36C24619R0111-002.pdf

NOTICE

THIS REQUEST FOR PROPOSAL (RFP) IS ISSUED AS A TWO-PHASE DESIGN BUILD

PROCUREMENT (REFERENCE FAR 36.3). THE TIME AND DATE SET FORTH WITHIN IS FOR

RECEIPT OF PROPOSALS FOR PHASE I ONLY. PHASE II REQUEST FOR PROPOSAL WILL BE

ISSUED ONLY TO THE SUCCESSFUL OFFERORS DETERMINED TO BE THE MOST HIGHLY

QUALIFIED FROM PHASE I.

REQUEST FOR PROPOSAL NO.: 36C24619R0111

PHASE I PROPOSAL DUE DATE: May 31, 2019, at 05:00 PM

Eastern Time

PROJECT TITLE: Project 659-19-106, Emergency Generator for

Clinical Laboratory Building 20

W. G. Hefner VA Medical Center, Salisbury, NC

Questions regarding this RFP are due by 05:00pm Eastern Time, Wednesday, May 15, 2019.

Submit all questions to the Contracting Officer at daniel.spaulding@va.gov.

Emergency Generator for Clinical Laboratory, Building 20

Project 659-19-106

W. G. Hefner VA Medical Center

Rev. 4.29.19

SECTION 00 11 21.5

REQUEST FOR PROPOSAL TO DESIGN BUILD

EMERGENCY GENERATOR FOR CLINICAL LABORATORY, BUILDING 20

PROJECT #659-19-106

W. G. HEFNER VA MEDICAL CENTER

A. PART I - GENERAL

A1. Scope

A. This Request for Proposal (RFP) is issued as Two-Phase Design-Build procurement (Reference FAR 36.3). Proposals will be evaluated in Phase I to determine which offerors will submit proposals for Phase II. A maximum number of three (3) offerors will proceed to Phase II in accordance with

FAR 36.303-1. Phase II RFP will be issued only to those successful offerors determined to be most highly qualified from Phase I. One contract will be awarded using competitive negotiation.

B. This is a Design-Build project for Project 659-19-106, Emergency Generator for

Clinical Laboratory, Building 20. See Scope of Work included in this document.

A2. Definitions

A. Design-Build (DB) as defined by the Department of Veterans Affairs (VA) is the procurement by the VA, under one contract, with one firm or joint venture (JV) for both design and construction services for a specific project.

1. Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

2. VA Project Manager: Not applicable.

3. Resident Engineer: The Contracting Officer's Representative designated for the project. COR duties include surveillance of all construction work to assure compliance with the contract documents, approval of submittals, samples, shop drawings, etc., and other authorities as delegated by the Contracting Officer.

4. Design Build Contract: This term, as used herein, refers to the

Contract(s) to perform the design and construction of the project.

5. Contractor: This term, as used herein, refers to the contractor under this contract or the DB team.

6. AE: This term, as used herein, refers to the Architect-Engineer firm(s) that is a part of the DB team, also referred to as DB/AE.

7. RFP/AE: Not applicable.

B. Source Selection Procedures

1. Source Selection Overview: In accordance with FAR 15.3, the objective of source selection is to select the proposal that represents the best value. A contracting officer is designated as the source selection authority (SSA), unless the agency head appoints another individual. The SSA establishes an evaluation team that includes appropriate contracting, legal, and technical expertise to ensure a comprehensive evaluation of offers. The award decision is based on evaluation factors and significant sub-factors that are tailored to the acquisition. The factors represent the key areas of importance and emphasis to be considered in the source selection decision; and support meaningful comparison and discrimination between and among competing proposals.

2. Evaluation: The proposal evaluation is an assessment of the proposal and the offeror’s ability to perform the prospective contract successfully. The technical, price, and source selection boards will evaluate competitive proposals and then assess their qualities solely on the factors and subfactors specified in the solicitation. Evaluations may be conducted using any rating method or combination of methods, including color or adjectival ratings, numerical weights, and ordinal rankings. The relative strengths, deficiencies, significant weaknesses, and risks supporting proposal evaluation shall be documented in the contract file.

3. Past Performance: Past performance information is one indicator of an offeror’s ability to perform the contract successfully. The currency and relevance of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. This comparative assessment of past performance information is separate from the responsibility determination required under FAR Subpart 9.1.

4. Tradeoff Source Selection: If tradeoffs are performed, the source selection records shall include an assessment of each offeror’s ability to accomplish the technical requirements; and a summary, matrix, or quantitative ranking, along with appropriate supporting narrative, of each technical proposal using the evaluation factors.

https://www.acquisition.gov/far/html/Subpart%209_1.html#wp1084058

5. SSA’s Final Decision: The SSA’s decision shall be based on a comparative assessment of proposals against all source selection criteria in the solicitation. While the SSA may use reports and analyses prepared by others, the source selection decision shall represent the SSA’s independent judgment.

The source selection decision shall be documented, and the documentation shall include the rationale for any business judgments and tradeoffs made or relied on by the SSA, including benefits associated with additional costs.

Although the rationale for the selection decision must be documented, that documentation need not quantify the tradeoffs that led to the decision.

6. Source Selection for this procurement:

a. Phase I of this procurement will result in a narrowing of offerors to a maximum of three (3) firms in accordance with FAR 36.303-1 based on the following technical evaluation factors listed in descending order of importance:

(1) Specialized Experience

Subfactor 1A: Corporate Project Experience

Subfactor 1B: Personnel Experience

(2) Technical Approach

(3) Past Performance

b. The Phase I successful offerors will receive a Phase II Request for

Proposal (RFP). During Phase II, a site visit will be held at VAMC

Salisbury, NC. The Phase I factors are not to be resubmitted in Phase II;

however, the cumulative rating from the Phase I factors carries through to

Phase II and is as equal in importance to Phase II, Factor 4 for proposal evaluation. Phase II evaluation technical factors (Factors 4 – 6) are listed below in descending order of importance. The Phase I and Phase II technical evaluation factors, when combined, are approximately equal to price.

Phase II:

(4) Technical Solution

(5) Construction Management:

Subfactor 5A: Ability to Staff Project

Subfactor 5B: Management Approach

Subfactor 5C: Capability to Perform

(6) Schedule

(7) Price

c. The Government reserves the right to negotiate with any or all offerors;

to award the contract to other than the offeror submitting the lowest total price; and to award to the offeror submitting the highest technically rated or the lowest total price proposal; and to award to the offeror submitting the proposal determined to be the most advantageous best value to the Government. Offerors are advised an award may be made in Phase II without discussion or any contact concerning the proposals received. Offerors should not assume that they would be contacted or afforded an opportunity to qualify, discuss, or revise their proposals.

However, the Government reserves the right to clarify certain aspects of proposals or conduct discussions providing an opportunity for the offeror to revise its proposal.

C. Tentative Schedule:

Issue Phase 1 Request for Proposals 4/29/2019

Request For Information (RFIs) 5/15/2019

Phase I Proposals submitted 5/31/2019

Determine Highly Qualified for Phase II

(maximum of 3)

6/28/2019

Issue Phase 2 Request for Proposals 7/5/2019

Site Visit 7/10/2019

Phase II Proposals Submitted 8/6/2019

Contract award 9/1/2019

Notice to proceed with Design 10/1/2019

Construction completion/final inspection/ custody receipt

11/9/2020

D. Schedule Objectives - The anticipated completion of this project is 405 calendar days after “Notice to Proceed” (NTP) with design. The proposed schedule may be shorter than this, see Phase II, Factor 6.

A3. Cost Range

The magnitude of construction for this project is between $500,000.00 and

$1,000,000.00, inclusive of all design and construction costs.

A4. Site Visit (PHASE II ONLY)

A site visit will be held on a date to be determined at the VAMC Salisbury, NC. Additional information will be provided in advance of the site visit, during Phase II solicitation.

A5. Small Business Conference: Not applicable.

A6. Selection Criteria

A. General: Phase I Proposals will be evaluated to determine the most highly qualified offerors to advance to Phase II. A Responsibility determination will be made in accordance with FAR Part 9.1, Responsible Prospective

Contractors. Phase II Proposals will be evaluated and award will be made on the basis of both price and technical considerations most advantageous to the VA as per FAR Part 15.101(a), Tradeoff, as the Government may consider award to other than the lowest priced offeror or other than the highest technically rated offeror if it is in the best interest of the Government.

B.TECHNICAL EVALUATION FACTORS, PHASE I & PHASE II: The basis of evaluation for the Phase I & Phase II technical evaluation factors is located within Part

III, Section C with each evaluation factor. The Phase I factors are not to be resubmitted in Phase II; however, the cumulative rating from the Phase I factors carries through to Phase II and is as equal in importance to Phase II, Factor 4 for proposal evaluation. Phase II evaluation technical factors (Factors 4 – 6) are in descending order of importance. The Phase I and Phase II technical evaluation factors, when combined, are approximately equal to price. Offerors are advised the Tradeoff process is determined to be in the best interest of the

Government and award may be made to other than the lowest priced offeror or other than the highest technically rated offeror (Reference FAR 15.101-1).

C. Phase II Non-Technical Factor 7, Price

1. Phase II, Factor 7, Price: Offerors are advised the Tradeoff process

(Reference FAR 15.101-1)is determined to be in the best interest of the

Government and award may be made to other than the lowest priced offeror or other than the highest technically rated offeror.

a. The Government reserves the right to make price/technical trade-offs that are in the best interest and advantageous to the Government in accordance with FAR 15.101, Tradeoff.

b. Price will be evaluated on the basis of its reasonableness, and acceptability to the Government subject to availability of funds. Pricing shall be entered onto the Bid Schedule located within the SF1442.

c. Analysis will be performed using one or more of the following techniques to ensure a fair and reasonable price:

(a) Comparison of proposed prices received in response to the RFP.

(b) Comparison of proposed prices with the Independent Government Cost Estimate.

(c) Comparison of proposed prices with available historical information.

(d) Comparison of market survey results.

D. Phase I Technical Ratings. The following ratings and definitions will be used for each technical evaluation factor.

Term Definition

Strength is an aspect of an offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness means a flaw in the proposal that increases the risk of unsuccessful contract performance. See FAR 15.001.

Deficiency is a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

Adjectival Rating Score Description

Outstanding 5 Response to technical factor indicates an exceptional approach and understanding of the requirements and contains multiple strengths.

Good 4 Response to technical factor indicates a thorough approach and understanding of the requirements and contains at least one strength.

Acceptable 3 Response to technical factor indicates an adequate approach and understanding of the requirements. No strengths or deficiencies were identified.

Marginal 2 Response to technical factor has not demonstrated an adequate approach and understanding of the requirements. No strengths were identified, and weaknesses were identified.

Unacceptable 1 Response to technical factor does not meet requirements of the solicitation and, thus, contains one or more deficiencies and is unawardable.

Technical Rating

E. Phase I Past Performance Ratings. The following ratings will be used for past performance.

F. Phase I Scoring of Proposals. The Phase I proposals will be scored as follows:

a. Factor 1A, Specialized Experience, scoring weight of 25%.

b. Factor 1B, Corporate Experience, scoring weight of 25%.

c. Factor 2, Technical Approach, scoring weight of 25%.

d. Factor 3, Past Performance, scoring weight of 25%.

G. Phase II Technical Ratings. The Phase II ratings and definitions are the same as those shown for Phase I, paragraph A6.D., above.

H. Phase II Scoring of Proposals. The Phase II proposals will be scored as follows:

a. Factor 4, Technical Solution, scoring weight of 35%.

b. Factor 5A, Ability to Staff, scoring weight of 25%.

c. Factor 5B, Capability to Perform, scoring weight of 25%.

d. Factor 6, Schedule, scoring weight of 15%.

B. PART II - RESPONSIBILITIES

B1. VA Team

A. The VA team is comprised of the Contracting Officer, Contracting Officer's

Representative (COR), other VAMC facility staff, as applicable.

B2. Design-Build Team:

A. The DB team includes all J/V partners (if applicable), consultants and subcontractors to the one firm. The DB team shall provide Architectural and

Adjectival Rating Score Description

Substantial

Confidence

5 Based on the offeror’s performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory

Confidence

4 Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral

Confidence

3 No performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited

Confidence

2 Based on the offeror’s performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence 1 Based on the offeror’s performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Past Performance Ratings

Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

B. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the DB Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length).

C. PART III - PROPOSAL REQUIREMENTS

C1. General

A. Phase I proposals shall be based on solicitation documents issued for RFP

Solicitation Number 36C24619R0111. Proposals will be in the format stipulated in Section C3.

1. Phase I proposals shall be received proposals shall be received before

05:00PM EST, June 5, 2019. Proposals that are received after this time shall be late and shall not be considered. There will be no public opening of the proposals.

2. Submit proposals electronically to the Contracting Officer, at daniel.spaulding@va.gov. Multiple emails will likely be required to submit all attachments. Server capacity is 10MB for all file attachments, per email.

3. Phase I will be evaluated for technical qualifications only. Offeror shall separately tab each section (see Table 1 provided in Section C3).

Each section must therefore be labeled with the Offeror's organization, business address, and VA Project Number. Offerors shall affix their names and return addresses on their envelope/packaging. See Section C3 for submission requirements.

B. Phase II proposals shall be based on solicitation documents issued to the

Phase I offerors determined to be the most highly qualified. Proposals will be in the format stipulated in Section C4.

1. The due date, time, and submission address of Phase II proposals will be given within the Phase II RFP.

2. Phase II evaluation will request technical and price proposals. Offeror shall separately tab each section (See Table 2 provided in Section C4). See section C4 for submission requirements.

C2. Proposal Revisions (FAR 52.215-1)

A. If determined to be necessary, proposal revisions may be requested from the offerors determined to be in the competitive range. The Contracting Officer will identify those offerors in accordance with the selection criteria identified in the request for proposal. Revised proposals will be due at a time and place to be determined.

B. Please be advised that the Government intends to evaluate Phase I & Phase II and award a contract from Phase II proposals without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

C3. PHASE I – TECHNICAL PROPOSAL SUBMISSION REQUIREMENTS

A. The Phase I proposal shall address the evaluation factors listed at C3.A.1 -

3. Offeror is required to prepare and submit a pdf-format, electronic proposal, only. Evaluation scores will be based, in order of importance, upon the criteria in Section A2, B (Source Selection) paragraph 6a and 6b.

The following page provides a checklist that should be included in the front of the technical proposal.

TABLE 1: PHASE I TECHNICAL PROPOSAL CHECKLIST

RFP: 36C24619R0111

Project Number/Title: 659-19-106, Emergency Generator for

Clinical Lab

INTRO

PAGE

First page MUST clearly indicate:

Name and Address of Proposer

Business Arrangement (Joint Venture or Teaming Arrangements clearly identified)

Contact Name and Phone Number

Email Address

DUNS Number

CAGE Code

Tax Identification Number

TAB 1

Factor 1, Specialized Experience, Subfactor 1A: Corporate Project

Experience (with supporting documentation per RFP)

TAB 2

Factor 1, Corporate Experience, Subfactor 1B: Personnel Experience

(with supporting documentation per RFP)

TAB 3

Factor 2, Technical Approach (with supporting documentation per the RFP)

TAB 4

Factor 3, Past Performance (with supporting documentation per RFP)

If Offeror has PPIRS reports, printed copies of these reports shall be included in this section.

1. Phase I, Factor 1, Specialized Experience – Factor 1 consists of two subfactors: 1A, Corporate Project Experience and 1B, Personnel

Experience. The evaluation of subfactors 1A and 1B are of equal importance to the determination of Factor 1 rating.

a. Subfactor 1A: Corporate Project Experience:

i. Submission Requirements: Submit a maximum of three (3) construction projects completed within the last seven (7) years by a Design Build contract and/or contract similar in size ($500k - $1M) and scope to this project. (Design Build as defined by the VA, see article A1.2). The Offeror shall demonstrate their experience on relevant Design/Build and projects that are similar in size, scope, and complexity to the RFP. Scoring will be more favorable if both criteria are met. Indicate the number of design/build projects construction contractor and AE have completed together. In describing project design and construction experience, provide the following information:

a) Project title, location and brief description including the building use (Medical Facility, Major Building Renovation, etc) and contracting method (design build, design bid construct, CM at risk etc).

b) Project owner, owner’s point of contact and telephone number of owner’s contact person.

c) Project Design Architect and Engineers (consultants if utilized) and name and telephone number of contact person(s).

d) Project Prime Contractor and Major Subcontractors and name and telephone number of contact person(s). Note each firm and managing persons (project manager/superintendent/foreman as the case may be) also proposed for this solicitation.

e) Project Statistics including start and completion dates

(original vs. actual) for design and construction; cost (with brief explanation of what is included in the cost);

2) Basis of Evaluation: Phase I, Factor 1, Subfactor 1A: Project

Experience: The basis of evaluation will include the Offeror’s experience in performing relevant construction projects as defined in the solicitation submittal requirements. The assessment of the Offeror’s relevant experience will be used as a means of evaluating the capability of the Offeror to successfully meet the requirements of the RFP. Proposals that fail to provide required and complete information will be rated lower. Relevant projects where the Prime and Sub-contractors have previously worked together will receive a higher rating.

Relevant projects that demonstrate design build experience will receive a higher rating.

b. Phase I, Factor 1, Subfactor 1B: Personnel Experience:

i. Submission Requirements: The Offeror shall demonstrate the relevant experience of key project personnel who will be assigned to this project.

a) Biographical data shall include the following:

i. Name of individual.

ii. Company employed by.

iii. Company position title.

iv. Years with the company.

v. Describe work experience with projects that were completed by the design build process, were medical facilities and the company (by name) they worked for when involved in the project.

vi. An indication of which (if any) projects submitted under Corporate Experience (above) the individual participated in and what the individuals responsibility was for that project.

vii. An indication of which other individuals submitted under Project Personnel Experience this individual has worked with and the project they worked on together, noting if that project has been submitted under Factor

1, Subfactor 1A, Corporate Experience.

b) Supply this biographical data for key personnel for at least the following: (Note if one individual is proposed for more than one position listed):

i. Overall Senior Project Manager

ii. Design Project Manager

iii. Construction Project Manager.

iv. Architect/Engineer Field Representative.

v. Construction Superintendent

vi. Quality Control Manager

2) Basis of Evaluation: Phase I, Factor 1, Subfactor 1B:

Personnel Experience: The basis of evaluation will include the Offeror’s proposed personnel’s experience in performing relevant construction and design projects as defined in the solicitation submittal requirements. The assessment of the personnel’s experience will be used as a means of evaluating the capability of the Offeror’s personnel to successfully meet the requirements of the RFP.

2. Phase I, Factor 2, Technical Approach

a. Submission Requirements: Offeror must provide a detailed narrative of how the company will approach design-build efforts for this project. The narrative shall be limited to two pages (8.5” x 11”), single spaced line spacing, with 1” page margins. Discussions may be held to address any questions regarding the approach. The following shall be included in the narrative:

1) Implementation of the Design-Build process for this project, starting with concept phase of design, through construction contract closeout.

2) Discussion of the technical scope of the project, specifically the trades required to complete the work, and the processes and methods typically used for this type project.

3) Details of the approach regarding safety and coordination issues, such as other contracts, presence of facility staff and patients, and utility outages.

b. Basis of Evaluation: Phase I, Factor 2, Technical Approach:

The basis of evaluation will include the Offeror’s proposed technical approach for this design build project as defined in the solicitation submittal requirements. The assessment of the Offeror’s method to manage the project shall be used as a means of evaluating the Offeror’s ability to successfully meet the requirements of the RFP.

3. Phase I, Factor 3, Past Performance - The Proposal Evaluation Team will review information available in the Government's Past Performance

Information Retrieval System (PPIRS) for the contractor's performance evaluation records on previous construction projects. Based on the results of the search query, and the ratings given in the offeror's past performance records, one of the following ratings will be assigned regarding the past performance factor. Records that suggest the offeror has had significant difficulty in managing and executing larger projects may result in assignment of an unacceptable rating.

a. The VA may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance

Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/ affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Electronic

Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

d. Basis of Evaluation: Phase I, Factor 3, Past Performance: The basis of evaluation will be the degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., PPIRS, FAPIIS, eSRS, performance recognition documents, and information obtained from any other source) reflect a trend of satisfactory performance considering 1) a pattern of successful completion of tasks;

2) a pattern of deliverables that are timely and of good quality; 3) a pattern of cooperativeness and teamwork with the Government at all levels

(task managers, contracting officers, auditors, etc.); 4) tasks that are identical to, similar to, or related to the task at hand; and 5) fiscal responsibility of Government funds. If the offeror lacks a record of relevant or available past performance history or there is no expectation of either successful or unsuccessful performance based on the offeror’s past performance record, the past performance evaluation will be given a neutral rating.

PHASE II

FOR SUCCESSFUL OFFERORS FROM PHASE I

Through an amendment to the Phase I solicitation, Phase I successful offers will be notified to submit the Phase II Technical and Price

Proposals. DO NOT SUBMIT PHASE II FACTORS WITH PHASE I!!

C4.PHASE II – TECHNICAL AND PRICE SUBMISSION REQUIREMENTS - FOR SUCCESSFUL OFFERORS FROM

PHASE I ONLY

A. Phase II, Technical Proposal Requirements: The Phase II Proposal shall address the evaluation factors listed C4.A.1 – 4 (below). Offeror is required to prepare and submit a pdf-format electronic proposal only.

Evaluation scores will be based, in order of importance, upon the criteria in Section A2, B (Source Selection) paragraph 6a and 6b. The below checklist should be included in the front of the technical proposal.

PHASE II, TECHNICAL PROPOSAL CHECKLIST

Project #/Title: Project 659-19-106, Emergency Generator for

Clinical Laboratory, Building 20

First page MUST clearly indicate:

Name and Address of Proposer

Business Arrangement (Joint Venture or Teaming Arrangements clearly identified)

Contact Name and Phone Number

Email Address

DUNS Number

Factor 4, Technical Solution (with supporting documentation per

RFP)

Factor 5, Construction Management, Subfactor 5A: Ability to

Staff (with supporting documentation per RFP)

TAB 3 Factor 5, Construction Management, Subfactor 5B: Capability to

Perform

TAB 4 Factor 6, Schedule (with supporting documentation per RFP)

1. Phase II, Factor 4, Technical Solution:

a. Submission Requirements: Provide a narrative (not to exceed 3 single-sided pages (12-point Times New Roman font) of conceptual design addressing requirements of the RFP. The evaluation of the conceptual design will be based on the criteria set forth in the project program contained in the RFP.

Include in the discussion the following:

1) Conceptual drawings to supplement the narrative.

2) HAZMAT identification, abatement, and physical building modifications.

Indicate how disruptions to occupants will be minimized and how process will work to correct.

3) Training for VAMC engineering personnel

4) Warranties

b. Basis of Evaluation: Phase II, Factor 4, Technical Solution: The basis of evaluation will include the narrative and conceptual drawings considering the extent to which the Offeror demonstrates a clear understanding of the architectural and engineering requirements of the project. The Government will evaluate the effectiveness of the construction and design team’s technical solution to determine the likelihood that the work will be performed in accordance with the technical requirements of the RFP.

2. Phase II, Factor 5, Construction Management: Factor 5 consists of three

Subfactors: 5A: Ability to Staff Project; 5B: Management Approach; and

5C, Capability to Perform. The evaluation of subfactors 5A, 5B, & 5C are of equal importance to the determination of Factor 5 rating.

a. Subfactor 5A: Ability to Staff Project:

1) Submission Requirements:

a. Demonstrate the ability to staff the project for the scope of work required; describe how the Design-Build Team will be structured, i.e., how many firms are involved and the responsibility of each firm for this project. Indicate the extent to which resources and personnel will be drawn from various sources: in-house, subcontractor, and/or separate consultant firms. Describe D/B management approach, including but not limited to management of multiple designers and subs/trades working in parallel on several different facilities at one time. Describe construction material staging plan.

b) Project Personnel Experience (Specialized experience and technical competence proposed in Phase I). The Offeror shall demonstrate the relevant experience of Phase I proposed key project personnel who will be assigned to this project.

i. Position that the individual will hold in regard to this contract/project team, description of duties and what percentage of the individual’s time would be committed to the project during both the design and construction phases.

ii. Describe job related educational experience including degrees, certificates, etc., and granting institutions.

c. Subfactor 5B, Capability to Perform:

1) Submission Requirements:

a) Provide the offeror's total bonding capacity (from Offeror’s surety), current available bonding capacity and expected available capacity in 2019.

b) Provide the offeror's current workload and availability of staff proposed in Phase I, Factor 1 Project Personnel Experience to manage the project.

d. Basis of Evaluation: Phase II, Factor 5, Construction Management: The basis of evaluation will include the assessment of the Offeror’s ability to staff, and Offeror’s capability to perform the project as defined in the solicitation submittal requirements. The assessment of the firm and proposed personnel’s experience will be used as a means of evaluating the relative capability of the Offeror’s personnel to successfully meet the requirements of the RFP.

3. Phase II, Factor 6, Schedule:

a. Submission Requirements:

The progress schedule will be in a time scaled bar graph format. The horizontal axis will be scaled for time beginning with the Notice to

Proceed with Design and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date. The detailed schedule, will indicate specific tasks with dates for each step of the process including:

1) Design Period: The design period sub periods (i.e., first and second reviews, other meetings, internal QUALITY ASSURANCE /QUALITY CONTROL plan reviews, etc.).

2) Construction Period: Mobilization; Demolition method and sequencing;

Excavation; Structure Completion; Exterior finishing; Procurement and installation of equipment; Provisions for overtime or shift work; Site utilities, roadway realignment; and temporary rerouted medical center vehicular and pedestrian routes, Tests and final inspection.

3) General Project Delivery Schedule and Narrative - Show relationships between construction document development/completion (including required review activities) and construction activities for (at a minimum, utility relocation, excavation, substructure, structure, exterior façade, interior finishes, building systems, and site development.

b. The Offeror shall specify how much allowance has been made for bad weather in the schedule, the days of the week and the hours of construction operations during each phase of the work, and the percentage of contract completion that will be achieved at the end of each month of the contract.

b. Basis of Evaluation: Phase II, Factor 6, Schedule: The basis of evaluation will include the bar graph detailed schedule considering the extent to which the Offeror demonstrates a clear understanding of the architectural and engineering requirements for the construction period and general project delivery. The Government will evaluate the likelihood that the work will be performed in accordance with the stated schedule given the technical requirements of the RFP.

4. Phase II, Non-Technical Factor 7, Price

a. Submission Requirements: The offeror is required to prepare and submit the following price documents. The price proposal shall be submitted as a separate document from the technical proposal. The price proposal shall be tabbed using Table 3: Price Proposal Checklist.

The following page provides a checklist that should be included in the front of the technical proposal.

PRICE PROPOSAL CHECKLIST

Project #/Title: 659-19-106, Emergency Generator for Clinical

Lab, Building 20

First page of TAB 1 MUST clearly indicate:

Name and Address of Proposer

Business Arrangement (Joint Venture or Teaming Arrangements clearly identified)

Contact Name and Phone Number

Email Address

DUNS Number

First page of TAB 1 MUST contain requirements identified in:

FAR 52.215-1, Instruction to Offerors-Competitive Acquisition

Executed Solicitation, Offer and Award Forms (SF1442) including supplemental pages with CLIN pricing complete on the

Bid Schedule. Offeror shall complete Blocks 14 – 20C. Signed acknowledgement of all solicitation amendments.

TAB 3

Completed Phase II Solicitation Attachment A – Price Breakdown

Worksheet.

b. Basis of Evaluation: Phase II, Factor 7, Price: Price will be evaluated on the basis of its reasonableness, and acceptability to the Government subject to availability of funds. Pricing shall be entered onto the Bid

Schedule located within the SF1442. Price analysis will be performed using one or more of the below techniques to ensure a fair and reasonable price:

(a) Comparison of proposed prices received in response to the

RFP.

(b) Comparison of proposed prices with the Independent

Government Cost Estimate.

(c) Comparison of proposed prices with available historical information.

(d) Comparison of market survey results.

D. PART IV - POST AWARD REQUIREMENTS

D1. Construction Document Preparation:

A. Design Review Submissions:

1. The Design-Build Team A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the Department of Veterans Affairs

RFP (VA RFP), and prevailing codes.

2. The documents may be divided into multiple review submission packages.

The VA will review as many as six (6) package submissions (examples:

demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) per phase to facilitate the start of construction.

3. All submission packages will be reviewed at (30%), (65%), (95%) and

(100%) completion stages. Each review submission packages will incorporate the final review comments from the previous review. If any package is not complete for the required stage a post review may be required the cost of which will be borne by the DB Team.

4. Each review submission package shall be submitted in AutoCAD (.dwg), Revit (.rvt) and PDF (.pdf) formats and in printed form, sized as per

COR. The package will include an index of drawings (by sheet number and tittle) and specifications (by section number and title) submitted. The packages will be distributed to the VA Contracting Officer's

Representative and others as determined to be appropriate.

B. Design Review Meetings:

1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments

(by others).

2. Participants will include VA Staff and DB team members as appropriate for the specific package to be reviewed and others.

3. See Project Scope of Work for additional information.

4. Coordination of the review meeting schedules will be the responsibility of the VA Contracting Officer's Representative and the DB Team Project

Manager. See section H. Quality Assurance/Quality Control.

C. Electronic Media:

See Project Scope of Work.

D. Professional Licensing:

1. The DB A/E who prepares the construction documents shall be a professional architect or engineer licensed in the State of North

Carolina.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The DB A/E shall certify compliance with the VA RFP and all applicable codes.

E. Approved Construction Documents:

1. The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the 100% review cycle for the final package to be submitted by the DB team.

2. The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

3. The final construction documents submission package will incorporate all

VA supplied comments from the earlier 30%, 65%, 95% and 100% submission package reviews and will comply with the VA RFP.

4. If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the DB

Team.

5. The approved final construction documents shall include such details that the project can be constructed and will be used for construction of the project.

6. See PART IV, D2 CONSTRUCTION PERIOD SUBMITTALS for Approved Construction

Document distribution.

F. Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team. The construction drawings shall include a coordinated set of the disciplines required to complete the work.

G. Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA RFP. The specification submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

2. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and

3. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements.

H. Design Requirements - Compliance with codes and standards.

1. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials. See Project Scope of Work.

2. See Section E. Approved Construction documents, above, for required inclusion of design review comments.

3. In the design of new building and alteration work under this contract, the DB team shall consider all requirements (other than procedural requirements) of:

l. Zoning laws:

2. Environmental and erosion control regulations; and

3. Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also similar laws, of the State and local political division, which would apply to the building if it were not to be constructed or altered by the U.S. Government.

4. The DB team shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The A/E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction.

Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

5. The DB team shall provide prompt, written notification to the Contracting

Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting

Officer.

6. No action may be brought against the DB Team or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

7. The DB team shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and Health

Standards, for occupancy requirements.

I. Quality Assurance/Quality Control:

1. To reduce design errors and omissions, the DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

2. Within 2 weeks of receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC.

a. Upon its completion each task shall be initialed and dated by the responsible DB Team member.

b. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

D2. Construction Period Submittals

A. The DB contractor shall distribute the approved construction documents prepared by the DB Team to the VA, as stated in the Project Scope of Work.

B. Other submittals - The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the VA Contracting Officer's

Representative.

C. Project record drawings - The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA Resident

Engineer at all times.

D. Shop drawings and submittals - The DB A/E shall check government furnished and/or the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents.

The DB A/E shall recommend approval, disapproval, or other suitable disposition to the VA Contracting Officer's Representative (COR). The VA COR will have final approval authority. The DB AE shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB A/E will request the DB Construction Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB A/E shall review all prior submittals for related components of the system before acting on a single component. The DB A/E may be required to hold joint reviews with the VA COR on complicated system submittals. The DB A/E shall notify the VA COR in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.

D3. Project Close-Out

The DB team shall comply with the requirements in the “General

Requirements”, Section 01 00 00, for submission of final RFP as built drawings, manuals, and other documents as noted. VA requires as built drawings and specifications to be submitted in the same format required for the construction documents.

D4. Site Visits and Inspections

During the construction period the DB A/E shall make weekly visits to the project site when requested by the Resident Engineer (RE). The Resident

Engineer (RE) may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The Resident Engineer (RE) has the prerogative to determine the professional discipline(s) required for any visit. The DB A/E shall observe the construction and advise the Resident Engineer of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the Resident Engineer (RE) within three work days following the site visit date.