36C24619Q0323-001.docx

FedBizOpps Sources Sought Notice

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PLACE OF PERFORMANCE

* = Required Field FedBizOpps Sources Sought Notice Rev. March 2010 S Annual Grounds Maintenance/Snow Removal Franklin CBOC 23667 36C24619Q0323 02-27-2019 N 561730 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Crystal Carter crystal.carter5@va.gov 757-728-7438 Department of Veteran Affairs Charles George VA Medical Center 647 Wayah St Franklin, NC 28734

USA

crystal.carter5@va.gov Crystal Carter THIS IS A SOURCES SOUGHT NOTICE ONLY. This notice does NOT constitute a request for proposal, request for quote, or invitation for bid. No formal solicitation document exists at this time. We are seeking information for market research purposes only. The Government will not pay for any information solicited.

The VHA Network Contracting Office 6 (NCO 6) is conducting a market survey to find qualified vendors who can provide the service below to the Franklin Community Based Out-Patient Clinic, associated with the Charles George VAMC, in Asheville NC:

Contractors shall provide all transportation, material hardware/parts, tools, specialized equipment, labor, supervision, and technical expertise to provide Ground Maintenance and Snow Removal Service at the Franklin Community Based Out-Patient Clinic (see attached draft SOW).

All interested parties should respond, in writing via email to crystal.carter5@va.gov. No telephone inquiries will be accepted. In response, please include the following:

· Company/individual name,

· Point of contact with phone number

· Information describing your interest,

· Indicate FSS/GSA contract number or Open Market, as applicable

· FSS Category you qualify for

· Tax ID number

· DUNS number

· Capabilities statement

· Company Socio-Economic SIZE (example…large, small, SDVOSB, VOSB, WOSB etc.)

· Relevant Past Performance

· Previous contracts of like or similar work along with contract award prices

· If subcontracting is contemplated, provide subcontractor’s name and relevant past performance.

If your firm is a Service-Disabled Veteran Owned or Veteran Owned Small Business, you must be CERTIFIED in VetBiz (see internet site: http://vip.vetbiz.gov).

The NAICS 561730 Landscaping Services is applicable to this acquisition; with a size standard of $7.5M.

Interested firms are reminded that in accordance with FAR 4.1201(a) Prospective contractors shall complete electronic annual representations and certifications at the System for Award Management (SAM) as a part of required registration in conjunction with FAR 4.1102(a) that states, Prospective contractors shall be registered in the (SAM) database prior to award of a contract or agreement. Therefore, due to time constraints, vendors must be registered in System for Award Management (SAM) at http://www.sam.gov to be considered for an award.

Your response is required by 2:00 PM EST on February 15, 2019.

STATEMENT OF WORK

(1) General. Special Requirement -- The Contractor will provide all transportation, material hardware and parts, tools, specialized equipment, labor, supervision and technical expertise to provide Ground Maintenance and Snow Removal Service at the Franklin Community Based Out-Patient Clinic. This contract does not include the procurement of associated equipment for service.

(2) Contract Specifics:

· Herbicides and Fertilizers. All Herbicides and Fertilizers and Snow Removal chemicals used by the Contractor shall be registered with the EPA and the applicable state lead agency for the intended use. For each chemical, proposed herbicide, the Planned Pesticide Use Sheet, including labels and Material Safety Data Sheets, shall be submitted through the COR to the VA Industrial Hygienist for approval at least 15 calendar days prior to performance start date or 5 days prior to initial applications. USE OF 2-4D IS PROHIBITED. Any changes to herbicide and fertilizer usage shall be submitted for approval at least five working days prior to application. The VA Industrial Hygienist retains the right to add any pesticide to the prohibited list at any time. Contractor shall adhere to manufacturers’ recommended dosage.

· Early Spring Service: Contractor shall provide (2 Months with 4 visits) Pre-emergent Herbicide Application to all Landscape Beds and turf areas at a minimum of 4 visits. Provide granular slow release Fertilizer Application to all Landscape Shrubs and Trees. Fertilizer Application to all Turf areas. Core Aerate and Over seed all Turf Areas. Mow all Turf Areas General Property Cleanup.

· Late Spring Service: Provide (2 Months 4 Visits) Liquid Fertilizer Application to all Perennial Beds, Liquid Iron, and Merit Application to all Landscape Hemlocks (Less than 10’) and Hollies, General Property Cleanup, mow all Turf Areas, Post Emergent Application to all Turf Areas Bed Maintenance.

· Summer Service: Provide (3 Months 6 visits) Pre-emergent Herbicide Application all Landscape beds, Dead-Head all Shrub and Perennials as needed, mow all Turf Areas, Post Emergent Applications to all Turf Areas, General Property Cleanup.

· Pine Straw Application as needed and Mulch Application.

· Fall Service: Provide (2 Month 4 Visit) Fall Fertilizer Application to all Landscape Shrubs and Trees, General Property Clean up, Leaf Removal, Gutter Cleaning.

· Winter Service: Provide (1 Month 2 Visits: Prune all Foundation and Landscape Plants and Perennials as needed, General Property Clean up.

· Snow Removal.

· The contractor shall furnish the Cor with a list of telephone numbers where the contractor or his authorized representative may be contacted seven (7) days a week, 24 hours a day, for the required service. Contractor shall be on-site with two-hours after notification.

· Provide Snow Removal and Ice Melt on Ice days (as needed). Services include snow plow, for removal of snow and ice off all roads and parking lots and shoveling of sidewalks and entrances. Dispensing of Ice melt for all roads, parking lots sidewalks and entrances.

· Contractor personnel may at times be required to interrupt their work so as not to interfere with the normal functioning of the facility, including utilities services, fire protection systems, and passage of facility patients, personnel, equipment and carts.

· Contractor is responsible for supplying, completing and submitting all reports required to EMS as requested by Federal, State and local ordinances, which pertain to any duties, contained in the contract.

· Contractor personnel are required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts. Contractor will perform services every Tuesday and Thursday.

· If the Contracting Officer during hours other than those previously stated in the contract authorizes emergency service, the Government will be charged at the rates listed in this solicitation.

· Contractors are required to provide license to Government prior to start of work.

· Contractors are required to have Bodily Injury Liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

· Contractors are required to have Property Damage Liability insurance coverage of at least $500,000.

· In the event of inclement weather, the entire work shall be rescheduled to a date and time satisfactory to the contractor and the Chief, Environmental Management Services. Postponement will not reflect any penalties assessed to the contractor, nor shall there be any additional cost to the Government.