breast Coil” under department of Veterans Affairs revealed 05 possible vendors used for information purposes only.

GSA Advantage: searched using keyword “Sentinelle Breast Coil” revealed no possible results for item requested. SBA Dynamic Small Business Search (SBDS) search using NAICS 334510 and Keywords “Breast Coil” revealed no potential vendors. SBA.gov was used to verify 334510 size standards as 1250 employees.

The Brand Name Market Research specific items are available from the (OEM) INVIVO authorized distributors/reseller: Siemens Medical Solutions USA, Inc (Large Business DUN: 103231817) and (1) SDVOSB: DGA Medical (171253912). Siemens Medical Solutions USA, Inc, provided correspondence via email stated the Sentinelle Breast Coil is specifically designed for Siemens MRIs and items are available under IDIQ contract number SPE2D1-17-D-0023; Logistics Rep verified items are not an IDIQ product and unavailable through ECAT.

Contracting Officer does not have a reasonable expectation of receiving 2 or more quotes from Small Business if we were to set this requirement aside as 100% Small Business. The Contracting Officer is electing to s compete via Open Market – as Unrestricted, Full and Open utilizing FFP to the Lowest Priced Offeror. IAW FAR Part 13.106-1(b).

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

VHAPM Part 813.106 Page 6 of 6 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020