36C24618Q0661-00001001.pdf

Solicitation Number:

36C24618Q0661

Notice Type:

Combined Synopsis/Solicitation

Synopsis:

(I) This is a combined synopsis/solicitation for commercial items in accordance with the procedures in Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This is a request for a brand-name or equal: (Stanley Healthcare) Wander Management System for the Richmond VAMC, 1201 Broad Rock Blvd, Richmond VA 23249. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued.

(II) This solicitation is issued as a Request for Quote (RFQ). Submit written quotes referencing RFQ# 36C24618Q0661.

(III) This solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97 (Effective: 06 Nov 2017).

(IV) This acquisition is for 100% VOSB set-aside. The associated NAICS code is 334290 with a size standard of 750 employees.

(V) This combined solicitation/synopsis is for purchase of the following commercial items:

CLIN ITEM # DESCRIPTION QUANTITY UNIT PRICE TOTAL

0001 54322 ARIAL SERVER SOFTWARE BUNDLE 1

0002 54323 ARIAL CLIENT SOFTWARE 1

0003 54400 WANDER MANAGEMENT LICENSE 1

0004 804A310 I NETWORK MANAGER 1

0005 SR3ID03 ROAMALERT DOOR CONTROLLER 40

0006 0200-134 SWITCH, KEY RELEASE, EMERGENT EXIT 1

0007 17036

EGRESSABLE MAG LOCK W/RESET

SWITCH 5

0008 0200-110 RELAY, DUAL AUXILARY CONTROL 5

AR3TR02-

POC POCKET TAG READER 1

0010 804A2401 SECURABAND WRIST TAG 200

0011 0070-183 PLENUM RATED RS-485 SERIAL CABLE 3000

0012 INST-RA INSTALLATION OF ROAM ALERT SYSTEM 1

0013 SCI-PS PROJECT MANAGEMENT 1

GRAND

TOTAL

Minimum Specifications (Salient Characteristics) for Richmond Patient Elopement Project

The Patient Elopement must provide security for the following:

- 40 entrances/exits o 5 must be delayed egress o Keypad override

- 200 patients concurrently

- 4 different wards

- Audible Elopement Alarms at Nurses station and entrances/exits

Additionally, the Patient Elopement system must provide

- Low Battery Notification on Wristbands

- Patient Registration in Software system to identify which patient set alarm at Nurse Station

- Software is TRM approved

- Software can function on Windows 7 and Windows 10

- Software can function on Windows Server 2012

The Federal Government will not provide any tools, parts, materials and equipment. This is a turn key project with the vendor providing all necessary tools, parts, materials and equipment.

(VI) This requirement is to supply the Richmond VAMC with a Wander Management System IAW the specifications included in this combo/synopsis. The required Wander Management System will be used to provide a safe environment for patients with dementia and Alzheimer’s disease at the Richmond VAMC.

(VII) This is a Brand Name or equal acquisition; vendors shall bid on all or none of the required items. If providing an “or equal” item, vendors must clearly show/define how the “or equal” item is equivalent or better than the brand-name item. If the contractor can provide the above items, but is not the manufacturer of said items, the contractor shall provide a letter from the manufacturer stating they are an authorized distributor/licenser of their products. Failure to submit an authorized distributor letter shall result in the product(s) potentially offered to be considered “grey market” and shall not be considered technically acceptable.

Additional Information:

(VIII) Required delivery date is 30 June 2018. Place of delivery is Richmond VA Medical Center, 1201 Broad Rock Blvd, Richmond, VA 23249. Delivery shall be FOB Destination to Richmond, VA.

(IX) FAR 52.212-1, Instructions to Offerors -- Commercial Items (Jan, 2017), applies to this acquisition.

(X) Evaluation - This acquisition will be conducted in accordance with Federal Acquisition Regulation (FAR) 52.212-2, and as supplemented by agency procedures using the Lowest Price Technically Acceptable source selection process. Offers will be initially reviewed for compliance of all terms and conditions required by the solicitation. Offers that comply with all terms of the solicitation will then move forward to the next step as detailed below. Offers that do not comply with all terms and conditions of this solicitation may be rejected for noncompliance. Offers shall be ranked according to price.

An offeror’s proposed price will be determined by multiplying the quantities identified in the pricing schedule by the proposed unit price for each contract line item to confirm the extended amount for each item. The extended amounts will be added together to determine the total evaluated price. The lowest priced offer shall be evaluated for technical acceptability. Technical acceptability shall be evaluated on a pass/fail basis considering whether the proposed product meets or exceeds the specifications. If the lowest priced offer is determined technically acceptable, that offer represents the best value to the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers. If the lowest priced offer is not determined technically acceptable, the next lowest priced offer will be evaluated for technical acceptability and the process will continue in order by price until an offer is judged technically acceptable.

(XI) The offeror must submit a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (Nov 2017), with their quote. An offeror shall complete only paragraph (b) of this provision. The offeror shall have completed the Annual Representations and Certifications electronically at https://www.sam.gov . If an offeror has not completed the annual representations and certifications electronically at the SAM website, the offeror shall complete only paragraphs (c) through (o) of this provision.

(XII) The clause at FAR 52.212-4, Contract Terms and Conditions - Commercial Items (Jan, 2017), applies to this acquisition.

(XIII) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jan, 2018) applies to this acquisition. The following clauses under subparagraph (b) apply:

(25) 52.222-3, Convict Labor (June 2003) (E.O. 11755)

(26) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (OCT 2016) (E.O. 13126)

(27) 52.222-21, Prohibition of Segregated Facilities (APR 2015)

(28) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246)

(30) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793)

(33) (i) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627)

(42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

(45) 52.225-1, Buy American Act-Supplies (May, 2014) (41 U.S.C. chapter 83) https://www.sam.gov/

(46) 52.225-1, Buy American—Supplies (MAY 2014) (41 U.S.C. chapter 83)

(48) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(55) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Jul 2013) (31 U.S.C. 3332)

(XIV) The following VAAR clauses are also applicable to this acquisition:

852.203-70 Commercial Advertising (Jan, 2008) 852.211-70 Service data Manuals (Nov, 1984) 852.232-72 Electronic Submission of Payment Requests (Nov, 2012) 852.246-70 Guarantee (Jan, 2008) 852.246-71 Inspection (Jan, 2008)

(XV) Questions concerning this solicitation shall be addressed to Jerry L Mann, Contracting Officer, and emailed to Jerry.Mann@va.gov. All questions or inquires must be submitted no later than 08:00AM EST time on April 27, 2018. No phone calls will be accepted.

(XVI) Quotes are required to be received in the contracting office no later than 8:00 AM EST on May 3, 2018. All quotes must be emailed to the attention of Contracting Specialist: Jerry L Mann email address is jerry.mann@va.gov.

mailto:jerry.mann@va.gov

36C24618Q0661

Wander Management System

1. The list of items says 20 Roam Alert ID controllers but the paragraph states 40 entrances/exits needing covered. Are there 40 separate door exits/entrances needing covered?

There are 40 separate door exits/entrances that need to be covered. The solicitation has been amended changing the quantity for CLIN 0005 from 20 to 40.

2. The list says quantity 1 roam alert tag but paragraph says cover 200 residents…is 200 the number of tag transmitters needed?

This requirement needs to potentially cover 200 residents/patients concurrently. The solicitation has been amended changing the quantity for CLIN 0010 from 1 to 200.

**The date/time for quotation submittal remains NLT 8:00 AM EST on 3 May 2018.

Jerry L Mann

Contracting Officer

4/27/18