36C24618Q9004-003.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >$150K

OFOC SOP Revision 06 Page 1 of 4 Original Date: 03/22/11 Revision 06 Date: 08/30/2017

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (Brand Name Only)

Acquisition Plan Action ID: VA246‐18‐AP‐2854

1. Contracting Activity: Department of Veterans Affairs, VISN 6, Network Contracting Office (NCO), Durham Veterans Affairs Medical Center, Durham, North Carolina 27705.

2. Nature and/or Description of the Action Being Processed: This is a Brand Name Only Procurement to add another Vision Align RT: Real Time Patient Positioning, Tracking and Surveillance System. The system will connect to system already in place and must be installed and aligned to validate accuracy by manufacturer.

4. Statutory Authority Permitting Other than Full and Open Competition:

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302‐1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302‐2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302‐3;

( ) (4) International Agreement per FAR 6.302‐4 ( ) (5) Authorized or Required by Statute FAR 6.302‐5;

( ) (6) National Security per FAR 6.302‐6;

( ) (7) Public Interest per FAR 6.302‐7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Per FAR 6.302‐1 this is a follow‐ on contract for a specific system used for patient setup and surveillance of external anatomy for radiation oncology patients. This system is the only real time surface guided equipment that is used specifically for radiation oncology by defining the radiation treatment area region of interest. Radiation Oncology is using high doses of radiation with millimeter

OFOC SOP Revision 06 Page 2 of 4

Revision 06 Date: 08/30/2017 precision. This equipment is used in coordination with the linear accelerator to track patient movement, ensure external anatomy is reproduced accurately and to visualize respiratory motion.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Sources Sought posted on FBO December 12-18, 2017 revealed two large business. Searched VIP 12/28/2017 using NAICS code 332510 and keyword: Real Time Patient Positioning. Found 6 SDVOSB & 7 VOSB, none could provide requirement requested.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

place.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: Sources Sought posted on FBO December 12-18, 2017 revealed two large business. Searched VIP 12/28/2017 using NAICS code 332510 and keyword: Real Time Patient Positioning. Found 6 SDVOSB & 7 VOSB, none could provide requirement requested.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: C‐RAD Inc

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: N/A

OFOC SOP Revision 06 Page 3 of 4

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona

Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

___ORIGINAL SIGNED___________________ ________________________

Name: Korto Korlewala Date Title: Supervisory, Inventory Mgt. Specialist Facility: Durham VAMC

OFOC SOP Revision 06 Page 4 of 4

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: This part if filled out by Contracting Staff as part of the Justification

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

_ORIGINAL SIGNED____________________ ________________________

Name: James Brown Date Title: Contracting Officer Facility: Fayetteville, NC

b. One Level Above the Contracting Officer (Required over$150K but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

__ORIGINAL SIGNED___________________ ________________________

Name: Keeshia Newman Date Title: Branch Chief, Supply 1(VISN & Durham)

Facility: Hampton, VA