36C24524Q0786_1.docx

Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

VA Maryland Health Care System Zachary Altner Contracting Officer (90C) P.O. Box 1000, Bldg. 101b, Room 8 Perry Point MD 21902

POINT OF CONTACT*

Zachary Altner

PLACE OF PERFORMANCE

510 Butler Ave.

Martinsburg West Virginia

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

See attached RFQ 36C24524Q0786.

This Solicitation is a Service-Disabled Veteran Owned Small Business Set-Aside.

Responses are due by 08/23/2024 at 01:00 P.M. EST.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Email responses to Zachary.Altner@va.gov

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-06.

Note to CO: Obtain the most recent Federal Acquisition Circular (FAC) from ACQUISITION.GOV Federal Acquisition Regulation

This solicitation is set-aside for Service-Disabled Veteran Owned Small Business Set-Aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113.

The FSC/PSC is 6530.

The overall purpose of this requirement is to procure two mattresses and base/frames for the VA Martinsburg Medical Center. The VA is seeking beds that are made specially for Sleep Lab and are designed to be used for Sleep Studies at the medical center.

For the sleep study to be successful, the bed must provide a comfortable and safe sleep for patients. Must fit America Academy of Sleep Medicine (AASM) guidelines ie., there must be so much space between the bed and the walls surrounding the beds, therefore, a Full XL size (54x80”) is preferred to accommodate tall patients with up to 850lb weight capacity and still have enough space surrounding the bed.

Please see below for additional information and requirements for this procurement.

Supplies/Services

EA

Statement of Work (SOW) & Salient Characteristics

Definition of Salient Characteristics: Those qualities of an item(s) that are essential to ensure that the intended use of the item can be satisfactorily realized.

1. Equipment Description:

The overall purpose of this requirement is to procure two mattresses and base/frames for the VA Martinsburg Medical Center. The VA is seeking beds that are made specially for Sleep Lab and are designed to be used for Sleep Studies at the medical center.

For the sleep study to be successful, the bed must provide a comfortable and safe sleep for patients. Must fit America Academy of Sleep Medicine (AASM) guidelines ie., there must be so much space between the bed and the walls surrounding the beds, therefore, a Full XL size (54x80”) is preferred to accommodate tall patients with up to 850lb weight capacity and still have enough space surrounding the bed.

Comfort Sleep Lab Bed.

It includes adjustable frame, air-adjustable mattress with medical-grade cover.

2. Is a Specific type of material needed:

Must be waterproof, chemical resistant and within our infection control standards.

3. Describe What you want the equipment/supply to do (Principal Operation):

They also must be accommodating to achieve a better sleep ie, adjustable bed frame and adjustable soft/firm mattress.

Easy to clean, waterproof and within the standards of infection control guidelines. Durable and has ability to minimize risk of fluid ingress.

4. Equipment/Supply/Instrument:

Place of Performance/Place of Delivery

510 Butler Ave.

Martinsburg, WV

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” 03/11/2021

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” 03/11/2021 The following subparagraphs of FAR 52.212-5 are applicable:

All quoters shall submit the following: Please see below information in accordance to FAR 52.212-1(b).

Award will be based upon a Best Value evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Best Value will be determined by a review of all quotations received and evaluated based upon the decision factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

· Vendor must provide beds that meet the minimum requirements and dimensions as stated in this document.

· The provided beds must meet the America Academy of Sleep Medicine (AASM) guidelines.

· The beds must be specially designed for Sleep Study.

· The bed/mattress must be medical grade to minimize fluid ingress and supports easy cleaning.

· The bed must have an adjustable mattress for patient comfort and adaptability.

· Price will be an equally weighted factor.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions and shipping costs.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments.

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 08/23/2024 at 01:00 P.M. EST. to Zachary.Altner@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers, or revisions are due.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Zachary Altner, Contract Specialist, 410-642-2411 x.25262, Zachary.Altner@va.gov

Effective Date: 03/15/2023 Revision: 01