36C24618Q9357-000.docx

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

FedBizOpps Justification and Approval Notice

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(Required when using Statutory Authority FAR 6.302-1(c))

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* = Required Field FedBizOpps Justification and Approval Notice Rev. March 2010 Olympus Cardiac and GU Scopes 23667 36C24618Q9357 N 339113 Kim Pauley Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

FAR 6.302-1

36C24618P5617 501,002.91 07-17-2018

ALLIANT ENTERPRISES, LLC

333 BRIDGE STREET NW, SUITE 1125

GRAND RAPIDS

MI

49504 The Department of Veterans Affairs, Richmond, VA and Salisbury, NC awarded a firm fixed price, sole source order to Alliant Healthcare, the exclusive SDVOSB distribution partner for Olympus FSS. The purpose of the order is to obtain diagnostic equipment.

This notice of intent is NOT a request for competitive quotes. However, interested contractors may submit a narrative describing their capabilities and qualifications to perform the effort via e-mail to kim.pauley@va.gov for future reference. Capabilities/qualifications will be evaluated solely for the purpose of determining whether or not to conduct this procurement on a competitive basis in the future.

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: Multiple (consolidated acquisition) Richmond and Salisbury.

1. Contracting Activity: Department of Veterans Affairs, VISN 06, Hunter Holmes Medical Center, 652-18-3-077-522, 652-18-3-165-0287 & 0345, 659-18-3-048-0238 & 0297.

2. Nature and/or Description of the Action Being Processed: The objective of this request is to procure by means Other Than Full and Open Competition equipment at Richmond and Salisbury VA Medical Centers. A new firm-fixed-priced contract is planned for this acquisition.

This procurement is for surgical equipment, in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquistions conducted under Simplied Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR6.303-1.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: This request is for multiple equipment to accommodate equipment currently in use at both medical centers. Estimated value of this order is $501,002.91. Delivery is needed no later than August 2018.

4. Statutory Authority Permitting Other than Full and Open Competition:

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): These items must be exact match replacement items. This complies with VHA directive 1116A Page 5 Section 6 “Responsibilities” under b. Director, National Program Office for Sterile Processing. This request has Olympus scopes that must match existing equipment in use at the medical centers, in order to maintain compatibility and standardizing of the equipment and instrumentation throughout the hospital. These items on this acquisition are serving multiple speciality departments such as Urology, ENT, Podiatry, Thoracic, and General Surgery. Therefore, the items must be the same manufacturer, no refurbished items will be accepted. Set written Standards of Operation Procedures regarding reprocessing instructions already established at the medical center would have to be rewritten to accommodate a change in instrumentation and supplies leading to additional training and expense. Clinicians and Sterile Processing Staff have prior training and competent use of equipment currently in service. A product change would require time to re-establish Operating Procedures and staff training creating a delay in the use of the equipment and delay patient care. The use of multiple manufacturers of instrumentation would create patient safety concerns when changing items that would remain on hand and items new to inventory. This is not an acceptable procedure for patient care.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Research of VIP, and SAM provided the 18 SDVOSB vendors and 3 VOSB’s as well as 658 Small Businesses. It is the belief that one SDVOSB can provide the products as a distribution partner of Olympus. Documentation supplied by Olympus declared one SDVOSB would have the ability to provide the products listed. No Sources Sought will be posted for this procurement.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Historical data provided the use of SDVOSB distribution partner Alliant provides a fair and reasonable price.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Although research provided vendors with acceptable NAICS code the Contracting Officer found no supporting documentation that disputed the use of a single distribution partner with Olympus. The Rule of Two cannot be met based on market research conducted.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: No additional facts are available to support this acquisition decision.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: No sources have expressed an interest in writing.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: At this time no action is available to allow for full and open competition based on directives and training practices in place in the medical centers.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

OFOC SOP Revision 08 Page 3 of 4 Original Date: 03/22/11 Revision 08 Date: 04/18/2018