36C24618Q9619-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 To all Offerors/Bidders

36C24618Q9619

X x x The purpose of this amendment is to make the following changes and answer the technical questions:

A) The schedule of services is changed in its entirety with the schedule of services dated 08/22/2018 B) The performance work statement has been changed in its entirety with the performance work statement dated 08/22/2018 C) The quality assurance surveillance plan has been changed in its entirety with the quality assurance surveillance plan dated 08/22/2018 D) Answers to all submitted technical questions E) Contractor required to sign the Standard Form 30 acknowledging the amendment to the solicitation

Stephanie Patterson Contracting Officer

A.1 SCHEDULE OF SERVICES

Dated August 22, 2018

Contractor shall furnish all supplies, materials, equipment, personnel/labor and technical supervision required to provide fire suppression system inspection and testing in accordance with the NFPA, the Joint Commission, The Department of Veterans Affairs, federal, state, and local codes, and the manufacturer’s recommended procedures at the Hunter Holmes McGuire Veterans Affairs Medical Center (RICVAMC), Richmond, Virginia 23249 in accordance with the terms and conditions herein.

Base year October 1, 2018 – September 30, 2019

BASE PRICE:

Option Year 1 October 1, 2019 – September 30, 2020

OPTION YEAR ONE PRICE:

Option Year 2 October 1, 2020 – September 30, 2021

OPTION YEAR TWO PRICE:

Option Year 3 October 1, 2021– September 30, 2022

OPTION YEAR THREE PRICE:

Option Year 4 October 1, 2022 – September 30, 2023

OPTION YEAR FOUR PRICE:

TOTAL BASE PLUS FOUR PRICE:

A.2 PERFORMANCE WORK STATEMENT (PWS)

Dated August 22, 2018

PERFORMANCE WORK STATEMENT

FOR

FIRE DETECTION AND SUPPRESSION SYSTEMS INSPECTION AND MONITORING SERVICES

A. GENERAL REQUIREMENTS

1. The Hunter Holmes McGuire Veterans Affairs Medical Center (RICVAMC) Richmond, VA 23249 is a 2 million square foot 5 story structure and has 10 (501,503,505,507,508,509,511,512,513,514) other operational buildings. The facility is protected by an existing fire detection alarm system. The building fire detection/alarm system is an EST 3 system. The system includes the following building interfaces: (HVAC shutdown, elevator recall, smoke control, fire doors, etc).

2. Contractor shall provide inspection and testing for the fire detection and sprinkler system to include fire alarm, kitchen hoods and related components at the RICVAMC as indicated herein. All services shall be performed in accordance with all applicable National Fire Protection Association (NFPA) codes, The Joint Commission, The Department of Veterans Affairs, local codes, and manufacturer’s recommended procedures.

3. Contractor shall provide an individual(s) who is adequately trained and certified and capable of performing Testing, and Inspections while monitoring the major equipment manufacturer Edwards (EST) system.

FY 19 FIRE ALARM TESTING AND DEVICE INVENTORY AND PERIODICITY

4. The contractor shall deliver a written report that describes the test and inspection results and services performed. A list of system components is enclosed within this document. The report shall contain the following:

a. System information (make, model, all device types).

b. Pass/Fail for each feature and type of component tested. If a device fails, note device type, address, location, and deficiency correction on the facility.

c. Any comments on system (or device) condition as it pertains to service life and dependability.

5. The contractor shall provide all transportation, shipping, labor, tools equipment and material to accomplish the following:

a. All work to be completed between 8:00 a.m. and 4:00 p.m. Monday through Friday, except as requested or approved by the VA for special circumstances.

b. Contractor must respond within two hours of receiving a call for emergency service.

c. All tests and inspections are to be performed in accordance with the most recent edition of NFPA 101, 25, 72, and 13, as applicable.

d. No valves, gauges, or other parts will be replaced and charged to VA without prior approval from the Contracting Officer (CO) and / Fire and Emergency Management or Safety personnel.

e. No system will be left out of service at the end of a workday or over a weekend without permission of Fire and Emergency Management or Safety. All switches must also be verified that they are reset prior to end of workday.

f. Contractor will provide a fully completed inspection form for each separate system on the day of the test or inspection; upon Completion of Inspection.

system problems, and the labor to replace failed devices.

g. A key for most locked areas will be provided by the Safety Office. Those locked areas requiring VA assistance will require approximately one-half hour advance notice from the contractor to the Safety Office.

h. Contractor must provide all tools, supplies, equipment and personnel to perform the work of this contract. Contractor is expected to work independently once oriented, with adequate personnel to accomplish all testing in an efficient manner. Contractor shall also provide all gaskets, packing, lubricants, and common pipe fittings required to accomplish the tasks required of this contract.

i. Contractor must possess and furnish written proof of a current State of Virginia license of sprinkler inspections, test, and installation work and other such licensing, certifications, etc. as required by code, regulation and law. Contractor shall also furnish information about qualifications, ability to perform the work, and references regarding related experience in health care facilities. Any NICET certifications must be on file with the VA Contracting Office.

j. Contractor should assume the need for two hand-type two-way radios or touch-to-talk phones for communication between two contractor employees.

k. Work is to be conducted in a manner which would present the least amount of disruption to the healthcare facility

l. Warranty: upon completion and acceptance of all work, the contractor shall provide the VA Safety Office and/or Engineering service with the manufacturer’s standard warranty on all workmanship.

m. In those cases where contractor is required to verify that alarms operate and transmit to VA main fire panel, the contractor shall have a person at the building’s fire alarm panel to confirm the signal.

n. Work dates must be scheduled with the COR / Fire and Emergency Management or Safety, telephone 804-248-4819

o. If any services must be disconnected, even temporarily, due to scheduled contract work, the contractor will notify the COR at least two working days in advance. If the discontinued service is due to an emergency breakdown, the contractor will notify the COR as soon as possible.

p. Buildings covered under this agreement include -500,501,503,505,507,508,509,511,512,513,514

q. Written reports shall be emailed or hand delivered to the COR / Fire and Emergency Management at: To be determined

r. Contractor shall report to the Safety Office in Building 500, RM 2K-133C, PRIOR TO STARTING AND AFTER COMPLETION OF WORK.

B. SPECIFIC REQUIREMENTS

1. Contractor shall perform inspections and testing in accordance with the most current editions of the following manuals.

a. Manufacturer’s maintenance manuals

b. Manufacturer’s recommendations.

c. National Fire Protection Association Standards. (NFPA)

d. National Electrical Code (NEC)

e. National Fire Code

f. Joint Commission requirements. (See below)

2. Photo Smoke and Duct Detectors:

a. All detectors shall be tested with a listed spray test smoke.

b. Validation of all building interfaces shall be noted on test report (HVAC shut-down, elevator recall, etc.)

3. Heat Detectors:

a. All restorable heat detectors shall be tested utilizing a heat gun (on low setting) or a hair dryer.

b. Validation of all building interfaces shall be noted on test report (HVAC shut-down, elevator recall, etc.)

c. Non-restorable heat detectors SHALL NOT be tested using a heat source.

4. Pull Stations:

a. All pull stations shall be tested and re-set.

b. Check for any physical damage

c. Validation of all building interfaces shall be noted on test report (HVAC, Shut-down, elevator recall, etc).

5. Flow-Switch (buildings equipped with sprinklers only):

a. Check for any physical damage

b. The Contractor shall activate each flow switch utilizing the inspectors test valve.

c. Time delay of alarm activation shall not exceed 90 seconds.

6. Tamper Switch:

a. Check for any physical damage.

b. Each system valve tamper switch shall be tested by partially closing the valve to initiate a tamper signal, locking in the nearby monitor module.

7. Dry Valve (building equipped with sprinklers only):

a. Check for any physical damage.

b. Test pressure switch using the inspectors test located on valve.

c. Trip test as required by code.

8. System Checks:

a. Verify receipt of fire signal to central station monitoring facility.

b. Building Interfaces: HVAC shutdown, elevator recall, smoke evac, fire partition, door locks, etc.

c. All strobes, horns and bells should operate properly, and be free from any visible tampering.

d. Visually check batteries for leakage or damage.

e. Disconnect battery for supervision signal.

C. FIRE ALARM SYSTEM

1. Initial Inspection and Test: The Contractor shall perform a full initial inspection and test of each device on the fire alarm system in accordance with the current edition of NFPA 72, National Fire Alarm Code.

a. Testing Frequencies from the current edition of NFPA 72 shall be used.

b. Testing Methods from the current edition of NFPA 72 shall be used.

2. Maintenance, Inspection and Testing Records: Within 3 days after completing the inspection and testing, the Contractor will furnish a written record to the Fire Safety Specialist or Authority Having Jurisdiction that includes the following:

a. Contractor’s Inspection and Testing Form that includes all the information required by the current edition of NFPA 72.

b. Date of manufacture of fire alarm system(s) and whether parts are readily available.

c. The record shall include any problems noted with the system, including inoperable or unsupervised devices or equipment, or devices that cannot be calibrated, tested, or serviced in accordance with the manufacturer’s recommendations. Upon completion of testing a list of all deficiencies shall be reported to the COR. The COR may then ask for a quote for repairs and utilize the not to exceed repair line item for items needing to be replaced or fixed. Upon the contractors receipt of the purchase order for repairs, the contractor shall ensure that these repairs are completed within 10 days of the initial receipt of purchase order. Special circumstances for major repairs shall be allowed at the convenience of the customer. Deficiency correction completions shall be documented and dated on the report. The record shall be provided electronically (by email) (formatted in Microsoft Word or Excel) and in hard copy delivered to the Safety Office.

3. Correcting Fire Alarm System Problems: The Contractor shall follow the requirements outlined in the section titled “Repairs and Unscheduled Work” for correcting problems noted to the fire alarm system.

4. The Contractor shall contact the COR / Fire Safety Specialist for assistance in coordinating the initial fire alarm inspection and test.

5. Notification: Before proceeding with any testing, the Contractor shall coordinate the notification of all persons and facilities that receive alarm, supervisory or trouble signals (e.g. Fire and Emergency Manager, Boiler Plant, and Monitoring Company). The Contractor will coordinate with the COR / Fire Safety Specialist to ensure that all building occupants are notified. At the conclusion of testing, the Contractor shall notify those previously notified that the testing has been concluded.

6. After Hours: The Contractor may be required to perform some work, inspections, and tests outside the normal working hours of the building occupants. Any scheduled work that is disruptive to the tenants (testing audible devices, elevator capture, fan shutdown, etc.) shall be performed after the building occupant’s normal working hours. The Contractor shall coordinate with the Fire and Emergency Manager to coordinate after-hours access to the building.

7. Damage to Fire Alarm System: Any damage to the fire alarm or associated equipment (e.g. fans, elevators, generators, pumps) caused by acts of God, nature, customer abuse, neglect by owner and vandalism will be at no expense to the contractor. Any damage to the fire alarm or associated equipment due to the contractor negligence, shall be repaired by the Contractor at no additional cost to the RICVAMC. At its discretion, the Safety Office may have representatives present to witness any or all such tests. All costs associated with this damage shall be borne by the Contractor.

8. Safety Hazards: The Contractor shall immediately notify the COR or Fire and Emergency Manager of any recognized safety hazard that might severely affect building occupants.

9. Every Six Year Testing - The contractor shall provide labor, parts, time, materials and equipment, necessary to perform the inspection, and testing of the following:

a. All fire and smoke dampers at the RICVAMC.

10. Annual Testing - The contractor shall provide labor, time, materials and equipment, necessary to perform annual testing and inspection. The inspection of the following:

a. Each fire alarm system control panel, all input and all output devices, and batteries.

b. Test, inspection and operation to be performed on all manual fire alarms pull stations, smoke detectors (including elevator shafts), duct detectors, and heat detectors. Any smoke and heat detector that does not operate properly will be calibrated or replaced and reported to the Electric Shop supervisor. Before the removal of smoke detectors can begin, advance notice shall be given to the Contracting Officer Representative.

c. Cleaning/vacuuming of smoke detectors

d. Testing and inspection of all detectors

e. Inspection of all building alarm notification devices (audible devices, speakers, and visual devices)

f. Inspection and testing of all electro-mechanical releasing devices.

g. Ground fault for fire alarm system.

h. Roll up Fire doors

i. Anti- Freeze system

j. Fire alarm equipment for notifying off- site responders

k. Fire Pump/pump curve

l. Fire hydrant testing

m. Elevator recall

11. Semi-Annual Testing –

n. Lower Level Main Kitchen, Canteen, building 514 Poly Trauma,2B- Poly Trauma, 1T- HETU, building 507 E, and building 507 D, fire suppression hoods according to the National Fire Protection Association. Hazmat shed fire suppression system

o. FM 200 Data Center Fire suppression system

p. FM 200 MRI

q. MRI CO2

r. This shall also include Semi -Annual cleaning of the hood systems mentioned above in item (n.) To exclude the Canteen Kitchen Hood system. Due to the current Interim Life Safety Measures that are in place, the Canteen Hood system shall be cleaned on a quarterly basis.

s. Water flows and tamper switches

12. Quarterly Testing - The contractor shall provide labor, time, materials and equipment, necessary to perform quarterly testing and inspection of:

a. All supervisory water flow and tamper signal devices (Done with Fire Sprinkler Inspection). Must be clearly stated on inspection form individually.

b. Fire department connections (ensure unobstructed, no leaks, caps in place)

c. Standpipe connections (ensure unobstructed, no leaks, caps in place)

d. Dry pipe systems

e. MRI Deluge

f. The Canteen Kitchen Hood system. Due to the current Interim Life Safety Measures that are in place, the Canteen hood system shall be cleaned on a quarterly basis.

13. DEVICES (ESTIMATED):

a. Alarm Initiation Devices:

b. Alarm Notification Devices:

i. Audio /Visuals (501)

c. Control/Auxiliary Devices:

d. Safety Devices:

D. FIRE SPRINKLER SYSTEM

The contractor shall provide parts, labor, time, materials, to perform testing and inspection of the wet sprinkler systems and pre-action suppression systems, Dry Pipe systems at the proper frequency for all buildings at the medical center to meet or exceed NFPA Code 72, National Fire Alarm Code 2015 Edition and NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems 2015 Edition. The contractor shall generally follow the same initial inspection and testing requirements as indicated in the Fire Alarm System section above.

1. General Requirements:

a. Contractor will test and inspect Entire Fire Sprinkler System per NFPA requirements.

b. Services consist of but are not limited to, the performance of quarterly inspections and testing of all mechanical devices including valves, wet and dry sprinklers, couplings, piping and connections, water motor gongs and alerting devices, tamper switches, post indicator valves, pressure switches, water flow switches, standpipes, backflow preventers, fire department connections, pumps and test headers to include Fire Hydrant Flow testing.

c. This Service Agreement also includes service c and parts and peripheral replacement, wiring of specific devices:

1. Water Flow Detectors,

2. Low Pressure Switches, High Pressure Switches,

3. System Tamper Switches

3. Quarterly Testing - Contractor to provide labor, time, materials and equipment to perform inspection and testing of:

a. All supervisory flow/tamper signal devices and fire department notification devices

b. Compressors and pressurization components as part of pre-action suppression systems.

c. Performance and documentation is to be in accordance with the most recent edition of the applicable National fire Protection Association Standards 25 and 72.

4. Wet System Specifications:

a. Test of water flow alarms. All water flow alarm switches will be tested by drawing water through inspectors test valve.

b. Test of electric supervisory alarms: Test all supervisory alarm switches on supply valves, by closing all supervised valves and reopening the valves, verify that all local alarms operate, verify that all alarms transmit to boiler plant and the monitoring company.

c. Inspection and flushing of main drain: Operate the main drain on each system to dislodge and flush any debris in main riser between supply main and cross mains.

d. Re-seal all valves in open position with wire seal where now sealed, re-lock all chains and padlocks where locked. Contractor furnishes wire seals.

e. Test of water flow alarms:

· Water flow alarm switches will be tested by drawing water through inspectors test valves.

· Record elapsed time (switch retard) for switch activation-alarm initiation-local alarm, to determine if retard setting meeting VA standards (45 seconds from water flow to alarm signal activation).

· Verify that alarm signals transmit to boiler plant.

f. Test run fire pump and locked pump as specified in NFPA annual performance test for fire pumps. Record pilot reading, calculate and record GPM flow. As referenced in the most recent edition of NFPA 20.

5. Dry (Pre-Action) System Specifications:

a. Trip test of main dry pipe valves. Trip test each main system riser dry valve by opening inspectors test valve to simulate sprinkler flow.

NOTE: The time (seconds) required from inspection valve open to trip (clapper valve open) and water flow at inspection test valve.

b. Rapid air exhauster test. Observe the function of the rapid air exhauster during the trip test of the main dry pipe clapper valve, to determine if the air exhauster function is adequate.

c. Test all water flow alarm switches and alarm circuits: Test the function of all water flow alarm switches to assure they transmit water-flow alarm to local (building) bell/gong, and to control center and that switch settings are under 45 seconds.

NOTE: Record delay time on each test report form. Dry pipe system low points are to be drained upon completion of the trip tests.

E. KITCHEN HOOD FIRE SUPPRESSION SYSTEMS (Semi-Annually)

1. SEMIANNUAL testing and inspection of all elements of the hood suppression system including power shut offs, gas shut offs, and a physical initiation of the system without expelling the extinguishing material.

2. Work is to include replacement of chemical extinguishing material and links when required.

3. All tests and inspections are to be performed in accordance with NFPA Standard 96, and all applicable state and federal regulations.

4. Locations of hoods: BLDG 500 (Canteen Kitchen, Lower Level Main Kitchen, 2B- Ply Trauma,1T-103 HETU),BLDG 507E, and BLDG 514

F. FIRE AND SMOKE DAMPERS (TESTED EVERY SIX YEARS)

a. The contractor will perform as required by regulations a six-year test at the RICVAMC in accordance with NFPA 80.

b. This test shall be completed in a safe manner by personnel wearing personal protective equipment.

c. Testing for fusible link operated dampers will be as follows.

d. Fusible links or other moveable parts shall not be painted or coated, unless listed by the testing agency.

e. The fan shall be permitted to be shut off during testing.

f. The fusible link shall be removed or activated with the damper in the fully open position.

g. With the fusible link removed or activated, the damper shall close completely without assistance.

h. Where the damper is designed with a latch to hold the damper in the fully closed position, the operation of the latch shall be confirmed.

i. At the completion of the test, the damper shall be returned to the fully open position, and the fusible link shall be reinstalled or replaced.

j. If the link appears damaged, it shall be replaced with a functionally equivalent link.

k. At the completion of the test it shall be verified that the damper is unobstructed and in a fully operational mode.

l. Testing for dampers that do not use a fusible link to operated will be as follows.

m. Fans shall not be permitted to be shut down during the test.

n. Visually confirm that the damper is in the fully open position.

o. Verify that all obstructions, including hands, are out of the path of the damper blades and then remove electrical power or air pressure from the actuator to allow the actuators spring return feature to close the damper.

p. Visually confirm that the damper closes completely.

q. Reapply electrical power or air pressure to reopen the damper.

r. Visually confirm that the damper is in the fully open position.

s. All tests and inspections are to be performed in accordance with NFPA 80; and all applicable state and federal regulations.

G. STANDPIPES AND FIRE PUMPS

1. Provide all labor, tools, equipment, materials and supervision for the annual testing and inspection of Fire Pump is located at Building 501.

2. Fire department connections (ensure un obstructed, no leaks, caps in place)

3. Standpipe connections (ensure un obstructed, no leaks, caps in place)

4. 5 year Standpipe Flow Test (Due date: 2022)

a. The contractor will perform the annual standpipe flow test in accordance with NFPA 25.

b. This test to be performed in the uppermost or most remote part of each building to determine the flow rate in gallons per minute (gpm) and the residual pressure in pounds per square inch (psi). The flow will be maintained for at least 30 minutes.

c. Fire pump controls will be switched off during the first half of the test and on the second half of the test with results recorded for both operations.

d. Contractor will provide all tools required including a water diverter funnel and fall protection for standpipes located on the roof.

e. Test data will be properly recorded on forms approved by NFPA 25 and signed by the inspector.

6. Annual Fire Pump Full Flow Test:

a. The contractor will test each fire pump annually to determine flow rate, pump pressure, pump motor current, voltage and speed at peak load. All valves in suction line will be checked to assure that they are fully open.

b. The inspector will record the date, total flow rate, test meter gpm, suction and discharge pressure, number and size of hose nozzles with corresponding psi and total gpm, pump motor current, voltage and speed, and sign for each fire pump.

c. Performance curves will be documented showing pressure at 0%, 100%, and 15Q% flow rate of pump. This graph will be completed in accordance with NFPA 20-11.3 and presented to the Health and Safety Office.

H. FIRE EXTINGUISHERS:

1. Contractor shall furnish all labor, material, tools, and equipment necessary for conducting annual inspections of 500 ABC fire extinguishers and 10 Class/Halo Tron extinguishers, and 1 water mist(MRI)

2. The inspections are to be conducted in accordance with the latest edition of NFPA 10. The annual testing is to be conducted by a technician certified in accordance with the latest edition of NFPA 10.

3. The annual maintenance is to include a dusting/cleaning/wipe down of each unit and re-installation of tamper seals and contractor provided tags dated with the current year.

4. All work will be completed between the hours of 8:00 AM and 4:00 PM, Monday through Friday, or at a mutually agreed time as requested by the Safety Office for special circumstances.

5. Contractor shall use standard inspection reports for annual inspections. A fully completed inspection report will be provided for each annual visit to Safety Office.

6. The COR / Safety Office will assist or provide the entry key for locked areas. VA will check out keys to the contractor for majority of areas which are then to be checked back in by the end of normal business hours. Work dates must be scheduled with the Safety Office one week prior to the contractors anticipated work.

I. REPAIRS AND UNSCHEDULED WORK

a. After being notified of a repair request, make live voice contact with the Fire and Emergency Manager or Authority Having Jurisdiction within one hour, have a qualified technician on-site within 4 hours, and complete the repair within 24 hours.

b. If the local technical representative cannot identify the problem within 24 hours, they shall escalate the problem to the next technical level and the National Accounts level as necessary, to identify the problem and provide a solution.

c. If the fire alarm system parts (not to include smoke detectors nor pull station devices) cannot be repaired within 24 hours, the technical specialist shall notify the Fire and Emergency Manager with a proposal for completing the work, including a not-to-exceed cost and the time required. The proposal may be approved verbally, but must be approved by the Fire and Emergency Manager before proceeding with the work. A verbal approval will be followed by a written work order.

d. Update the Fire and Emergency Manager or Authority Having Jurisdiction on the status of the repairs every 24 hours until repairs are complete.

5. Non-Critical Repairs. Requests for repairs will be set forth in purchase orders listing the type of equipment, description of the malfunction, and the facility point of contact. Requirements for Non-critical Repairs include:

a. After being notified of the need for repairs, make live voice contact with the Fire and Emergency Manager or Authority Having Jurisdiction within two hours, have a qualified technician on-site within 8 hours, and complete the repair within 48 hours.

b. If the local technical representative cannot identify the problem within 48 hours, they shall escalate it, to the National Accounts level if necessary, to identify the problem and provide a solution.

c. If the fire alarm system cannot be repaired within 48 hours, the technical specialist shall notify the Contracting Officer with a proposal for completing the work, including a not-to-exceed cost and the time required. The proposal may be approved verbally, but must be approved by the Safety Office before proceeding with the work. A verbal approval will be followed by a written work order.

d. Update the Ordering Official and Authority Having Jurisdiction on the status of the repairs every 24 hours until repairs are complete.

a. Suspected cause(s) of the malfunction(s), and actions to prevent reoccurrence.

b. A list of components used to make the repair.

c. Hours required making the repair.

9. Full System Repair Records. Upon request, the Contractor shall furnish a record of all repairs they have made to an individual fire alarm system.

10. Services shall comply with applicable requirements of the current edition of NFPA 72, National Fire Alarm Code, which establishes the minimum requirements for the periodic inspection, testing, and maintenance of fire alarm systems, except as modified herein.

11. The Contractor shall not be responsible for upgrades that are required by code due to a change in occupancy, relocation of partitions, or types of materials stored by the building occupants.

12. Records shall indicate the procedure performed (inspection, test, or maintenance) the person/organization performing the work, the results, and date.

13 Test results shall be compared with those of the original acceptance test, if available, and with the most recent test results. If items that have been corrected since the prior inspection fail to comply with current NFPA standards, the contractor will bring into compliance at no cost to RICVAMC.

14. Reworks will be accomplished at the expense of the contractor.

J. CERTIFICATIONS AND QUALIFICATIONS

1. All Fire Alarm and Sprinkler Technicians shall be certified in accordance with NFPA standards.

2. Number of Employees. The Contractor shall have available at all times a sufficient number of capable and qualified employees to enable the Contractor to properly, adequately, and safely perform all work required under the terms of this contract.

3. Fire Alarm Systems Engineering and Sprinkler Technicians. Fire Alarm Systems and Sprinkler technicians performing contract work shall meet the service personnel qualification requirements in the current edition of NFPA 72 and have access to at least a NICET Level 1 (Associate Engineering Technician) in Fire Protection Engineering Technology, Fire Alarm Systems and Inspection and Testing of Water-Based Systems. Additionally, the Fire Alarm Technician must have experience in EST 3 Edwards fire alarm system testing, repair, maintenance, installation, and related activities of buildings and equipment comparable to the buildings and equipment covered by this contract.

4. Licenses & Permits. Contractor and Sub-Contractor personnel engaged in the activities specified by this contract shall be also required to possess certificates of training, licenses, and permits as required by the state, county, parish, city, and other local jurisdictions when the alarm system is installed in a facility covered by such state, county, parish, city, and other local jurisdictions.

K. JOINT COMMISSION INSPECTION REQUIREMENTS

1. All inspections listed above will be conducted as required by the Joint Commission on Healthcare Accreditation. The following items will be inspected and documented at the periods indicated. Below is a summary of all tests / inspections covered in this statement of work.

a. At least quarterly test supervisory signal devices. The completion date of the tests is documented.

b. At least quarterly test water-flow devices. The completion date of the tests is documented.

c. Every 12 months test duct detectors, electromechanical releasing devices, heat detectors, manual fire alarm boxes, and smoke detectors. The completion date of the tests is documented.

d. Every 12 months test visual and audible fire alarms, including speakers. The completion date of the tests is documented.

e. Every 12 months test fire alarm equipment for notifying off-site fire responders. The completion date of the tests is documented.

f. For automatic sprinkler systems: Every 12 months, test main drains at system low point or at all system risers. The completion date of the tests is documented.

g. For automatic sprinkler systems: Every 12 months test fire pumps under flow. The completion date of the tests is documented.

h. Every 6 months inspect any automatic fire-extinguishing systems in a kitchen. The completion dates of the inspections are documented.

i. Every 12 months perform maintenance on portable fire extinguishers. The completion date of the maintenance is documented.

j. Every 6 years test fire and smoke dampers to ensure the actuator is operable and to verify it fully closes. The completion dates of the inspection and testing is documented.

k. Provide testing and documentation for magnetic release for fire/smoke barriers and release of exterior doors during fire alarm testing with door lock system located in police service.

l. SPECIAL CONTRACT REQUIREMENTS

a. HOURS OF OPERATION The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on Federal Holidays or during off duty hours as described below.

Normal working hours are Monday through Friday, 8:00am – 4:30pm, excluding federal holidays which are as follows:

Any other day specifically declared by the President of the United States to be a federal holiday. When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

b. BACKGROUND INVESTIGATIONS A full background check is not required for this position; however, all contract employees must bring photo identification and advance notice from the requiring service to obtain a VA Badge in order to work on a VA Facility. The Richmond VA Police will issue an ID badge, which needs to be presented by contractor’s employee at the VA entrance security check points.

c. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of Veterans Affairs has implemented use of the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) Please furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm’s past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, system requirements, and training information for CPARS are available at www.cpars.gov. The CPARS User Manual, registration for online training for Contractor Representatives may be found at this site.

(e) You have 14 calendar days following the Assessing Official signature date to submit comments before the evaluation is made available in the Past Performance Information Retrieval System (PPIRS). You have a total of 60 calendar days following the Assessing Official signature date to submit comments. Any comments that you submit will be posted to PPIRS. If you do not sign and return the evaluation within 60 calendar days the evaluation will be returned to the Assessing Official, you will no longer be able to provide comments and the evaluation will be annotated as follows: 'The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this evaluation.' Partially completed comments that were not signed and returned to the Government within 60 calendar days will be removed from the evaluation.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as “source selection information.” After review, transit the evaluation by completing and submitting the form through CPARS. If for some reason, you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determination, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been completed.

d. QUALITY ASSURANCE SURVEILLANCE PLAN The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the contractor’s performance. The oversight provided for in the order and in the QASP will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the COR with a proactive way to avoid unacceptable or deficient performance, and provides verifiable input for the required Past Performance Information Assessments. The QASP will be finalized immediately following award and a copy provided to the Contractor after award. The QASP is a living document and may be updated by the Government as necessary.

e. BILLING AND PAYMENT The contractor shall submit payment requests in electronic form via VA’s Electronic Invoice Presentment and Payment System http://www.fsc.va.gov/fsc/einvoice.asp.

Invoices shall be submitted in arrears. The following information must be included on all submitted invoices. Invoices submitted without the following information may be rejected for payment. Invoices shall include at a minimum:

Date of Service

f. CONTRACT ADMINISTRATION Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity or quality of performance of this contract.

In the event the contractor effects any such…