36C24523Q0773_1.docx

36C24523Q0773

GENERAL INFORMATION

SET-ASIDE

VISN 5 Contracting 849 International Drive Linthicum MD 21090

POINT OF CONTACT*

Contract Specialist Dan Feng Lu danfeng.lu@va.gov 410-642-2411 X26005

PLACE OF PERFORMANCE

Louis A. Johnson VA Medical Center

1 Medical Center Dr

Clarksburg WV

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

RFQ 36C24523Q0773

Trienneal Electrical Inspection Louis A. Johnson VA Medical Center 1 Medical Center Dr, Clarksburg, WV 26301

This solicitation is intended to procure maintenance, inspection, and testing of the electrical power distribution system in accordance with the statement of work.

NAICS: 221122

TYPE OF CONTRACT: Firm-Fixed-Price Contract

Combined Synopsis/Solicitation Notice

This RFQ is full and open. Please see section E for Instructions to Offerors.

Page 1 of

Combined Synopsis/Solicitation Notice

Page 1 of Page 1 of

Page 1 of

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24523Q0773 06-30-2023 Dan Feng Lu 410.691.1141 07-25-2023 13:00

EDT

Department of Veterans Affairs VISN 5 Contracting 849 International Drive Linthicum MD 21090 X 221122 1000 Employees N/A X Department of Veterans Affairs Louis A. Johnson VA Medical Center 1 Medical Center Dr Clarksburg WV 26301 Department of Veterans Affairs VISN 5 Contracting 849 International Drive Linthicum MD 21090

PAYMENT WILL BE MADE BY

FSC e-Invoice Payments Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp Invoice Setup Information 1-877-489-6135 See CONTINUATION Page The contractor shall provide maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all its components in accordance with Statement of Work.

Anticipated Period of Performance:

August 1, 2023 - December 31, 2023 See D.2 for site visit instructions and attachment for Electrical Schematics.

Questions will be due at 3:00PM EST on 7/18/23.

Final Proposals will be due at 3:00PM EST on 7/25/23.

See CONTINUATION Page X X X Dan Feng Lu Contracting Officer Page 1 of Page 1 of Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 STATEMENT OF WORK

Maintenance, Inspection and Testing of the Electrical Power Distribution System

I. General

A. This Statement of Work (SOW) describes the requirements for the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all of its components at the Louis A Johnson VA Medical Center (LAJ VAMC). These work items are referenced as “Maintenance and Testing” in this document, hereafter.

B. This SOW describes the requirements for the Qualified Electrical Contract Professionals – known as “Contractors” in this document, hereafter. Contractors who are contracted by the LAJ VAMC to perform maintenance and testing of the Electrical Power Distribution System, and all of its components shall meet all requirements stated in Section II of this SOW.

C. This SOW describes the requirements to establish maintenance and testing reports.

II. Qualifications of Contractors

A. Contractors shall be experienced Electrical Contractors, having properly trained and licensed permanent staff required to perform the proposed work. Electrical Contracting (i.e. the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest/specialty of the Contractor’s business.

B. Contractors shall be certified by the InterNational Electrical Testing Association (NETA) or equivalent certifying organization as Certified Technicians with one site supervisor having completed the Occupational Safety & Health Administration (OSHA) approved 30-hour construction safety training and all others at minimum having completed the OSHA approved 10- hour construction safety training.

C. Contractors shall have technical training and demonstrable track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances.

D. Contractors shall have safety trainings – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor’ Employer shall certify that he/she has met this requirement in writing, and submit it to the VA Contracting Officer prior to work.

E. Contractors shall have ready access to the latest versions of the following references:

1. NFPA 70, National Electrical Code, latest edition.

2. NFPA 70B, Recommended Practice for Electrical Equipment Maintenance, latest edition.

3. NFPA 70E, Standard for Electrical Safety for the Workplace, latest edition.

4. NFPA 110, Standard for Emergency and Standby Power System, latest edition.

5. OSHA Standard 29 CFR 1910, Subparts I & S.

6. InterNational Electrical Testing Association, Inc. (NETA) – Maintenance and Testing Specifications.

7. Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers.

8. VHA Directive 1028, Electrical Power Distribution Systems

F. Contractors shall have and provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.

G. Contractors shall provide their own lock out/tag out equipment for all appropriate breaker sizes.

H. Contractors shall provide temporary lighting for outages affecting lighting in occupied spaces.

I. Prior to initiating work, the Contractor shall submit a specific work plan detailing procedures to be used on and near the energized electrical equipment. Procedures shall include, but not limited to, barriers to be installed and safety equipment to be used.

J. The Contractor shall plan for no energized electrical or “hot” work. If it is determined that energized or “hot” work can take place, an energized electrical work plan must have the prior knowledge and approval of the medical facility Director. However, the Chief of Engineering Service may approve energized electrical work plan for Branch Circuits (i.e., those circuits and components thereof from the final overcurrent protecting devices to the outlets) that do not service the critical patient care areas, such as Surgery Rooms, Critical Care, Intensive Care, Dialysis Units, Isolation Rooms, Catheterization Laboratories, Urgent Care, or Sterile Processing Areas.

K. All Energized Electrical or “Hot” Work shall not be permitted until a permit has been issued. Hot Work permit shall include Elements of Work Permit identified in NFPA 70E. Coordinate with VAMC Safety and the COR for Hot Work permit approval.

I. Summary of Work

A. Work items, definitions, and references shall comply with the latest edition of the NETA – Maintenance Testing Specifications (MTS) and with the VHA Directive 1028, Electrical Power Distribution System. Attached is a list of electrical equipment that shall be maintained and tested:

1. Switchgear and Switchboard Assemblies.

2. Transformers, Dry Type, Air-Cooled, Low-voltage, Small.

3. Transformers, Dry Type, Air-Cooled, Low-voltage, Large.

4. Transformers, Liquid-Filled.

5. Metal–Enclosed Busways.

6. Switches, Air, Low-Voltage.

7. Switches, Air, Medium-Voltage, Metal-Enclosed.

8. Switches, Oil, Medium-Voltage.

9. Switches, Vacuum, Medium-Voltage.

10. Switches, SF6, Medium-Voltage.

11. Circuit Breakers, Air, Insulated-Case/ Molded-Case.

12. Circuit Breakers, Air, Low-Voltage Power.

13. Circuit Breakers, Air, Medium-Voltage.

14. Circuit Breakers, Oil, Medium and High-Voltage.

15. Circuit Breakers, Vacuum, Medium-Voltage.

16. Circuit Breakers, SF6.

17. Protective Relays, Mechanical, and Solid State.

18. Protective Relays, Microprocessor Based.

19. Grounding Systems.

20. Ground-fault Protection Systems.

21. Motor Control, Motor Starters, Low-Voltage.

22. Motor Control, Motor Starter, Medium-Voltage.

23. Emergency Systems, Engine Generators.

24. Emergency Systems, Automatic Transfer Switches.

B. Infra-Red Scanning/Thermographic Survey shall be performed on electrical equipment as defined in this scope of work.

C. System Function Tests. Provide function test for all equipment listed in this scope of work.

D. Verification of current adjustable settings for applicable electrical equipment and recommendations for settings deemed incorrect based on electrical study findings performed in this scope of work.

E. Participation and assistance in the 4-Hour Power Outage Test as defined in this scope of work.

F. Documentation and reporting as defined in the Deliverables section of this scope of work.

G. Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer, Chief of Engineering Service and COR for immediate actions.

II. Specific Scope

A. Transformers, including all related components, shall be inspected, tested and maintained. At a minimum, the following shall be performed by the Contractor:

1. Transformers must be cleaned exteriorly, inspected for signs of overheating with infra-red thermal detecting equipment, and inspected for any damage to the housing, connection points, or insulation.

2. Liquid cooled transformers must have the cooling liquid tested and replaced, when tests indicate that the liquid no longer meets manufacturer’s specification. The liquid must be re-filled to meet the manufacturer’s specification.

3. Dry type transformers must be thoroughly cleaned exteriorly, and inspected for overheating with infra-red thermal detecting equipment.

B. Electrical equipment (including, but not limited to switchgears, switchboards, distribution panels, motor control centers, and all related components) shall be inspected, tested, maintained, and/or calibrated by the Contractor. Contractor shall also document all work performed and any discrepancies found pertaining to the above listed inspection and maintenance. The National Electrical Testing Association (NETA) provides guidance which is considered best practice for the maintenance of electrical equipment; these practices should be followed to the extent possible.

1. Use lint-free rags to clean conductors, contact points between the circuit breakers and main buss bars, buss bars and interior of the electrical equipment. Use a vacuum cleaner to remove large debris; compressed air is not to be used for this purpose. Visually inspect for signs of overheating, misaligned contacts, damaged insulation, or lose lugs.

2. Lubricate all moving parts with manufacturer’s approved lubricants.

3. Test and exercise circuit breakers located in switchgears, switchboard, and distribution panels to ensure operation under overload, and short circuit conditions. All molded case circuit breakers (including frames size 225 amps or less) should be tested to determine if contacts open and reclose when breaker is manually tripped and restored. All panels are to be tested including emergency panels. Contractor shall fully document all tested breakers and report any failures immediately so the breaker can be replaced at that time. Spare breakers are to be left in the off/open position.

Verify labeling of spare breaker in the panel schedule and update as necessary.

4. Test ground fault protection devices for proper function if they are installed in the Electrical Power Distribution System.

5. Inspect and tighten ground connections. Test ground resistance for the entire facility grounding system. Any method of ground resistance is acceptable if it can verify continuity and quantify the impedance to ground, to include but not limited to fall-of-potential, including frequency and clamp on testing. If initial tests indicate a problem or concern (e.g., ground resistance greater than 25 ohms), a more detailed test must be performed using fall-of-potential or 3-point test. The lightning protection systems must be inspected and tested for continuity to ground, ground resistance and certification in accordance with Underwriters Laboratory (UL) standard 96A.

6. Identify the hot spots in the electrical equipment by using infra-red thermal detecting equipment. Tighten problem connections to meet equipment manufacturers’ specification using a torque wrench or other approved devices on the spot.

7. Calibrate and maintain adjustable protective relays.

8. Test all control systems equipment for proper operation after maintenance is performed and before placing them back in normal service.

C. The Contractor shall prepare a complete short circuit and coordination study including voltage drop calculations on the entire electrical system/s (both normal and emergency) at the LAJ VAMC. It shall begin at the incoming utility electrical service (for the normal system) and at the emergency generators (for the emergency system) and continue through to each branch circuit panelboard, motor control center or motor control panel in each building. The study shall include a system one-line diagram; short circuit and ground fault analysis, protective coordination plots, voltage drop calculations and the following for each building:

1. One Line Diagrams:

a. The one-line diagrams shall show the schematic wiring of the electrical distribution system for each building. Include all electrical equipment and wiring protected by the over current devices.

b. Also show on the one line diagrams the following specific information:

i. Building and Room number for each piece of equipment.

ii. Calculated short circuit values at each bus.

iii. Breaker and fuse ratings.

iv. Transformer kVA, voltage ratings and wiring connections.

v. Voltage at each bus.

vi. Identification of each bus.

vii. Conduit material, feeder sizes and lengths.

viii. Generator kW and voltage ratings

2. Ground Resistance Analysis: A concise qualitative description (not to exceed one (1) page of narrative) describing the overall condition of the facility ground resistance shall be provided. Any violations of NEC or other abnormalities (high ground resistance, damaged/missing conductors or electrodes, harmonics, etc) warranting further detailed study shall be highlighted. Analysis of the facility ground resistance shall be based upon:

a. Visual inspection of visible ground system components (made during site investigation). Include photographs in Appendices.

b. Interviews with VAMC engineering staff; and

c. Other data on ground system made available by the VAMC.

3. Short Circuit Study:

a. Systematically calculate the fault impedance to determine the available short circuit and ground fault currents at each bus. Incorporate the motor contribution in determining the momentary and interrupting ratings of the protective devices. Motors less than 25 HP may be grouped together.

b. The study shall be calculated by using SKM software. Pertinent data and the rationale employed in developing the calculations shall be incorporated in the introductory remarks of the study.

c. Present the data determined by the short circuit study in a table format. Include the following:

i. Transformer kVA and voltage ratings, percent impedance, X/R ratios and wiring connections.

ii. Generator kW and voltage ratings.

iii. Conduit material, feeder sizes, length and X/R ratios.

iv. Device identification (Manufacturer, Catalog No. and Device Curve No. and ID)

v. Operating voltage.

vi. Protective device.

vii. Device rating.

viii. Calculated short circuit current.

ix. Hazard-Risk category at each piece of equipment for the worst-case fault condition.

4. Hazard-Risk Table: For each piece of electrical equipment identified in the Short Circuit Study above, provide in table format the following information using NFPA 70E, 2018 edition and calculations as appropriate:

a. A “Shock Risk Assessment” as defined in NFPA 70E, 130.4 shall be performed and documented. The shock risk assessment shall determine all additional protective measures required as well as determining shock protection boundaries for each piece of equipment.

b. From NFPA 70E, Table 130.4 (D) (a) “Shock Protection Approach Boundaries to Exposed Energized Electrical Conductors or Circuit Parts for Alternating-Current Systems”.

i. Limited Approach Boundary.

ii. Restricted Approach Boundary.

c. From NFPA 70E, Article 130.5 “Arc Flash Risk Assessment". An Arc Flash Risk Assessment shall be performed in order to identify arc flash hazards, estimate the likelihood of occurrence of injury and to determine if additional protective measures are required.

The analysis shall determine the Arc Flash Boundary and the Arc Flash PPE for each piece of equipment using the tables or methods prescribed.

d. From NFPA 70E, Table 130.7 (C) (15) (a) “Arc-Flash PPE Categories for Alternating Current (ac) Systems”, include in the table the worst-case Arc-Flash PPE Category (1 through 4) associated each piece of equipment (i.e. work on any energized parts of Metal Clad Switchgear, 1kV through 15kV, has a Arc-Flash PPE Category of 4). Include a list of required Personal Protective Equipment for each category.

5. Arc Flash Labeling:

a. Contractor shall produce and deliver to the VAMC up to five hundred (500) arc flash warning labels in accordance with NFPA 70 (NEC) and NFPA 70E. Labels shall be 4” x 6” (nominal) printed on industrial quality, adhesive backed vinyl. “Danger” labels shall have pre-printed headers in red; “Warning” labels shall have pre-printed headers in orange. Electrical equipment shall be labeled in accordance with NFPA 70, Article 110.16. The arc flash risk assessment shall be performed to determine the Arc Flash Boundary for each label and shall be calculated in accordance with NFPA 70E Paragraph 130.5. For each device for which an Arc Flash PPE analysis is conducted, the equipment shall be field marked with a label containing the available incident energy or required level of PPE.

b. In addition to the requirements of NFPA 70 and 70E, each customized label containing specific available incident energy or required level of PPE shall identify the corresponding piece of electrical equipment, by Panelboard or device identifier, Room number and Building number. Contractor to also recommend label placement based on applicable codes or industry trends. The identification shall be in a manner understood by VAMC personnel who will be applying the labels to the respective devices.

6. Coordination Curves:

a. Prepare the coordination curves to determine the required settings of protective devices to assure selective coordination. Graphically illustrate (using log paper) that adequate time separation exists between series devices, including the utility company upstream device. Plot the specificTime Current Characteristics (TCC) of each device in the electrical system as follows:

i. Provide TCC curve down to the last branch-circuit panelboard (regardless the protective device is an adjustable or fixed device) in the three-branches of the Essential Electrical System (EES).

ii. Provide TCC curve down to the last adjustable device (stop after the first fixed device) in the Normal System but at the the minimum two-level curves from each of the building Service Entrance switchgear/switchboard shall be provided.

b. The following specific information shall also be shown on the coordination curves at each level of power distribution system:

i. Device identification (including Manufacturer, Catalog Number, and Device Curve Number and ID)

ii. Voltage and current ratio for curves.

iii. 3-phase and 1-phase ANSI damage points for each transformer.

iv. No-damage, melting, and clearing curves for fuses.

v. Cable damage curves.

vi. Transformer inrush points.

vii. Maximum short circuit cutoff point.

viii. Excerpts from one-line diagram reflecting the protective devices modeled on each curve. This excerpt may be inserted onto a corner (typically top right-hand) of the curve print out or may be on the preceeding facing page for ease of reference.

ix. Provide explanation, analysis, and recommendation to achieve better coordination.

x. The analysis for recommended curve of a particular device shall be put right after the existing curve in the report for comparison.

c. Develop a table to summarize the settings selected for the protective devices. Include all medium voltage devices in the table, as well as all low voltage devices which require modification, showing the following data:

i. Device identification.

ii. Relay CT ratios, tap, time dial, and instantaneous pickup.

iii. Circuit breaker sensor rating, long-time, short-time, and instantaneous settings, and time bands.

iv. Fuse rating and type.

v. Ground fault pickup and time delay.

7. Voltage Drop Calculations:

a. Provide voltage drop calculations for all three-phase branch and feeder circuits. Show calculated voltages at each bus and voltage drops on each feeder.

b. Calculations shall be based of the maximum values of kVA, kW, kvar, power factor and amperes for each power circuit.

i. For branch circuit level, use 80% of nameplate rating.

ii. For incoming service and distribution level, use 50% of the nameplate rating or actual maximum peak demand load. Contractor to coordinate with utility company in acquiring demand load.

c. Provide tabular information showing the sizes of all cables, transformers and other circuit data.

d. Provide a system one-line diagram which clearly identifies individual equipment busses, bus numbers, cable and bus connections and other circuit information.

e. Provide a separate section or tables which provide an evaluation of the calculated voltage drops with recommendations for improvements where voltage drops exceed the allowable NEC limits.

8. Emergency Power System Analysis:

a. First, a narrative describing the existing emergency power system(s) at the medical center shall be provided, to include a description of each emergency generator, physical location, size (kW and ampacity), voltage, configuration (phase, wire), circuit number, age, and overall condition. A summary of the average loading on each generator (based on data provided by the VAMC) shall be provided and then compared to projected future loads (A-E shall develop load projections from discussing forecast projects and growth with VAMC engineering staff). Finally, A-E shall provide a qualitative narrative on the suitability of the existing generators to meet projected future loads. If existing Emergency Power System, including generators, is not adequate to meet either current or future demands, recommendations shall be provided in the study.

9. Additional Analysis and Recommendations

a. For all electrical equipment, determine if adequate code clearances exist. Note cases by site, building number, room number, code violation and specific equipment that do not include adequate code clearances. Contractor to provide method and cost estimate to resolve the problems. Provide information in table format.

b. Determine if ground fault protection exists where required by NFPA 70 Articles 215 and 517. Note all cases where this condition exists and provide method and cost estimates to correct. Provide information in table format.

c. For all automatic transfer switches, determine if the correct 3-pole or 4-pole switches are used. Where ground fault protection is used on the normal feed to the switch, determine if the switch is correctly wired. Note all cases where this condition exists and provide method and cost estimates to correct. Provide information in table format.

d. Note any use of cable limiters and provide recommendations to avoid any single phasing conditions. Note all cases where this condition exists and provide method and cost estimates to correct. Provide information in table format.

e. On the medium voltage switchgear, where undervoltage relays (27) are used, determine whether all 3 phases are monitored or only 2 phases are monitored. For those locations where only 2 phases are monitored, provide a cost estimate for providing adequate protection for all 3 phases.

f. Analyze the short circuit calculations, and highlight any equipment that is determined to be underrated. Provide recommendations for replacement or other methods to effectively protect the underrated equipment.

g. After developing the coordination curves, highlight areas lacking coordination. Present a technical evaluation with a discussion of the logical compromises for best coordination.

h. Assess the equipment condition using grading method in term of A, B, C, D and F.

Grade A - Like New Condition. Majority of useful life span remains.

"Excellent".

Grade B - Good Condition. More than half useful life span remains.

"Good"

Grade C - Average Condition. Less than half useful life span remains.

"Average" or "Fair"

Grade D - Poor Condition. Useful life span has expired but failure is not critical.

"Poor" or "Problematic"

Grade F - Critical Condition. Useful life span has expired and needs immediate attention.

"Failing" or "Critical"

10. Protective Device Settings:

a. For all adjustable and fixed protective devices, provide tables to show existing settings and new settings where changes are recommended for proper protection.

b. If adjustments will not provide adequate protection, provide recommendations to update or replace the existing underrated equipment and include cost estimates to accomplish the necessary corrections.

c. Provide table in Excel format to show ONLY the devices that require that their settings need adjustment.

11. Infra-Red Scanning/Thermographic Survey

a. Infra-Red Scanning/Thermographic Survey shall be performed on electrical equipment as follows:

b. Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system.

c. Problem connections shall be clearly identified and documented in a report. Report shall also include suggested corrective action to fix problem connections.

d. Note that since this work item must be done while the Electrical Power Distribution System is energized, appropriate safety precautions must be taken before, during and after scanning the system.

e. Survey results shall be provided to all subcontractors, if performed by another subcontract.

12. 4-Hour Power Outage Test

a. The Contractor shall be present for and will participate in the VAMC 4-hour test of the Essential Electrical System (EES). This test shall fulfill the requirements of VHA Directive 1028, Electrical Power Distribution System, NFPA 110 (e.g. Para. 8.4.9.) and the Joint Commission. This test will include opening of all utility service connections serving the VAMC for a minimum of 4-hours. During the test period, verify operation of all EES components including the transfer to emergency power and return to normal service. The Contractor shall include in their bid proposal all costs associated with the services of the local utility company for the duration of the test. The estimated duration of the Contractor’s involvement is between 8 – 12 hours. The Contractor shall assist the VAMC staff with troubleshooting and correcting malfunctioning electrical equipment discovered during the test. Contractor shall make any required adjustments and/or re-calibrations to all equipment which has been otherwise maintained, inspected, and tested under this Scope of Work.

b. The Contractor is responsible for documenting any deficiencies found in the EES during the outage test and providing solutions to identified deficiencies, not corrected during the test, in the Final Report.

c. The Joint Commisssion now requires a 4-hour generator test under load that is at least 30 percent of the nameplate rating of the generator once every 36 months. If a facility’s generator requires an annual load bank to comply with EC.02.05.07 EP 5, it will also require a load bank every 36 months for 4 hours to comply with EC.02.05.07 EP 8. It is important to note the annual load bank only exceeds 30 percent for 1.5 hours. Generators 3 and 4 require the use of a load bank to achieve 30% of their nameplate ratings, therefore, the Contractor is responsible to furnish necessary load bank(s) for Generators 3 and 4 during the 4 hour generator test.

V. Schedule

A. The Contractor shall provide a proposed schedule with their bid proposal. Proposed schedule shall at a minimum depict the following:

1. Schedule shall be in the form of a progress Gantt chart of suitable scale to indicate the work scheduled for completion by any given date during the work period.

2. Site survey work shall begin immediately after coordination with and approval by the LAJ VAMC Engineering Service and Contracting Officer Representative (COR).

3. Schedule shall allow adjustment based on input from reviewing staff and show all critical path items and shutdowns. Shutdowns shall be coordinated with Facilities, IT, and Incident Command.

4. Schedule shall consider the least impact to patient care. Work will include nights and weekends.

5. All deliverables, including final reports shall be completed, submitted and approved within 150 calendar days after the Notice to Proceed.

6. A draft of the final report shall be submitted 30 days before the submission of the completed final report. The draft final report will be reviewed by the government with comments, edits and corrections provided to the contractor within three weeks after receipt of the draft final report.

VI. Furnished Documentation

A. A list of buildings to be assessed. The list shall identify each building (by common name and building number), the current function and total gross square footage. This information is only to be used to assist in determining costs for the required services.

B. VHA Directive 1028 and existing Survey. The Directive and Survey shall be reviewed with the Chief Engineer/Facility Manager, the Contract Officer and the COR during the entrance briefing.

C. As-Built Drawings. As-built drawings may not be 100% accurate and will need verification by the Contractor. Substantial deviations from actual as-built condition which affects the SOW shall be brought to the attention of the COR.

D. Plans and One-line Diagrams. Site plan, incoming electrical service and primary distribution system one-line diagram and basic one-line diagrams for the buildings at each VAMC.

E. Additional as-built drawings, if available, as required by the contractor to verify existing field conditions.

F. VAMC personnel knowledgeable of the existing electrical systems that shall accompany the Contractor’s team members during the site investigation. The contractor shall coordinate and verify schedule and personnel, with the Chief Engineer, in advance of site visit(s). Chief Engineer shall ensure that medical center personnel are available to accompany the survey team. Field survey data collection efforts shall require no more than two members of VAMC staff, unless an additional number of contractor survey teams have been approved by the Chief Engineer in writing prior to the field investigation.

G. Any significant electrical maintenance and testing reports performed at the VAMC.

H. A small conference workroom with telephone.

VII. Deliverables

A. For Draft Final Report, provide two hard copies and electronic copies (compact disc) of the entire electrical study including the following:

1. Drawings (Full-size 42”x30” for electrical site plan, primary one-line diagram and secondary one-line diagrams) Use the latest version of AutoCAD (compatible with the local VAMCs version) and provide the viewer on each CD.

2. Reports shall be loose leaf, three-hole punched, in an appropriately sized binder to include all data and drawings.

3. Color photos that show devices listed on the deficiency report.

4. Print outs of the proposed Arc Flash Boundary Signage/Labels reflecting the Hazard-Risk Table for review.

5. All electronic documents shall be in original format and fully searchable.

B. For Final Report, provide four hard copies and electronic copies (compact disc) of the entire electrical study including the following:

1. Drawings (Full-size 42”x30” for electrical site plan, primary one-line diagram and secondary one-line diagrams) Use the latest version of AutoCAD (compatible with the local VAMCs version) and provide the viewer on each CD. For the Final Report Submission, the VAMC shall receive “live” CADD drawing files which can be manipulated and updated.

2. Reports shall be loose leaf, three-hole punched, in an appropriately sized binder to include all data and drawings.

3. Electronic copy (CD) of the entire report shall include all data (including but not limited to SKM data, AutoCad, Word, Excel files and PDF).

4. Color photos that show devices listed on the deficiency report.

5. Arc Flash Boundary Signage/Labels reflecting the Hazard-Risk Table.

6. Provide final report with stamp and signature by a Licensed Professional Electrical Engineer.

7. All electronic documents shall be in original format and fully searchable.

C. For each the draft final and final reports, the content requirements for each submission shall include:

1. Letter from local electric utility provider indicating the available fault current at the point of service.

2. Executive Summary.

3. Minutes of the Entrance Briefing with the Chief of Engineering/Facility Management to include VHA Directive 2006-056 Compliance Survey.

4. Analysis and calculations for the Primary Distribution System and partial Secondary Distribution System for each building including switchgear, switchboard and distribution panel etc. Analysis shall include Short Circuit Study and Protective Device Coordination Curves (black only). The analysis shall be based on the actual device data (including but not limit to fuses, breakers and relays).

5. Deficiencies report and cost estimates.

6. All items identified in section IV, Specific Scope, as a separate Tab or

Section to include:

a. One-Line Diagram

b. Ground Resistance Analysis

c. Short Circuit Study

d. Hazard-Risk Table

e. Arc Flash Labeling

f. Coordination Curves (In black)

g. Voltage Drop Calculations

h. Emergency Power Analysis

i. Additional Analysis and Recommendations

j. Protective Device Settings

k. Infra-Red Scanning/Thermographic Survey

l. 4-Hour Power Outage Test

7. Completed analysis and calculations for the entire Primary and Secondary Distribution;

8. Completed one-line diagrams. Each building on the Building List that attached to the Scope of Work shall be identified on the diagrams.

9. Prior to Final Report submission, all comments generated from VAMC review of the Draft Final Report shall be discussed to determine applicability. All comments deem applicable shall be incorporated into the Final Report.

10. All electronic documents shall be in original format and fully searchable

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Maintenance, Inspection and testing of the Electrical Power Distribution System and all of its components in accordance with the Statement of Work.

Contract Period: Base POP Begin: 08-01-2023 POP End: 12-31-2023 PRINCIPAL NAICS CODE: 221122 - Electric Power Distribution PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the…