36C24620Q0021-000.docx

FedBizOpps Presolicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Presolicitation Notice Rev. March 2010 F Radioactive Material Waste Removal 23667 36C24620Q0021 09-12-2019 N 562112 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Shiran Moore Shiran.Moore@va.gov 508 Fulton Street Durham, NC 27705 Shiran.Moore@va.gov Contract Specialist Sources Sought Notice This is a SOURCES SOUGHT announcement only. The Department of Veterans Affairs Medical Center, on behalf of the Durham VA Medical Center is conducting market research through this Sources Sought Notice to seek commercially available sources capable of providing Radioactive Material Waste Removal services The Veterans Administration is required by Public Law 109-461 to give first priority to SDVOSB and VOSB concerns if there should be sufficient firms available to compete under a set aside. If insufficient veteran owned and small business response is received to establish the basis for setting this action aside for Full and Open Competition After Exclusion of sources business participation then the action will be advertised as full and open competition, in which case, all interested parties responding shall be eligible to quotation.

The North American Industry Classification System (NAICS) Code for this acquisition is 562112 and the PSC Classification code is F108. All information is to be submitted at no cost or obligation to the Government.

Performance Location

Durham, NC VAMC

Interested parties should submit with their response the following information: Company information including point of contact; DUN#; business size and economic category (example: SDVOSB, VOSB, WOSB, SB); and if your company is an authorized distributor for the manufacturer - provide a letter from the manufacturer that confirms your status as an authorized distributor. If interested party has an FSS contract - please include contract number, and whether the equipment is on the contract.

The capability statements received from this market research are for planning purposes only and will assist the Government in planning its acquisition strategy. This is strictly market research and the Government will not answer questions concerning this market research. The Government will not assume any costs incurred by the contractor in the preparation of responses. Please email this information to shiran.moore@va.gov no later than 0430PM EST 12 September 2019. Phone inquiries will not be accepted.

Performance Work Statement

Radioactive Waste Services

1. BACKGROUND.

The Department of Veterans Affairs Medical Center located in Durham, North Carolina is a small quantity generator (SQG) of hazardous waste.

2. SCOPE OF WORK.

The Contractor shall provide all labor, waste processing, equipment, supplies, packaging (if required) and transportation services necessary for the disposal of the radioactive and/or hazardous waste listed in the schedule in accordance with all local, State, Federal, EPA solid and hazardous waste laws and regulations, specifically RCRA; and all terms and conditions of this contract. These services shall include all necessary personnel, labor, transportation, packaging, equipment and reports.

3. RESPONSIBILITY FOR PERFORMANCE.

The Contractor shall be directly responsible for all work performance specified in the contract. The Contractor shall be a licensed shipper, as well as a licensed treatment, storage and disposal facility. The Contractor shall provide adequate supervision at all times of the work which his employees are performing to ensure its complete and satisfactory performance in accordance with the terms of the contract. Contractor personnel shall comply with the traffic laws and other regulations and instructions pertaining to conduct of persons on Federal property.

4. HOURS OF WORK.

Hours of work for pick-up of wastes are defined as 8:00 a.m., to 4:30 p.m., Monday through Friday, excluding Federal holidays. Removal of radioactive waste from VAMC premises will commence no later than 3:00 p.m. and complete work prior to 4:30 p.m. on the designated pick-up day. The ten (10) holidays observed by the Federal Government are: New Year's Day, Martin Luther King Jr.'s Birthday, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day or any other day specifically declared by the President of the United States to be a national holiday.

5. DEPARTMENT OF TRANSPORTATION REQUIREMENTS.

Transportation shall be in accordance with DOT Hazardous Material Regulations 49 CFR 100-199. The contractor shall also comply with state and local requirements including obtaining all necessary permits, licenses, and approvals. The contractor shall provide the Contracting Officer Technical Representative (COTR) evidence of being a licensed Hazardous Waste Transporter prior to the handling or loading of any materials.

6. PERMITS AND RESPONSIBILITIES.

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State and Municipal laws, codes and regulations in connection with the performance and completion of the work. This includes acquiring any required permits or registration necessary to operate on any installation listed in this contract. He shall be similarly responsible for all damages to persons or property. He shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others. He shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work.

7. OTHER REPORTS.

a. A Hazardous Waste manifest shall be completed by the Contractor and furnished within thirty-five (35) days to the Radiation Safety Officer. All hazardous waste picked up shall be listed.

b. The Contractor shall prepare a Certificate of Disposal. This certificate is to be submitted with, or prior to, the invoices. Any differences between the contract inventory and what was actually picked up or disposed of must be thoroughly described and documented. Attachments to the Certificate of Disposal can be used if necessary.

c. If any spills or incidents occur during contract performance, these must be described in a summary of spills report and include the following information:

8. DEFINITION OF DISPOSAL.

a. For the purpose of this contract, disposal means either or both:

1) The long term internment (burial) in a facility approved for such by the appropriate State or Federal agency.

2) The processing of the waste (at a facility approved for such processing by the appropriate state or federal agency) in a manner that tenders it no longer a hazardous waste as defined CFR 40, Parts 190 to 399. These processes would include (but are not limited to) chemical treatment, such as neutralization or detoxification; thermal treatment, such as incineration of pyrolysis; and recycling, reprocessing or recovery.

b. Mere acceptance of the hazardous property at a properly permitted treatment, storage, or disposal facility (TSDF) does not meet the definition of disposal under this contract. It is the prime contractor's responsibility to obtain all necessary documentation to prove that the disposal of all items (as defined in paragraph 8a. above) has been accomplished. This documentation shall be attached to the Certificate of Disposal and submitted with, or prior to, the invoices.

9. MANIFESTING.

A waste manifest is required for the removal from Government premises of all items on this contract. The Contractor shall obtain and prepare all manifests. The pick-up manifests shall be reviewed and signed by the Radiation Safety Officer or the Radiation Safety Coordinator. Completed copies of all manifests shall be furnished within thirty-five (35) days to the VA Radiation Safety Officer whose address appears on the manifests. Manifests shall be submitted in such a manner as to comply with the timeliness prescribed by State and EPA regulations.

10. SPILL RESPONSIBILITY.

The contractor is solely responsible for any and all spills or leaks during the performance of the contracted services. The contractor shall clean up such spills or leaks to the satisfaction of the Government in a manner which satisfies the applicable state, federal and local laws and regulations, at no cost to the Government. A written plan for spill clean-ups and a list of necessary equipment shall be furnished to the Contracting Officer within ten (10) days of date of award of the contract. All spills must be cleaned up prior to leaving the premise.

The contractor is responsible for reporting to the COTR all spills, regardless of quantity, and all personnel exposures. Spills or leaks shall first be reported to the COTR immediately following the incident prior to the contractor leaving the premises and shall be followed up in writing no later than seven (7) days after the initial report.

11. SAFETY REQUIREMENTS.

The Contractor must perform all operations in a prudent, conscientious, safe and professional manner. At a minimum, contractor personnel and equipment shall comply with all safety requirements set for the in applicable State, Federal and local laws and regulations and shall further ensure that it's agents and employees perform work in a safe manner. The Contractor agrees that his personnel and equipment are subject to safety inspections by Government personnel while on Federal property. The Contractor shall ensure that all personnel involved in handling, packaging and transporting hazardous/radioactive waste be trained for the level of expertise required for the proper performance of the task and, in particular in the areas of radioactive spills and general first aid procedures. Handling and personal protective equipment shall be provided by the Contractor and be appropriate to ensure safe handling of radioactive materials and hazardous (radioactive) waste. All employees present at the work site shall be trained to use all protective equipment. Employees must have adequate spill control equipment on site.

The Contractor shall have a medical surveillance program for personnel involved in the direct handling and/or exposure to radioactive materials/waste or to primary containers to detect and correct job-related injuries or conditions.

12. SEGREGATION OF HAZARDOUS WASTE.

All items collected on this contract must be segregated and kept physically separate from any other items until the initial TSDF is reached. The items must be marked, so that they are readily identified to this contract throughout this period. In addition, the Contractor must ensure that there is a clear audit trail for all items until disposal is accomplished.

13. SPECIFICATION FOR RADIOACTIVE WASTE REMOVAL SERVICES.

a. The Contractor will possess a valid license, at the time of award, issued by the United States Nuclear Regulatory Commission for the disposal of radioactive material.

b. The Contractor will provide the VA with all requirements necessary for using landfills for the disposal of the radioactive waste.

c. The Contractor will provide the VA with all instructions necessary to package radioactive waste (dry, liquid pathological or radioactive scintillation fluid) in accordance with all current regulatory guides.

d. The Contractor will provide all supplies necessary for the correct packaging of the radioactive waste. The Contractor will package, if needed, as set forth in Section B of this contract.

e. The Contractor will be responsible for moving waste from storage areas to the loading dock or area. The Contractor will load the containers onto the transport vehicle. The Contractor will execute the final bolting of containers.

f. The Contractor will be responsible for filling out all pertinent transportation manifests in accordance with regulatory mandates.

g. The Contractor will be licensed for disposal of any radioactive materials which the VA may use, including isotopes generated by fission reactions, accelerators and cyclotrons if necessary.

h. The Contractor shall be able to provide assistance with special needs for radioactive waste removal, for example oversized contaminated containers, radioactive toxic waste, service to and from the radioactive waste room and assistance following DOT guidelines for proper handling of radioactive waste shipments.

14. DEFINITION OF BROKER/CARRIER.

The term "broker/carrier" shall mean a person engaged in the transportation of passengers or property (radioactive) by land, or water as a common contract, or private carrier, or by civil aircraft for a low-level radioactive waste generator and performs the following functions:

a. Arrange for the transportation of the low-level radioactive waste.

b. Collect and/or consolidate shipments of such low-level radioactive waste.

c. Process such low-level radioactive waste in some manner.

It shall not mean a broker/carrier whose sole function is to transport such low-level radioactive waste.

15. LICENSING REQUIREMENTS.

a. The broker/carrier must have a current NRC or Agreement State license for the temporary storage, transportation, and processing of radioactive waste and must be able to demonstrate compliance with all applicable NRC regulations stated in Title 10, Code of Federal Regulations, Parts 19, 20, 21, 30, 40, 61, 70, 71, and 73 or equivalent.

b. The broker/carrier must have current and valid licensing by the specific applicable State Department of Transportation (DOT) for the transportation of hazardous low-level radioactive materials and must be able to demonstrate compliance with all applicable DOT rules and regulations specified in Title 49, Code of Federal Regulations, Parts 170 through 189.

c. The broker/carrier must have current and unencumbered disposal site permits for the disposal of low-level radioactive waste. The contractor shall provide the facility with site disposal permits for the disposal facilities used.

d. The broker/carrier must be fully insured for hazardous and nuclear material transportation and should have sufficient nuclear liability insurance in the amounts of one million (1,000,000.00) dollars per incident and five million (5,000,000.00) dollars aggregate.

16. SPECIFIC REQUIREMENTS

The broker/carrier must be able to demonstrate and provide the following:

a.) Emergency radioactive waste pickups within seventy-two (72) hours if required.

b.) The ability to dispose of medical and research radioactive waste of the following forms: solid, aqueous, liquid organic, animal tissues and carcasses, and sealed sources.

c.) All supplies and materials necessary for the disposal of all types and activities of radioactive waste generated by this facility listed in item (g). These supplies and materials are to be OSHA and DOT approved. This shall include preparing and performing all manifests and labeling requirements.

d.) Complete radioactive waste packaging service on site if needed.

e.) Must have 20 foot straight trucks with lift gates due to constraints of loading dock.

f.) Must have equipment to transport waste drums and waste containers out of the waste storage areas and to the loading dock or area.

g.) Radiation safety and DOT training for all drivers and personnel handling, preparing or transporting hazardous waste.

PACKAGING, MARKING AND LABELING.

The contractor shall provide necessary personnel and all required materials to package, mark, label, manifest and load all items in such a manner that all applicable federal, state, and local EPA and DOT regulations are met. If items must be repackaged for proper shipment, the contractor shall perform such repackaging and furnish all required materials. When repackaging is necessary, the contractor shall be responsible for disposal of the original container and packaging in a manner that complies with all applicable federal, state and local EPA and DOT regulations. The contractor shall also provide and affix the appropriate placards to each vehicle prior to leaving Government premises.

DELIVERIES AND PERFORMANCE

1. PERFORMANCE. The contractor shall begin performance within five (5) days after the date of contract award.

2. DISPOSAL. All work under this contract, including submittal of all required reports to the Contracting Officer, shall be completed within thirty-five (35) days after each scheduled pick-up.

3. PICK-UP. All items shall be removed from the Government facility within ten (10) work days of notification by