36C24620Q1055.docx

36C24620Q1055 Contract Opportunity Combined Synopsis/Solicitation Notice

PRODUCT SERVICE CODE

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SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

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AGENCY CONTACT'S EMAIL

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EMAIL DESCRIPTION

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ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice Bakery Products 23667 36C24620Q1055 09-23-2020 12pm

EASTERN TIME, NEW YORK, USA

N 311812 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Contract Specialist Ronnie Gregory Ronnie.Gregory@va.gov 757-315-3932 Salem VAMC - 1970 Roanoke Blvd. Salem, VA 24163 Richmond VAMC - 1201 Broad Rock Blvd. Richmond VA 23249

USA

Ronnie.Gregory@va.gov Ronnie.Gregory@va.gov

RFQ: 36C246-20-Q-1055

BREAD PRODUCTS

Request for Quote for Fresh Bread Products for delivery to the Richmond and Salem VA Medical Centers Nutrition and Food Service.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

This is a Request for Quote (RFQ). The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-95.

The North American Industrial Classification System (NAICS) code for this procurement is 311812 with a small business size standard of 1000 employees. This solicitation is an Unrestricted for Large and Small Businesses.

Department of Veterans Affairs, Network Contracting Office 6, is soliciting offers from Large and Small Businesses to provide Fresh Bread Products to the Multiple VISN 6 VA Medical Centers. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information along with any other documents necessary to support the requirements below.

The deadline for quotes is 12 Noon EST, September 23, 2020. They shall be submitted to Ronnie.Gregory@va.gov.

DESCRIPTION/SPECIFICATION/WORK STATEMENT

This is an estimated yearly quantity order for delivery of Fresh (never frozen) Bread Products to the Richmond and Salem VA Medical Centers’ Nutrition and Food Services, at Richmond and Salem, Virginia (VAMC). Delivery addresses may be found in this solicitation. Deliveries are estimated at four to five times weekly to each VAMC. Period of performance for the base year is 10/01/2020 through 09/30/2025; four (4) renewal option years are anticipated, however, not guaranteed.

OPTION TO EXTEND: This contract may be extended up to four (4), one-year periods at the option of the Government in accordance with FAR 52.217-9, Option to Extend the Term of the Contract, subject to the availability of funds. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Exercise of the option will be based on whatever is the most advantageous to the Government. Evaluation of options shall not obligate the Government to exercise the option.

Method of payment will be a Certified Invoice billed monthly, submitted electronically in arrears.

Nutrition and Food Services’ staff at each VAMC will phone in delivery orders to Contractor. Contractor shall indicate cut-off time for calling in normal deliveries; ‘normal’ to be determined by the Contractor and the Contracting Officer’s Representative (COR). Deliveries will be made on Monday through Friday of each week, depending upon the individual order placed. NOTE: All prices submitted shall be inclusive of delivery charges. Delivery charges shall not be separately priced.

1. SALIENT CHARACTERISTICS/QUALITY STANDARDS FOR BREAD/BAKED GOODS

1. Fresh bread and other bakery products shall have sufficient remaining shelf life (minimum of 7 days) commensurate with good commercial practice and shall conform to the Commercial Item Descriptions (CID) for Rolls, Bread, Baked, Fresh or Frozen.

1. Quality assurance: When required, the Federal Grain Inspection Service (FGIS), U.S. Department of Agriculture, shall determine the quality of the fresh bread according to requirement of the CID or applicable standards or specifications. Fresh bread shall be examined or analyzed in accordance with applicable provisions in this CID, solicitation, contract, or purchase order, and when applicable, the United States Standards for Condition of Food container in effect on the date of the offer.

1. Ingredients for fresh bread shall consist of flour, water, salt, yeast, emulsifiers or stabilizers, and other ingredients appropriate for the type of bread in the schedule of items. The fresh bread shall include only mold inhibitors of proper levels allowed by the Federal Food, Drug, and Cosmetic Act.

1. Unless otherwise specified in the item specification or solicitation, marking shall be in accordance with the best commercial practice.

1. Any commercial or additional labeling, as specified, which complies with the U.S. Food, Drug, and Cosmetic Act, and regulations promulgated thereunder, is acceptable.

1. Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerances specified using conversion tables contained in the latest revision of Federal Standard No. 376. If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer’s Representative (COR), in accordance with the Contracting Officer, will accept or reject the product. Any items not found to meet freshness requirements upon inspection will either be replaced or credited after confirmation of deficiencies.

1. Additional packaging, packing, and/or marking requirements can be found in the Addendum “Terms and Conditions – Commercial Items”.

PACKAGING, PACKING, AND LABELING

1. All packaging and packing shall be in accordance with good commercial practice. Labeling shall be in accordance with commercial labeling complying with the Federal Food, Drug, and Cosmetic Act and regulations promulgated thereunder.

1. All items shall be identified with readable dates (open code dates), or coded dates. Contractors who do not use open dating will provide a product code number key listing to the facility. The product code number key listing shall explain the actual date of production or processing. Copies of key-codes will be furnished to the destination receiving officer and destination inspection agency with the first delivery. Failure to comply with this requirement will render a contract in default and grounds for termination.

1. Unless otherwise specified, preservation, packaging, and packing shall be to a degree of protection to preclude damage to containers and/or contents thereof under normal shipping conditions, handling, etc., and shall conform to normal commercial practices and applicable carrier rules and regulations involving shipment from the contractor to the receiving activity for storage. Shipping containers shall be in compliance with National Motor Freight Classification and Uniform Freight classification (issue in effect at time of shipment).

SANITATION AND WORKMANSHIP

1. Items shall be prepared, processed and packed under sanitary conditions and in accordance with good commercial practice. All containers shall be clean, sound, and securely covered or sealed to provide adequate protection from dirt or other contamination.

Compliance with Federal Laws and Regulations:

1. All deliveries shall conform in every respect to the provisions of the Federal Food, Drug, and Cosmetic Act and regulations promulgated thereunder.

1. All items furnished under this contract shall be prepared, processed and packed under sanitary conditions in accordance with good commercial practice and approved standards established by the Food and Drug Administration. All containers shall be clean, sound and securely covered or sealed to provide adequate protection from dirt, filth, and all other contamination. Chilled and frozen items shall be maintained at temperatures necessary for the preservation of the product.

REPORTS

1. Contractor shall provide a report summarizing the total amount by line item delivered, the unit cost of each line item, and the total dollars delivered each quarter, specific to each Medical Center. The report shall be provided electronically via email to the Contracting Officer and his/her Representative (COR) at the end of each quarter. In the event that the Contractor utilizes the services of a sub-contractor(s) for deliveries, the Prime Contractor will be responsible for gathering the required information for submission to the Contracting Officer at each respective VA Medical Center.

1. AUTHORIZATION FOR CHANGES: The contractor shall contact the Contracting Officer on all matters pertaining to administration. Only the Contracting Officer is authorized to make commitments to issue changes which will affect the price, quantity and quality or delivery of this contract.

2. ALTERNATE ITEMS, PACKAGING AND PACKING: Offerors may propose alternate items, packaging or packing. Offerors shall clearly indicate, in their offer, the quantity, packaging size, unit or other different features upon which the offer is submitted. Evaluation of the alternate items will be made against a common denominator (i.e., weight, package quantity, etc.). Offerors are reminded that the alternate item must meet all the requirements of the Government specifications.

3. PRODUCT QUALITY AND FRESHNESS:

1. All bread shall be delivered to the requested destinations as listed in the schedule. All bread and bread products furnished under this contract shall be fresh and of the highest quality.

1. All products furnished under this contract shall be processed and packed under sanitary conditions in strict accordance with guidelines provided by the U.S. Food and Drug Administration and the U.S. Department of Agriculture, using the best commercial practices that are standard for the industry. All containers shall be clean, sound and securely covered or sealed to provide adequate protection from dirt, filth or contamination.

1. Unless otherwise specified in the item specification or solicitation, marking shall be in accordance with best commercial practice.

1. Any commercial or additional labeling as specified which complies with the U.S. Food, Drug and Cosmetic Act and regulations promulgated there under, is acceptable.

1. Breads and Buns that contain seeds must be labeled or identified as such.

1. Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerances specified using conversion dimensions and those dimensions exceed the tolerances specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The COR, in accordance with the Contracting Officer, will accept or reject the product.

4. DELIVERIES OR PERFORMANCE:

4. The Contracting Officer shall authorize personnel to place delivery orders for products listed in the schedule of pricing.

4. Orders shall be placed no less than six (6) days prior to the required delivery date, upon delivery at the receiving location, items ordered shall be less than 24 hours old.

4. Deliveries shall be made as requested by the COR or his/her designee, excluding Saturday, Sunday and federal holidays. Federal Holidays are as follows and include any other days specifically declared by the President of the United States to be a national holiday:

5. INSPECTION OF PLANTS: All product furnished under the awarded contract shall be processed at plants that have been inspected by the Federal Government. Approved inspection reports of another VA Facility or other Federal Government agency will be accepted as satisfactory evidence that the facilities/plants meets these requirements, provided that the inspection was made not more than six (6) months prior to the proposed contract period. The Contracting Officer or his/her designee reserves the right to make pre-award, on-site survey and inspection of the plant, personnel, equipment and processes of the offeror prior to making award and conditions found will be considered in awarding the contract. Inspection(s) may also be made at any time during the life of the contract and, if it is found that the contractor is not complying with specifications, deliveries will be rejected and the products covered by this contract will be procured in the open market. Any excess cost occasioned by this action will be charged against the contractor’s account.

6. The total guaranteed minimum of supplies and/or services that will be acquired under this contract is $2,500.00 per year. The total maximum of supplies and/or services that the Government will acquire for total contract award is $150,000.00.

DELIVERY LOCATION:

WAREHOUSE

1201 BROAD ROCK BLVD.

RICHMOND, VA 23249

WAREHOUSE

1970 ROANOKE BLVD.

SALEM, VA 24163

The following Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) clauses and provisions are applicable to this acquisition and are available for view at: http://farsite.hill.af.mil/. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov FAR and VAAR Clauses / Solicitation Provisions:

Addendum to 52.212-1

· 52.212-3 Offeror Representations and Certifications – Commercial Items

· 52.212-4 Contract Terms and Conditions – Commercial Items Addendum to 52.212-4

· 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items

· 852.237-78 Performance and Delivery

Performance and Delivery (OCT 2019)

(a) The Contractor shall furnish the material ordered and perform the services specified as promptly as possible, but not later than 36 hours after receiving notification to remove the remains, excluding the time necessary for the Government to inspect and check results of preparation.

(b) The Government may, at no additional charge, require the Contractor to hold the remains for an additional period not to exceed 72 hours from the time the remains are casketed, and final inspection is completed.

(End of Clause)

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C24620Q1055 09-17-2020 Ronnie Gregory 757-315-3932 09-23-2020 12pm Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 X 311812 1000 Employees N/A X Department of Veterans Affairs Network Contracting Office 6 Multiple Delivery Sites

VA

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971 See CONTINUATION Page Solicitation for Fresh Bread and Baked Goods for VA Medical Centers at Richmond and Salem, Virginia.

See Schedule for item requirements See Section D for delivery addresses.

See CONTINUATION Page X Ronnie Gregory Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C246 RONNIE GREGORY

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

DESCRIPTION/SPECIFICATION/WORK STATEMENT

This is an estimated yearly quantity order for delivery of Fresh (never frozen) Bread Products to the Richmond and Salem VA Medical Centers’ Nutrition and Food Services, at Richmond and Salem, Virginia (VAMC). Delivery addresses may be found in this solicitation. Deliveries are estimated at four to five times weekly to each VAMC. Period of performance for the base year is 10/01/2020 through 09/30/2025; four (4) renewal option years are anticipated, however, not guaranteed.

OPTION TO EXTEND: This contract may be extended up to four (4), one-year periods at the option of the Government in accordance with FAR 52.217-9, Option to Extend the Term of the Contract, subject to the availability of funds. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Exercise of the option will be based on whatever is the most advantageous to the Government. Evaluation of options shall not obligate the Government to exercise the option.

Method of payment will be a Certified Invoice billed monthly, submitted electronically in arrears.

Nutrition and Food Services’ staff at each VAMC will phone in delivery orders to Contractor. Contractor shall indicate cut-off time for calling in normal deliveries; ‘normal’ to be determined by the Contractor and the Contracting Officer’s Representative (COR). Deliveries will be made on Monday through Friday of each week, depending upon the individual order placed. NOTE: All prices submitted shall be inclusive of delivery charges. Delivery charges shall not be separately priced.

1. SALIENT CHARACTERISTICS/QUALITY STANDARDS FOR BREAD/BAKED GOODS

1. Fresh bread and other bakery products shall have sufficient remaining shelf life (minimum of 7 days) commensurate with good commercial practice and shall conform to the Commercial Item Descriptions (CID) for Rolls, Bread, Baked, Fresh or Frozen.

1. Quality assurance: When required, the Federal Grain Inspection Service (FGIS), U.S. Department of Agriculture, shall determine the quality of the fresh bread according to requirement of the CID or applicable standards or specifications. Fresh bread shall be examined or analyzed in accordance with applicable provisions in this CID, solicitation, contract, or purchase order, and when applicable, the United States Standards for Condition of Food container in effect on the date of the offer.

1. Ingredients for fresh bread shall consist of flour, water, salt, yeast, emulsifiers or stabilizers, and other ingredients appropriate for the type of bread in the schedule of items. The fresh bread shall include only mold inhibitors of proper levels allowed by the Federal Food, Drug, and Cosmetic Act.

1. Unless otherwise specified in the item specification or solicitation, marking shall be in accordance with the best commercial practice.

1. Any commercial or additional labeling, as specified, which complies with the U.S. Food, Drug, and Cosmetic Act, and regulations promulgated thereunder, is acceptable.

1. Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerances specified using conversion tables contained in the latest revision of Federal Standard No. 376. If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer’s Representative (COR), in accordance with the Contracting Officer, will accept or reject the product. Any items not found to meet freshness requirements upon inspection will either be replaced or credited after confirmation of deficiencies.

1. Additional packaging, packing, and/or marking requirements can be found in the Addendum “Terms and Conditions – Commercial Items”.

PACKAGING, PACKING, AND LABELING

1. All packaging and packing shall be in accordance with good commercial practice. Labeling shall be in accordance with commercial labeling complying with the Federal Food, Drug, and Cosmetic Act and regulations promulgated thereunder.

1. All items shall be identified with readable dates (open code dates), or coded dates. Contractors who do not use open dating will provide a product code number key listing to the facility. The product code number key listing shall explain the actual date of production or processing. Copies of key-codes will be furnished to the destination receiving officer and destination inspection agency with the first delivery. Failure to comply with this requirement will render a contract in default and grounds for termination.

1. Unless otherwise specified, preservation, packaging, and packing shall be to a degree of protection to preclude damage to containers and/or contents thereof under normal shipping conditions, handling, etc., and shall conform to normal commercial practices and applicable carrier rules and regulations involving shipment from the contractor to the receiving activity for storage. Shipping containers shall be in compliance with National Motor Freight Classification and Uniform Freight classification (issue in effect at time of shipment).

SANITATION AND WORKMANSHIP

1. Items shall be prepared, processed and packed under sanitary conditions and in accordance with good commercial practice. All containers shall be clean, sound, and securely covered or sealed to provide adequate protection from dirt or other contamination.

Compliance with Federal Laws and Regulations:

1. All deliveries shall conform in every respect to the provisions of the Federal Food, Drug, and Cosmetic Act and regulations promulgated thereunder.

1. All items furnished under this contract shall be prepared, processed and packed under sanitary conditions in accordance with good commercial practice and approved standards established by the Food and Drug Administration. All containers shall be clean, sound and securely covered or sealed to provide adequate protection from dirt, filth, and all other contamination. Chilled and frozen items shall be maintained at temperatures necessary for the preservation of the product.

REPORTS

1. Contractor shall provide a report summarizing the total amount by line item delivered, the unit cost of each line item, and the total dollars delivered each quarter, specific to each Medical Center. The report shall be provided electronically via email to the Contracting Officer and his/her Representative (COR) at the end of each quarter. In the event that the Contractor utilizes the services of a sub-contractor(s) for deliveries, the Prime Contractor will be responsible for gathering the required information for submission to the Contracting Officer at each respective VA Medical Center.

7. AUTHORIZATION FOR CHANGES: The contractor shall contact the Contracting Officer on all matters pertaining to administration. Only the Contracting Officer is authorized to make commitments to issue changes which will affect the price, quantity and quality or delivery of this contract.

8. ALTERNATE ITEMS, PACKAGING AND PACKING: Offerors may propose alternate items, packaging or packing. Offerors shall clearly indicate, in their offer, the quantity, packaging size, unit or other different features upon which the offer is submitted. Evaluation of the alternate items will be made against a common denominator (i.e., weight, package quantity, etc.). Offerors are reminded that the alternate item must meet all the requirements of the Government specifications.

9. PRODUCT QUALITY AND FRESHNESS:

1. All bread shall be delivered to the requested destinations as listed in the schedule. All bread and bread products furnished under this contract shall be fresh and of the highest quality.

1. All products furnished under this contract shall be processed and packed under sanitary conditions in strict accordance with guidelines provided by the U.S. Food and Drug Administration and the U.S. Department of Agriculture, using the best commercial practices that are standard for the industry. All containers shall be clean, sound and securely covered or sealed to provide adequate protection from dirt, filth or contamination.

1. Unless otherwise specified in the item specification or solicitation, marking shall be in accordance with best commercial practice.

1. Any commercial or additional labeling as specified which complies with the U.S. Food, Drug and Cosmetic Act and regulations promulgated there under, is acceptable.

1. Breads and Buns that contain seeds must be labeled or identified as such.

1. Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerances specified using conversion dimensions and those dimensions exceed the tolerances specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The COR, in accordance with the Contracting Officer, will accept or reject the product.

10. DELIVERIES OR PERFORMANCE:

10. The Contracting Officer shall authorize personnel to place delivery orders for products listed in the schedule of pricing.

10. Orders shall be placed no less than six (6) days prior to the required delivery date, upon delivery at the receiving location, items ordered shall be less than 24 hours old.

10. Deliveries shall be made as requested by the COR or his/her designee, excluding Saturday, Sunday and federal holidays. Federal Holidays are as follows and include any other days specifically declared by the President of the United States to be a national holiday:

11. INSPECTION OF PLANTS: All product furnished under the awarded contract shall be processed at plants that have been inspected by the Federal Government. Approved inspection reports of another VA Facility or other Federal Government agency will be accepted as satisfactory evidence that the facilities/plants meets these requirements, provided that the inspection was made not more than six (6) months prior to the proposed contract period. The Contracting Officer or his/her designee reserves the right to make pre-award, on-site survey and inspection of the plant, personnel, equipment and processes of the offeror prior to making award and conditions found will be considered in awarding the contract. Inspection(s) may also be made at any time during the life of the contract and, if it is found that the contractor is not complying with specifications, deliveries will be rejected and the products covered by this contract will be procured in the open market. Any excess cost occasioned by this action will be charged against the contractor’s account.

12. The total guaranteed minimum of supplies and/or services that will be acquired under this contract is $2,500.00 per year. The total maximum of supplies and/or services that the Government will acquire for total contract award is $150,000.00.

DELIVERY LOCATION:

WAREHOUSE

1201 BROAD ROCK BLVD.

RICHMOND, VA 23249

WAREHOUSE

1970 ROANOKE BLVD.

SALEM, VA 24163

The following Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) clauses and provisions are applicable to this acquisition and are available for view at: http://farsite.hill.af.mil/. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov FAR and VAAR Clauses / Solicitation Provisions:

Addendum to 52.212-1

· 52.212-3 Offeror Representations and Certifications – Commercial Items

· 52.212-4 Contract Terms and Conditions – Commercial Items Addendum to 52.212-4

· 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items

· 852.237-78 Performance and Delivery

Performance and Delivery (OCT 2019)

(a) The Contractor shall furnish the material ordered and perform the services specified as promptly as possible, but not later than 36 hours after receiving notification to remove the remains, excluding the time necessary for the Government to inspect and check results of preparation.

(b) The Government may, at no additional charge, require the Contractor to hold the remains for an additional period not to exceed 72 hours from the time the remains are casketed, and final inspection is completed.

Price/Cost Schedule Item Information - All Quantities are Estimates Only

POP Begin: 10-01-2020 POP End: 09-30-2021 BREAD, WHITE, 20oz, Class B, Style 1,Pan Baked Round Top or Sandwich,19 Slices/LB, Food Group 4

POP Begin: 10-01-2020 POP End: 09-30-2021 BREAD, WHEAT, 24oz, 100% Whole Wheat, Round Top, NO White Flour shall be used, Pan Type, 16-18 slices per pound loaf, Food Group 4

POP Begin: 10-01-2020 POP End: 09-30-2021 ROLL, HAMBURGER, White, Soft pan baked, Sliced,1.25 LB per dz,12/pk, Food Group 4

POP Begin: 10-01-2020 POP End: 09-30-2021 ROLL, HOT DOG, White, Soft Pan Baked, Sliced, 12/LB pk, Food Group 4

POP Begin: 10-01-2020 POP End: 09-30-2021 ROLL, DINNER, 24oz, White, soft pan baked, approx. 1 dz/pk, Food Group 4

POP Begin: 10-01-2020 POP End: 09-30-2021 ROLL, HOAGIE, White, 6 Inches, sliced, Food Group 4

POP Begin: 10-01-2020 POP End: 09-30-2021 ROLL, HOAGIE, White, 6 Inches, sliced, Food Group 4

POP Begin: 10-01-2020 POP End: 09-30-2021 Texas Toast Bread, White, 3/4", Texas Toast, 18-20 Slices/Loaf, Smooth top

POP Begin: 10-01-2020 POP End: 09-30-2021 BREAD, Wheat, 20oz, 100% Whole Wheat, Class B, Style 1,Pan Baked Round Top or Sandwich,19 Slices/LB, Food Group 4

POP Begin: 10-01-2020 POP End: 09-30-2021 Roll, Hamburger, Whole Wheat, 8 CT, PK, Food Group 4

POP Begin: 10-01-2021 POP End: 09-30-2022 BREAD, WHITE, 20oz, Class B, Style 1,Pan Baked Round Top or Sandwich,19 Slices/LB, Food Group 4

POP Begin: 10-01-2021 POP End: 09-30-2022 BREAD, WHEAT, 24oz, 100% Whole Wheat, Round Top, NO White Flour shall be used, Pan Type, 16-18 slices per pound loaf, Food Group 4

POP Begin: 10-01-2021 POP End: 09-30-2022 ROLL, HAMBURGER, White, Soft pan baked, Sliced,1.25 LB per dz,12/pk, Food Group 4

POP Begin: 10-01-2021 POP End: 09-30-2022 ROLL, HOT DOG, White, Soft Pan Baked, Sliced, 12/LB pk, Food Group 4

POP Begin: 10-01-2021 POP End: 09-30-2022 ROLL, DINNER, 24oz, White, soft pan baked, approx. 1 dz/pk, Food Group 4

POP Begin: 10-01-2021 POP End: 09-30-2022 ROLL, HOAGIE, White, 6 Inches, sliced, Food Group 4

POP Begin: 10-01-2021 POP End: 09-30-2022 ROLL, HOAGIE, White, 6 Inches, sliced, Food Group 4

POP Begin: 10-01-2021 POP End: 09-30-2022 Texas Toast Bread, White, 3/4", Texas Toast, 18-20 Slices/Loaf, Smooth top

POP Begin: 10-01-2021 POP End: 09-30-2022 BREAD, Wheat, 20oz, 100% Whole Wheat, Class B, Style 1,Pan Baked Round Top or Sandwich,19 Slices/LB, Food Group 4

POP Begin: 10-01-2021 POP End: 09-30-2022 Roll, Hamburger, Whole Wheat, 8 CT, PK, Food Group 4

POP Begin: 10-01-2022 POP End: 09-30-2023 BREAD, WHITE, 20oz, Class B, Style 1,Pan Baked Round Top or Sandwich,19 Slices/LB, Food Group 4

POP Begin: 10-01-2022 POP End: 09-30-2023 BREAD, WHEAT, 24oz, 100% Whole Wheat, Round Top, NO White Flour shall be used, Pan Type, 16-18 slices per pound loaf, Food Group 4

POP Begin: 10-01-2022 POP End: 09-30-2023 ROLL, HAMBURGER, White, Soft pan baked, Sliced,1.25 LB per dz,12/pk, Food Group 4

POP Begin: 10-01-2022 POP End: 09-30-2023 ROLL, HOT DOG, White, Soft Pan Baked, Sliced, 12/LB pk, Food Group 4

POP Begin: 10-01-2022 POP End: 09-30-2023 ROLL, DINNER, 24oz, White, soft pan baked, approx. 1 dz/pk, Food Group 4

POP Begin: 10-01-2022 POP End: 09-30-2023 ROLL, HOAGIE, White, 6 Inches, sliced, Food Group 4

POP Begin: 10-01-2022 POP End: 09-30-2023 ROLL, HOAGIE, White, 6 Inches, sliced, Food Group 4

POP Begin: 10-01-2022 POP End: 09-30-2023 Texas Toast Bread, White, 3/4, Texas Toast, 18-20 Slices/Loaf, Smooth top

POP Begin: 10-01-2022 POP End: 09-30-2023 BREAD, Wheat, 20oz, 100% Whole Wheat, Class B, Style 1,Pan Baked Round Top or Sandwich,19 Slices/LB, Food Group 4

POP Begin: 10-01-2022 POP End: 09-30-2023 Roll, Hamburger, Whole Wheat, 8 CT, PK, Food Group 4

POP Begin: 10-01-2023 POP End: 09-30-2024 BREAD, WHITE, 20oz, Class B, Style 1,Pan Baked Round Top or Sandwich,19 Slices/LB, Food Group 4

POP Begin: 10-01-2023 POP End: 09-30-2024 BREAD, WHEAT, 24oz, 100% Whole Wheat, Round Top, NO White Flour shall be used, Pan Type, 16-18 slices per pound loaf, Food Group 4

POP Begin: 10-01-2023 POP End: 09-30-2024 ROLL, HAMBURGER, White, Soft pan baked, Sliced,1.25 LB per dz,12/pk, Food Group 4

POP Begin: 10-01-2023 POP End: 09-30-2024 ROLL, HOT DOG, White, Soft Pan Baked, Sliced, 12/LB pk, Food Group 4

POP Begin: 10-01-2023 POP End: 09-30-2024 ROLL, DINNER, 24oz, White, soft pan baked, approx. 1 dz/pk, Food Group 4

POP Begin: 10-01-2023 POP End: 09-30-2024 ROLL, HOAGIE, White, 6 Inches, sliced, Food Group 4

POP Begin: 10-01-2023 POP End: 09-30-2024 ROLL, HOAGIE, White, 6 Inches, sliced, Food Group 4

POP Begin: 10-01-2023 POP End: 09-30-2024 Texas Toast Bread, White, 3/4",Texas Toast, 18-20 Slices/Loaf, Smooth top

POP Begin: 10-01-2023 POP End: 09-30-2024 BREAD, Wheat, 20oz, 100% Whole Wheat, Class B, Style 1,Pan Baked Round Top or Sandwich,19 Slices/LB, Food Group 4

POP Begin: 10-01-2023 POP End: 09-30-2024 Roll, Hamburger, Whole Wheat, 8 CT, PK, Food Group 4

POP Begin: 10-01-2024 POP End: 09-30-2025 BREAD, WHITE, 20oz, Class B, Style 1,Pan Baked Round Top or Sandwich,19 Slices/LB, Food Group 4

POP Begin: 10-01-2024 POP End: 09-30-2025 BREAD, WHEAT, 24oz, 100% Whole Wheat, Round Top, NO White Flour shall be used, Pan Type, 16-18 slices per pound loaf, Food Group 4

POP Begin: 10-01-2024 POP End: 09-30-2025 ROLL, HAMBURGER, White, Soft pan baked, Sliced,1.25 LB per dz,12/pk, Food Group 4

POP Begin: 10-01-2024 POP End: 09-30-2025 ROLL, HOT DOG, White, Soft Pan Baked, Sliced, 12/LB pk, Food Group 4

POP Begin: 10-01-2024 POP End: 09-30-2025 ROLL, DINNER, 24oz, White, soft pan baked, approx. 1 dz/pk, Food Group 4

POP Begin: 10-01-2024 POP End: 09-30-2025 ROLL, HOAGIE, White, 6 Inches, sliced, Food Group 4

POP Begin: 10-01-2024 POP End: 09-30-2025 ROLL, HOAGIE, White, 6 Inches, sliced, Food Group 4

POP Begin: 10-01-2024 POP End: 09-30-2025 Texas Toast Bread, White, 3/4", Texas Toast, 18-20 Slices/Loaf, Smooth top

POP Begin: 10-01-2024 POP End: 09-30-2025 BREAD, Wheat, 20oz, 100% Whole Wheat, Class B, Style 1,Pan Baked Round Top or Sandwich,19 Slices/LB, Food Group 4

POP Begin: 10-01-2024 POP End: 09-30-2025 Roll, Hamburger, Whole Wheat, 8 CT, PK, Food Group 4

DELIVERY ADRESSESS:

VAMC Salem (658) Attn: Nutrition and Food Service 1970 Roanoke Boulevard Salem, VA 24153

CLINS 0001 – 0008

VAMC Richmond (652) Attn: Nutrition and Food Service 1201 Broad Rock Blvd.

Richmond, VA 23249

CLINS 0009 – 0010

36C24620Q1055

Page 1 of Page 1 of Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic…