36C24620D0072-001.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 08 Page 1 of 3 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C246-20-AP-2494

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 6, 100

Emancipation Drive, Bldg 27 Averill Drive, Hampton, VA 23667: Requisition Number 659-20-3- 5180-0075.

2. Nature and/or Description of the Action Being Processed:

A new Firm-Fixed-Price Requirements contract is being awarded to REDCON Solutions Group, LLC, with a period of performance 4/13/2020-9/30/2020, for a total estimated value of $289,812.00.

This is for an emergent requirement to support COVID-19 Pandemic screening efforts.

FAR13.5 Simplified Procedures for Certain Commercial Items: This procurement is for COVID- 19 Screening Services in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This requirement is to provide W.G. Bill Hefner Veterans Affairs Medical Center unarmed personnel to perform necessary COVID-19 pre-screenings at entrance locations, at a total estimated cost of $289,812.00 for a period of performance 4/13/2020-9/30/2020. The service provided shall be performed in such a manner as to ensure individuals entering two exterior gate checkpoints are screened using an agency approved screening process and providing traffic control.

Locations requiring coverage:

1) 1601 Brenner Avenue Salisbury NC 28144: Hedrick Gate

2) 1601 Brenner Avenue Salisbury NC 28144: Main Gate

3) 1601 Brenner Avenue Salisbury NC 28144: Statesville Gate

4. Statutory Authority Permitting Other than Full and Open Competition:

( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4

(X) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

FAR13.5 Simplified Procedures for Certain Commercial Items: The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented by for restricting competition on this procurement via FAR 13.106-1(b)(2).

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 08 Page 2 of 3 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

Due to the emergent need of the required service, and the identification of a qualified and capable Service Disabled Veteran Owned Small Business (SDVOSB), REDCON Solutions Group, LLC, the Contracting Officer has determined that it is in the Governments best interest to seek a sole source acquisition through the authority in VAAR 819.7007 Sole Source Awards to a Verified Service- Disabled Veteran-Owned Small Business. To support the urgent need for COVID-19 screenings at the necessary facilities, it is dire to award timely. REDCON Solutions Group, Inc. is uniquely qualified to provide these services to W.G. Bill Hefner VA Medical Center. They are currently providing the same COVID-19 Screening Security Guard services at the Fayetteville Health Care Center (139 miles apart) and they have properly screened personnel with the necessary security background clearances and proper IDs already in place to perform the emergent services.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

The Vendor Information Pages (VIP) database was searched, via the following link https://www.vip.vetbiz.gov. Three hundred eighty-four SDVOSB vendors were identified, and no other publications or notices were utilized. Market research is detailed in in the market research section of this document.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

The Contracting Officer has obtained established pricing for the same and similar services to determine fair and reasonableness. Furthermore, the Contracting Officer compared the proposed pricing to already established GSA Contracts for similar services. The Contracting Officer determined the proposed pricing to be in line with market pricing.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

Market Research was conducted for this procurement. The Vendor Information Pages (VIP) database was searched. Three hundred eighty-four vendors were produced. REDCON Solutions Group, LLC was contacted and provided immediate capabilities and pricing which was determined fair and reasonable by the Contracting Officer. The Contracting Officer determined that it was in the Governments best interest to seek a sole source procurement with REDCON Solutions Group, LLC.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

This procurement is in support of the National Emergency Concerning the Novel Coronavirus Disease (COVID-19) Outbreak declared on March 13, 2020 by President Donald Trump. Authority under 38 USC 8127(c) to sole source to a verified Service-Disabled Veteran-Owned Small Business is sought.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

None.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Future acquisitions for guard services that do not have the urgent need can be competed procurements. There are no barriers to competition for non-emergent future acquisitions.

https://www.vip.vetbiz.gov/