36C24619R0078-001.docx

3B. TELEPHONE NO.

2. DATE OF CONTRACT

1. CONTRACT NO.

3C. ADDRESS OF

ARCHITECT-ENGINEER

9. ADMINISTRATIVE, APPROPRIATION, AND ACCOUNTING DATA

8. NEGOTIATION AUTHORITY

7. CONTRACT AMOUNT

Express in words and figures)

5. PROJECT TITLE AND LOCATION

3A. NAME OF ARCHITECT-ENGINEER

4. DEPARTMENT OR AGENCY AND

ADDRESS

6. CONTRACT

FOR (

General description of services to be provided)

NSN 7540-00-181-8326

STANDARD FORM

252 (

REV. 10-83)

PREVIOUS EDITION NOT USABLE

Prescribed by GSA-

FAR(

48CFR)53.236-2(a) (Include ZIP Code) (Include Area Code) (Include ZIP Code)

ARCHITECT-ENGINEER CONTRACT

TBD

Department of Veterans Affairs Network Contracting Office 6 1970 Roanoke Blvd Salem VA 24153 Salem VA Medical Center 1970 Roanoke Boulevard, Salem, VA 24153-6404

Project Number 658-19-102 Project Title: Replace Building Transformers

PROJECT TITLE: Replace Building Transfomers

PROJECT NUMBER: 658-19-102

PROJECT DESCRIPTION: PLEASE REFER TO ATTACHED SCOPE OF WORK.

The NAICS code for this project is 541330 - Engineering Services

The project is to be designed within an estimated base construction cost Two Million and Five Hundred Thousand Dollars and Zero Cents ($2,500,000.00)

THIS IS A 100% SERVICE DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB) SET-ASIDE IAW 38 U.S.C. 8127 (d)

You are requested to submit answers to the following evaluation criteria within 14 calendar days from the date you receive this Request for Architect-Engineer Services for the attached Scope of Work titled: Scope of Work for Replace Transformers at Salem VA Medical Center.

• AE’s ability to provide relevant, specialized experience.

• Current capacity to accomplish the order in the required time

Contractors are reminded that a detailed cost proposal is not required at this time.

Answers to above evaluation criteria are required to be submitted to Bryant Guerrant at bryant.guerrant@va.gov and Patrick Stultz at patrick.stultz@va.gov no later than June 20, 2019 2PM EST to be considered.

Please sign and d ate BLOCKS 11A, 11B, 11C and 11D of the attached SF 252 and submit with your firm’s answers.

Any questions concerning this RFP or specific requirements should be addressed to Bryant Guerran t at bryant.guerrant@va.gov. Request you also include Patrick Stultz on all email correspondence patrick.stultz@va.gov.

All offerors shall submit a statement of capabilities based upon the attached statement of work a SF330. The most qualified firms will be determined by source selection board.

SIGNATURES

NAMES AND TITLES (Typed)

STANDARD FORM 252 BACK

(REV. 10-83)

10.

The United States of America (called the Government) represented by the Contracting Officer executing this contract, and the Architect-Engineer agree to perform this contract in strict accordance with the clauses and the documents identified as follows, all of which are made a part of this contract:

If the parties to this contract are comprised of more than one legal entity, each entity shall be jointly and severally liable under this contract.

The parties hereto have excuted this contract as of the date recorded in item 2.

11. ARCHITECT-ENGINEER OR OTHER PROFESSIONAL SERVICES CONTRACTOR

A B C D

12. THE UNITED STATES OF AMERICA

Contracting Officer

TBD

Replace Building Transformers

Project Location:

Building Numbers:

1970 Roanoke Boulevard Salem, VA 24153-6404

2, 2A, 13, 143, 14, 16, 168, 170, 10, 74, 75, 76, 77

Contracting Officer:

Patrick Stultz, CO Telephone #: (540) 613-0767 patrick.stultz@va.gov

The total site area is 215 acres, of which all but 9 acres is part of the Historic district. Despite the overall size of the campus, transformers replaced under this project will be limited to the areas adjacent to the existing building footprints.

The A/E will need to incorporate phasing of this project, as the affected buildings in the project area will be occupied and in full operation during construction. Plans should be formulated addressing how installation and associated outages will effect elevator use, noise, communication with building tenants, after hours work, deliveries, demolition, disposal, and any other issues which may be seen to impact healthcare operations at the medical center.

DESIGN CRITERIA FOR

PROFESSIONAL ENGINEERING AND DESIGN SERVICES

Department of Veterans Affairs, VISN 6, Salem VA Medical Center

Replace Building Transformers

Page 1 of

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

A/E SOW

PART I - DESIGN

1. References. The following are requirements or standards to be incorporated in all design documents, as applicable to the specific project:

All reference documents referenced throughout this Design Criteria should be incorporated into the design to the current edition as of the date of A/E contract award. References can be found at: https://www.cfm.va.gov/til/index.asp A. PG-18-15, Volume C, A/E Submission Instructions. November 2008.

B. PG 18-10: VA Design Manual

1) VA Electrical Design Manual. December 2015.

2) VA Asbestos Abatement Design Manual. July 2011.

3) Critical Path Method Schedule and Risk Management for Architect/Engineers. December 2012.

4) VA Estimating Design Manual. March 2011.

5) VA Structural Design Manual. February 2014.

C. PG-18-1VA Master Construction Specifications D. VA Sustainable Design and Energy Reduction Manual E. VA BIM Manual V2.2 F. Architectural Barrier Act Accessibility Standards (ABAAS) (Dept of Justice) G. Secretary of the Interior’s Standards for the Treatment of Historic Properties The following are laws, regulations, and executive orders affecting the design and operation of federal buildings:

H. Energy Independence and Security Act of 2007 I. Energy Policy Act of 2005 J. Executive Order 13693: Planning for Federal Sustainability in the Next Decade K. VA Directive 0055. VA Energy and Water Management Program

2. Design Fees A. Design fees covering the work specified herein are to be prepared by phase/option and by task (i.e., site survey; preparation of contract drawings, specifications, cost estimates, schedules; submittal review, testing, evaluation, report preparation, etc.)

1) Extra Field Investigation (EFI)/Site Visit/Existing Conditions Analysis/EFI Report

2) ( 6% Fee Limit )Schematics Documents (30%)

3) Design Development Documents (FWD) – Final Phase (95%)

4) Construction Documents – Final Phase (100%)

5) Bid Documents

6) Option 1 - Post Contract Construction Services (PCCS).

B. Estimating Forms: Fee estimating forms as outlined in the VA Estimating Design Manual.

C. Miscellaneous Costs: Miscellaneous costs such as travel, printing, postage, shipping, reproduction, clerical support, computer software, photographic requirements etc. are to be estimated separately from basic services estimates of level of effort.

3. Design Schedule

All deliverables are required 180 days from NTP. This schedule is provided for planning purposes. The selected A/E must be able to deliver on this timeline; dates subject to change based on actual NTP. The A/E shall develop a design schedule and provide monthly progress updates throughout the design process.

4. Design Services A. Extra Field Investigation

1) Survey Requirements:

a) Contact VA: Before starting any EFI work at the Salem VAMC campus, the A/E is to contact the VA Contracting Officer’s Representative (COR) to discuss the A/E plans to conduct the EFI work at the facility. The A/E is also required to schedule any and all site visits to the site with the VA COR.

b) Site Investigation: Conduct a thorough on-site investigation of the work area in order to study, assess, verify and otherwise become familiar with the existing conditions, limitations, and/or restrictions of the site work area.

c) Testing, Sampling, Monitoring: Conduct exploratory work, if and as may be required, to obtain necessary design related information and data. Conduct any testing, sampling, monitoring, or analysis deemed necessary.

d) Existing Conditions: Confirm layouts, information, data, locations, etc., furnished by the VA. Evaluate existing electrical systems and identify the need for, and the extent of, any necessary relocation, upgrading, modification, and replacement. Where replacement is warranted, identify any alternative approaches. Identify conditions within the limits of the scope of work that are not in compliance with applicable codes.

e) Accessibility Requirements: Evaluate and document compliance and non-conformance with VA (ABAAS and ADA) accessibility requirements.

f) NESHAP Survey. lThe A/E firm shall contract with a Consultant capable of providing a hazardous materials (asbestos, lead, polychlorinated biphenyls [PCB’s], and mercury containing components) survey and, if necessary, abatement specifications. Work shall be conducted in accordance with all applicable Federal, State, and local regulations and VHA directives. The asbestos portion of the survey shall be conducted in accordance with 40 CFR Part 61 Subpart M, National Emission Standards for Hazardous Air Pollutants – Asbestos (NESHAP). The Consultant’s personnel shall be appropriately licensed for the task being performed. Deliverables shall include a hazardous materials survey report, and if necessary, hazardous materials abatement specifications and associated documents (quantities, drawing markups, cost estimates, etc.).

B. Design Services (General). Provide the following at each phase of the project:

1) Cost Estimates. Cost Estimates are to be developed at each phase, based on that phase submission requirements, and as outlined in PG 18-15, Volume C, A/E Submission Requirements. Work is not to proceed to next phase until cost estimate meets project budget.

2) Schedules. Design and construction schedules are to be reviewed and updated based on the current documents of each phase and any VA directives. The Project Design and Construction Schedule is to be reviewed by VA at each phase.

3) Drawings and Specifications. See PG 18-15, Volume C, A/E Submission Requirements. Specifications are to follow PG-18-1 VA Master Specifications and must include locally developed Construction Quality Control specifications.

C. Working Documents: Drawings, schedules and specifications shall be coordinated with other disciplines. Final design and product selections should be compliant with VA pricing, sustainability policies and project design goals.

1) Schematics Documents

a) Working Drawings: The basis for the formulation of working documents during this phase is to be the EFI Report and record drawings provided by the facility.

b) Cost Estimate: Provide a cost estimate in compliance with Manual for Preparation of Estimates (VA Estimating Design Guide) and PG 18-15, Volume C.

c) Schedule: See Section 8: Construction Schedule Requirements

2) Design Development Documents

a) Working Drawings: The basis for the formulation of working documents during this phase is to be the schematics documents with changes from the schematics design review incorporated.

b) Cost Estimate: Provide a cost estimate in compliance with Manual for Preparation of Estimates (VA Estimating Design Guide) and PG 18-15, Volume C.

c) Schedule: See Section 8: Construction Schedule Requirements

3) Pre-Final Phase (95%) Construction Documents

a) The basis for the formulation of pre-final working documents during this phase is to be the design development phase working documents.

b) Working Drawings: Working drawings during this phase are to be developed as outlined in PG 18-15, Volume C, A/E Submission Requirements.

c) Specifications: Final specifications are to be prepared from approved outline type specifications.

d) Cost Estimate: See Section 7. Cost Estimating Requirements

e) Schedules: See Section 8: Construction Schedule Requirements

f) Submittal Register: Include a submittal register with the final design which lists all of the items for which submittals are to be made.

g) Amendments to Design Documents: Prepare documents to amend the construction solicitation for issuance by the CO, as necessary.

4) Final Phase (100%) Documents

a) The basis for the formulation of final working documents during this phase is to be the final phase (95%) working documents.

b) Working Drawings: Working drawings during this phase are to be developed as outlined in PG 18-15, Volume C, A/E Submission Requirements.

c) Specifications: Final specifications are to be prepared from approved outline type specifications.

d) Cost Estimate: See Section 7. Cost Estimating Requirements

e) Schedules: See Section 8: Construction Schedule Requirements

f) Submittal Register: Include a submittal register with the final design which lists all of the items for which submittals are to be made.

g) Amendments to Design Documents: Prepare documents to amend the construction solicitation for issuance by the CO, as necessary.

D. Correspondence for Meetings/Telephone

1) The A/E shall document and provide a copy of all meeting minutes and correspondence to the CO.

5. Basic Design Criteria

A. Develop design predicated on the following basic criteria and program requirements (see also section 7. Construction Specification):

1) Existing Materials: Where, and to the extent feasible, existing materials, equipment, etc., are to be retained, reused, retrofitted, upgraded, modified and interfaced [evaluated for retention, retrofit, upgrading, modification, and interfacing] with existing systems in the following priority:

a) retain / reuse / restore

b) retain / modify / upgrade / retrofit

c) replace

2) Associated components: Based on the results of the EFI, the A/E shall determine any additional components that require replacement.

3) Patient Care: Disruption of patient care operations by construction is to be minimized consistent with budget constraints and, to the greatest extent possible, should be accomplished within the confines of the facility work area.

4) Program Specific Guides and Standards: Use of VA guides and standards is mandatory. (See VA Design Manuals under Section 1, References)

5) Fire and Life Safety: All project designs shall be compliant with applicable NFPA code requirements.

6) Life Cycle Costing: Within the budget and scope constraints, projects should be analyzed and systems selected for lowest life-cycle cost.

7) Energy Efficiency: The A/E shall optimize energy performance. A/E is to strictly adhere to energy conservation requirements, as identified in VA Sustainable Design and Energy Reduction Manual.

8) Environmental Impact of Materials: The A/E shall reduce the environmental impact of materials wherever practicable through the use of recycled, recyclable, recovered, and/or bio-based materials.

9) Building Standard Design Requirements: During the Extra Field Investigation (EFI) phase, the A/E shall consult with the COR as to what items currently in place and use are considered to be building standard. Typically, building standards are established for finish hardware, doors and frames, ceiling systems, light fixtures, HVAC appurtenances / equipment, toilet fixtures, accessories, partitioning, sprinkler heads, etc. The A/E shall, where applicable and to the maximum extent feasible, incorporate requirements into the design that insure the utilization and matching of building standards items.

Deviation from building standards must be approved by VA. In order to incorporate building standards it may be necessary to adopt soft metric requirements into the contract documents.

10) Historic Preservation: The National Historic Preservation Act of 1966 mandates that federal agencies use historic properties to the greatest extent possible and strive to rehabilitate them in a manner that preserves their architectural character, in accordance with the Secretary of the Interior’s Standards. Work in historic buildings is reviewed by the Regional Historic Preservation Officer and the State Historic Preservation Officer. (Reference Historic Structures Report, if available).

6. Design Reviews A. VA Design Review

1) Design reviews will be conducted by the VA after receipt of documents in all phases as indicated in the design schedule.

2) Unless otherwise indicated, design efforts are to continue concurrent with the conduct of design reviews.

3) The VA will furnish the results of design reviews to the A/E in writing; a phone conference will be conducted as necessary to aid in Design Review.

B. A/E Design Quality Assurance Review: The Architect-Engineer shall, at the completion of the final working documents and prior to the documents being forwarded to the VA, perform an "in-house" Design Quality Assurance Review of the contract documents with a qualified design team independent of those individuals involved in the project design development. The objective of this review is to identify uncoordinated/ incompatible designs and or missing and/or incorrect design related information, etc., for evaluation and or correction by the initial design team. The Architect-Engineer shall confirm in writing to the CO that this requirement has been accomplished and transmit with a cover letter signed by a principal of the A/E firm to the CO along with the final contract documents. Personnel assigned to this team should have a minimum of a bachelor of science degree in architecture/engineering in their respective field as well as a minimum of ten years' worth of professional experience in that field.

7. Construction Specification Requirements A. CSI Masterformat: Specifications are to be developed based on the VA Master Specification Format as supplemented by the VA (Construction Quality Control) on this project unless otherwise approved by the CO.

1) Where no Masterformat specification exists, a new specification is to be developed by the A/E.

2) Division 1 specifications will be edited by the Architect-Engineer in conjunction with the VA.

B. Hazardous Materials: Specifications for hazardous material (e.g., oil / petroleum, lead paint and asbestos abatement) if encountered shall be furnished by the A/E and reviewed by the VA Environmental Officer.

C. Buy American Act: Only domestic construction materials shall be specified in construction contracts performed in the United States except when a waiver to the Buy American Act is granted.

D. Proprietary specifications shall not be used without the express prior approval of the CO.

E. Deliverable: Issue a written document to enable the CO to easily determine the availability of specified materials, ensure timely performance during construction and that these products are not cost prohibitive. The contracting officer (in turn) shall place in the contract file a written justification if an acquisition of CPG designated products above the micro-purchase threshold does not meet applicable minimum requirements set by current guidelines. A copy will be provided to the Sustainability Officer for review. The contracting officer (if necessary) will write a justification on the inability to acquire the product (1) Competitively within a reasonable period of time; (2) At reasonable prices; or (3) To reasonable performance standards in the specifications, provided a written determination by A/E of the performance standard’s reasonableness is included with the justification. The A/E must base their determination on National Institute of Standards and Technology Guidelines, if available.

8. Construction Cost Estimating Requirements A. All estimates are to be computer-generated and submitted in excel and pdf format.

B. Deliverables by Phase:

Cost estimate in compliance with Manual for Preparation of Estimates (separate estimates for new construction and alteration work)

Level "A" Summary Sheets for building

Level "A" Summary Sheets for sitework

Building gross area computation (new)

Building gross area computation (alteration work)

Project Data Sheet 1

Project Data Sheet 1 and 2

Asbestos abatement

Detailed estimate take-off sheets

Level "B" Summary Sheets for buildings

Level "B" Summary Sheets for sitework

Supplement A to SF 252

Detail Market Analysis

C. Escalation: All estimates are to be escalated to the projected mid-point of construction.

D. Davis-Bacon Wage Rates: Labor rates used in the development of costs are to be predicated on the applicable Davis-Bacon wage rate in effect at the time the costs are being developed. (www.wdol.gov) E. Deducts: The A/E shall develop deductions from the project, upon approval from the VA, that will bring the total cost in line with the construction budget if costs exceed approved funding.

F. Alternates & Options: Construction alternates and priced options, if included in the scope of work, are to be estimated separately and are to provide a level of detail applicable for the design phase involved. Options shall specify acceptance/performance period from issuance of Notice to Proceed on the construction contract.

G. Construction Contingency: This is a non-recurring maintenance (NRM) project; no contingency is allowed on this project and will not be included in the estimate.

9. Construction Schedule Requirements: Projected construction schedules are to be computer-generated Critical Path Method and are to delineate major activity start/completion dates, float time, tenant agency movements/relocations, phased work, work to be accomplished during premium time and an anticipated value of work curve (cash flow of construction dollars). Schedules are to be predicated on the assumption that all options and add alternates will be accepted.

The following tables summarizes minimum submission requirements at each submittal phase:

Phasing Narrative

Phasing Plans (on reduced site plans)

Phasing Diagram

Phases (marked on full size drawing)

Written list of systems1

Phasing Diagram (drawn on Phasing Plan)1

CPM Phasing Plans (full size contract drawings)2

Notes:

1. Include temporary system by phase, and separate technical discipline.

2. One drawing may reflect several reduced site plans.

10. Code Compliance Requirements A. Code Design Criteria: VA has adopted the International Building Code (IBC), latest edition, associated mechanical and plumbing codes and referenced standards; NFPA 101 Life Safety Code for Egress; and the NFPA 70 National Electric Code.

B. Local Jurisdictions: Facilities built on federal property are exempt from State and local building codes. It is VA policy to comply with State and local building codes to the maximum extent practicable; however, VA has the final authority to accept or reject any recommendation from State or local government officials. The A/E shall request in writing whether the local jurisdiction (code compliance officials) wants the opportunity for a review the final working drawings for building code compliance, and / or inspect construction for compliance with applicable local regulatory requirements.

11. Hazardous Materials Criteria A. Material in Work Area: There is an unlikely potential that asbestos containing building materials (ACBM) may be encountered incidental to the execution of the work specified herein. In those instances where it is suspected that other materials in the work area, on site may contain these items the A/E is to notify the CO in writing as to the nature, location, extent of the suspected contamination and the possible impact that it will have on project requirements (i.e., schedules, costs, etc.).

B. Testing: Where deemed necessary the A/E, upon receipt of a written directive from the CO, shall solicit proposals for the sampling and testing of materials, suspected of containing lead paint, asbestos, that fall within the scope of work, for the purposes of confirming / disproving the presence of lead paint, asbestos. In addition, it may be necessary to obtain air monitoring samples and to conduct associated testing to ascertain the presence / extent of lead paint particles, asbestos fibers, if any within the delineated work area. Proposals should include sampling and testing requirements, methodology and all applicable costs. Test results are to be forward to the CO. Where required, material sampling is to be performed by a Certified Industrial Hygienist acceptable to the CO. Testing is to be accomplished by a testing laboratory accredited by the American Industrial Hygiene Association (AIHA) and approved by the CO. Sampling and testing requirements and methodology are to be as recommended by the Testing Agency, unless otherwise specified by the CO and accomplished in accordance with applicable OSHA, EPA and local regulatory requirements. (Ref. the Special Provisions for further information as to the procedure(s) to be followed in the acquiring of these services).

C. Abatement Work: Contract documents requiring hazardous material abatement shall include an abatement schedule that outlines, as a minimum, the location and or scope of abatement work, the estimated quantity of contaminated material(s) to be abated at each location and the nature (description) of the contaminated material (chrysotile, amosite, etc.)

12. Document Software Requirements A. Specifications: Computer-generated construction specifications must be compatible with or convertible to the most recent version of "Microsoft Word" computer software program, latest version. Approved final specifications are to be copied onto CD-ROMs, in word and pdf format and are to be forwarded to the VA CO/CS.

B. CAD/BIM Drawings:

1) Where computer assisted design (CAD) programs are used to generate contract drawings they must be compatible with or convertible to the latest version of the “AUTOCAD” computer software program. Approved final working drawings are to be copied onto CD-ROMs and forwarded to the VA CO/CS in .dwg and .pdf format.

2) Final record (“as-built”) drawings (developed by the Architect-Engineer through the editing of previously generated final working drawings to incorporate information provided on as-built plans furnished by the Construction Contractor) are to be copied onto CD-ROMs and forwarded to the VA CO/CS in .dwg and .pdf format.

C. CD-ROM Labeling: All CD-ROMs are to be affixed with labels that contain, as a minimum, the title of the project, applicable document file names and type of drawing (e.g., final working or as-built drawings, etc.). CD-ROMs are to be packaged and protected to prevent loss or damage during shipment. Document Security label is required to be affixed to the CD-ROM as outlined in the Document Security Requirement section of the design criteria.

13. Document Submission Requirements:

A. Letter of Transmittal: Final contract documents are to be forwarded to the CO accompanied by a letter of transmittal signed be a principal of the firm.

B. Drawing Requirements:

1) Size of contract drawings is to be appropriate for the project (Min. 24 x 36 inches; Max. 36 x 42 inches).

2) Title block configuration and drawing numbering system will be provided to the A/E by Salem VAMC.

C. Design Schedule:

1) Contract documents are to be submitted in accordance with the project schedule presented at the beginning of this document. The A/E shall submit a monthly progress schedule showing work completed and updates for design milestones.

D. Submittal Exchange:

1) As part of the A/E design and construction period services is required to purchase and utilize Submittal Exchange.

2) All documents transmitted for purposes of administration of the contract are to be in electronic (PDF) format and transmitted via an Internet-based submittal service that receives, logs and stores documents, provides electronic stamping and signatures, and notifies addressees via email.

3) Internet-based submittal service shall be used for transmittal of all submittals, request for information (RFI), progress documentation, contract modification documents (e.g. change proposals, change orders), certified payrolls, daily reports, test reports, and any other document the COR wishes to make part of the project record.

4) Prime Contractors, subcontractors, suppliers, and Architect's consultants are to be permitted to use the service at no extra charge.

5) Paper document transmittals will not be reviewed; emailed PDF documents will not be reviewed.

6) All other specified submittal and document transmission procedures apply, except that electronic document requirements do not apply to samples or color selection charts.

7) The cost of the service is to be paid for by A/E

8) Set up ownership of the electronic submittal service account such that the Government is the sole owner and has full rights to the account. Coordinate with the Contracting Officer Representative to fulfill this requirement.

9) Submittal Service: The selected service is: Submittal Exchange (tel: 1-800-714-0024): www.submittalexchange.com.

10) Training: Selected service shall include web-based training sessions for Government, Contractor, and AE personnel.

11) Project Closeout: The Government shall determine when to terminate the service for the project. Selected internet based service shall provide archived copies of all files to the Government as part of closeout.

14. Project Meetings:

A. Meetings: During the course of the projects there will be a need to conduct various types of meetings between some or all of the parties involved in the project as outlined below.

1) Design initiation (“kick-off”) meeting.

2) As part of schematics through construction document phase, bi-weekly teleconferences.

3) As part of PCCS, Pre-Bid Meeting w/prospective bidders. Attend the project Pre-Bid Meeting to be conducted at the job site. Attendees should include, at a minimum, the design firm’s Project Manager/Architect/Engineer and a representative from each primary Consultant.

4) As part of PCCS, Pre-Construction Meeting. Attend the Pre-Construction Meeting to be conducted at the jobsite or via Conference Call. Attendees should include key project personnel as determined by the COR.

5) As part of CIS phase, up to six bi-monthly project construction meetings and field inspection.

B. Meeting Attendance: Normally, meetings are to be attended by the Project Architect/Engineer, Senior Architects and Engineers, and any relevant Consultants.

C. Meeting Minutes: The recording, preparation, and distribution of meeting minutes shall be the responsibility of the A/E.

PART II – POST CONTRACT CONSTRUCTION SERVICES

15. (Option 1) Post Contract Construction Services (PCCS) A. Worker Certifications: Review and approve any required worker certifications (e.g., welders, etc.) for the project.

B. Project Submittals: Provide for the recording, transmitting and review of all submittals (i.e., shop drawings, brochures, catalog cuts, technical data sheets, etc.) and samples furnished in conjunction with the execution of the work. Submittals are to be processed and returned within fifteen (15) calendar days from receipt unless otherwise approved by the CO (Contracting Officer). The A/E shall inform the Contracting Officer’s Technical Representative (CO) immediately of any instances where reviews cannot be completed within established time frames.

C. Responses to Requests for Information (RFIs): Respond to Requests for Information (RFIs) issued by the COR with regard to the clarification of design intent or the resolution of conflicts in the design documents (e.g., errors or omissions, etc.) in a timely manner.

D. Changes: Furnish assistance to the CO in the administration of changes to construction contract requirements which shall include, but not be limited to, the following:

1. Upon receipt of any change proposed by the construction contractor, the A/E shall review the merit thereof and recommend to the CO that it be accepted/rejected. If the proposed change is deemed to have merit, the A/E shall request a change order proposal to the Construction Contract from the construction contractor.

2. Whenever a change appears to be necessary, so inform the CO, and initiate a request to the construction contractor for a change proposal to the construction contract when and as directed by the CO.

3. Prepare detailed (ASTM Uniformat Level 3) independent government cost estimates for all changed work for which proposals were requested wherein it is anticipated the cost of the change will exceed $3,000 prior to the proposals being received.

4. Evaluate all change proposals received from the contractor and advise the PM/COR as to whether they are fair and reasonable. In those instances wherein they are determined not to be fair and reasonable inform the PM/COR as to those aspects of the proposal wherein negotiation is warranted.

5. Assist the CO in negotiating a mutually agreeable settlement of change proposals, subject to final approval by the CO as indicated in the letter outlining the duties, responsibilities and authorities of the CO.

6. Determine if a change to the construction contract will extend or shorten the specified construction completion date.

E. Operation & Maintenance (O&M) Manuals: Review (to include a determination as to completeness) and approve (or reject) any and all Operation and Maintenance manuals (e.g., distribution piping, moving mechanical equipment, pumps) furnished by the Construction Contractor.

F. Record (“As-Built”) Drawings: Review final record (i.e., “as-built”) drawings submitted by the contractor at the completion of the work. Transfer all changes, deletions, additions, substitutions, etc., as required, to computer based design drawings. Provide reproducible updated record drawings (in the latest version of AutoCAD) on CD-ROM to the CO.

PART III – GENERAL REQUIREMENTS

16. Project Administration:

A. Points of Contact: All survey, investigation and inspection work shall be coordinated and scheduled through the VA COR.

B. Correspondence:

1) All correspondence generated by A/E personnel shall be forwarded through their COR to the Contracting Officer as indicated below.

2) All correspondence shall include all applicable Project Control Numbers.

3) All contract documents will be submitted in native file format and .pdf through submittal exchange. In addition, the A/E shall also comply with the following submission requirements:

(1) Working documents:

(i) Schematics Documents: 3 (three) full size and 1 (one) half size print sets & 1 (one) CD

(ii) Design Development Documents: 3 (three) full size and 1 (one) half size print & 1 (one) CD

(iii) Pre-Final/Final Construction Documents: 3 (three) full size and 1 (one) half size print sets & 1 (one) CD

(2) Specifications: 3 (three) sets at each phase & 1 (one) CD

(3) Cost estimate: 2 (two) sets at each phase & 1 (one) CD

(4) Project schedule: 2 (two) sets at each phase & 1 (one) CD

(5) Submittal Register: 1 (one) set at each phase

(6) Quality assurance review report: 1 (one) each

(7) Design calculations and analyses: 1 (one) each

(8) Inspection Reports (number TBD): 1 (one) each

C. Final submission:

The final submission is to be original documents.

Provide one set of unbound specifications. Provide CD containing specifications in word and pdf format and drawings in dwg and pdf format that will allow for reproduction of documents.

1) Final contract documents are to be forwarded to the CO accompanied by a letter of transmittal signed by a principal of the firm.

17. Attachments:

A. Transformer Schedule

Replace Building Transformers

Attachment A: Transformer Schedule Primary Secondary Primary Secondary 12470 12470 12470 12470 12470 12470 12470 12470 12470 12470 12470 12470 12470 12470 12470 12470 12470 12470 12470 2A Existing Transformer Voltages New Transformer Voltages Building

INSTRUCTIONS TO OFFERORS FOR PROPOSAL PREPARATION

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY REFERENCE.

(a) GENERAL INSTRUCTIONS:

1. All proposal preparation cost will be the sole responsibility of the Offeror. The Government will not reimburse any firm for their proposal preparation cost.

2. Technical proposals of each offeror will be evaluated independently. All copies shall therefore be labeled with the offerors name, business address, and VA Solicitation Number.

3. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The offer shall consist of two separate parts:

· Part I - TECHNICAL CAPABILITY

· Part II – PAST PERFORMANCE

(b) SPECIFIC INSTRUCTIONS

1. PART I - TECHNICAL PROPOSAL - Submit original and two (2) copies and 1 CD.

Professional Qualifications, Design Schedule & Experience shall be limited to no more than 15 pages total. The Design Quality Control plan shall be limited to no more than 10 pages total.

Format as follows:

TAB A: General Information

a. Cover page with Solicitation Number and Project Title

b. Table of Contents

c. Company information to include: DUNS Number, Cage Code, Tax ID Number, Principle points of contact with addresses, phone numbers and email addresses.

TAB B: TECHNICAL CAPABILITY (Evaluation Factor 1)

a. Availability and Geographic Location of Firm – Sub factor 1

b. Specialized Experience – Sub factor 2

c. Specific Experience and Qualifications– Sub factor 3

d. Design Quality Control Plan – Sub factor 4

2. PART II – PAST PERFORMANCE - Submit questionnaires to references. (Exhibit A)

a. Past Performance Questionnaires: The contractor shall send out the enclosed past performance questionnaires to each of their references listed under the Experience technical factor or any other references that the offeror deems necessary. The Government will evaluate the quality and extent of offeror’s performance deemed relevant and recent to the requirements of this solicitation.

b. The references must return the survey directly to the Government Contract Specialist listed on the survey via email.

(c) GENERAL INFORMATION

1. Pages exceeding the page limitations set forth will not be read or evaluated, and will be removed from the proposal.

Format for proposal Part I & II shall be as follows:

· A page is defined as one face of an 8 ½” x 11” sheet of paper containing information.

· Typing shall not be less than 12 point font.

2. The Offeror, separately (but included in the same sealed envelope) shall submit an original, TWO IDENTICAL COPIES (including any colored images, tabs, etc.) of a detailed technical proposal in a format that clearly addresses the technical evaluation factors below. You shall also submit your technical proposal on a CD.

3. Each response shall address each factor in the sequence listed and clearly identify which factor is being addressed.

4. There shall be no mention of costs in the Technical Proposal.

5. Proposals shall be submitted in a sealed envelope and delivered to the address below by or on the set forth due date:

Salem VA Medical Center Attn: Bryant Guerrant 1970 Roanoke Boulevard Building 74, Contract Specialist Salem, Virginia 24153

6. FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this Medical Facility:

· New Year’s Day – 1 January

· Martin Luther King’s Birthday – Third Monday in January

· Presidents Day – Third Monday in February

· Memorial Day – Last Monday in May

· Independence Day – 4 July

· Labor Day – First Monday in September

· Columbus Day – Second Monday in October

· Veterans Day – 11 November

· Thanksgiving Day – Fourth Thursday in November

· Christmas Day – 25 December

· Any other Federal Holiday granted by the President of the United States

EVALUATION FACTORS FOR AWARD

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY REFERENCE.

(a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, and other factors considered. The following factors shall be used to evaluate offers:

· Part I - TECHNICAL CAPABILITY

· Part II – PAST PERFORMANCE

PART I – TECHNICAL CAPABILITY

First, the technical capability of all offers will be evaluated on an adjectival basis. Sub-factors will be weighted equally and all areas must have at least a satisfactory rating.

Evaluators shall assign a rating from the following table based on the minimum requirements stated in each sub-factor section.

A. Sub-Factor 1 – Availability and Geographic Location of Firm

1. CRITERIA: This factor will evaluate the Offeror’s ability to perform both the design and construction period services. The Offeror shall demonstrate that is has the capacity to accomplish the work in the required time. Additionally, the Offeror shall show that it can perform the required site investigations, design services, and construction period services without adversely affecting the project schedule.

2. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides:

a. Offeror must provide a proposed design schedule not to exceed 180 calendar days. Prepare and submit a practicable design schedule laying out all necessary performance elements needed to complete this project identified in the solicitation in the proposed period of performance. The schedule must be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given date during the performance period. In addition, the schedule must be submitted in the Microsoft Project format. Offerors should only include the work elements necessary to complete the required work. It is the Offeror’s responsibility to identify all necessary project/work elements and the proposal adequately identifies acceptable critical path elements.

B. Sub-Factor 2 – Specialized Experience

1. CRITERIA: This factor will evaluate the Offeror’s technical competence, based on successful completion of projects, in the design of fire protection systems in a hospital environment.

2. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides a minimum of three (3) and a maximum of five (5) examples of their choice of completed projects or in progress of similar contracts in size and scope (commercial building remodel/renovation; minimum threshold value of $500,000). In describing the experience, provide the following information:

a. Project title, location and brief description including the building use (Medical Facility, etc) and contracting method (design build, design bid construct, CM at risk, Turnkey, etc).

b. Project owner and name and telephone number of owner’s contact person.

c. Indicate your firm’s role as a prime contractor or subcontractor, etc.

d. Project Prime Contractor and Major Subcontractors and name and telephone number of contact person(s).

e. Project Statistics including start and completion dates (original vs. actual) for design; cost (with brief explanation of what is included in the cost); square footage; and any awards (prizes) received.

C. Sub-Factor 3 – Specific Experience and Qualifications

1. CRITERIA: This factor evaluates the Offerors’ demonstrated qualifications of the key personnel.

2. MINIMUM STANDARD OF ACCEPTABILITY: The Offeror must provide a Resume for the following Key Personnel:

Project/Design Manager: Must have a minimum of five (5) years’ experience successfully managing design projects that meet the criteria for similar projects as defined in evaluation factor 3 above.

Electrical Engineers: Must have a minimum of three (3) years’ experience successfully designing projects that meet the criteria for similar projects as defined in evaluation factor 3 above.

Other Disciplines proposed by the Offeror: Must have a minimum of three (3) years’ experience successfully designing projects that meet the criteria for similar projects as defined in evaluation factor 3 above.

All Resumes must include the following information and may not exceed two (2) pages per Resume, and must explain how the proposed key personnel’s experience meets the minimum qualification requirements for this contract, as described above:

a. Name and title

b. Project assignment

c. Name of firm with which associated

D. Sub-Factor 4 – Quality Control Plan

1. CRITERIA: The plan shall identify personnel, design review procedures, site investigation/confirmation of existing conditions plan, tests proposed, and forms to be used. A finalized, more detailed Design Quality Control Plan (QCP) will be required to be submitted and approved after contract award.

2. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standards of acceptability are met when the Offeror provides:

a. A description of the quality control system, including a chart showing lines of authority and acknowledgement that the Design Manager shall implement control measures for verification of all design activities.

b. The names, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned as Design Quality Control (QC) manager. Any replacements must have similar qualifications in dealing with projects of similar size and scope.

PART II – PAST PERFORMANCE

Next, the Government will evaluate the offeror’s demonstrated past performance of projects in order to determine the offeror’s ability to perform the contract successfully and help determine responsibility. As with technical capabilities, the firms will be evaluated with an adjectival rating system.

NOTE: Offerors with no relevant past…