36C24523Q0328 0001_3.docx

SUBJECT*

Lobby Destratification Fans - Amendment to RFQ

GENERAL INFORMATION

VA Maryland Health Care System Contracting Officer (90C) P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902

POINT OF CONTACT*

Zachary Altner

PLACE OF PERFORMANCE

10 North Greene Street

Baltimore Maryland

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

DESCRIPTION

Page 1 of

Amendment to a Previous Combined Solicitation

See attached RFQ 36C24523Q0328.

This is a Service-Disabled Veteran Owned Small Business Set-Aside.

Responses are due by 02/24/2023 at 12:00 P.M. EST.

Email responses to Zachary.Altner@va.gov

VA Maryland Health Care System Zachary Altner Contracting Officer (90C)

POINT OF CONTACT*

Zachary Altner

10 North Greene Street

Baltimore Maryland

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

VA Maryland Health Care System Zachary Altner Contracting Officer (90C)

POINT OF CONTACT*

Zachary Altner

10 North Greene Street

Baltimore Maryland

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis/Solicitation Notice

See attached RFQ 36C24523Q0328.

This is a Service-Disabled Veteran Owned Small Business Set-Aside.

Responses are due by 02/24/2023 at 12:00 P.M. EST.

Email responses to Zachary.Altner@va.gov

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-05.

Note to CO: Obtain the most recent Federal Acquisition Circular (FAC) from ACQUISITION.GOV Federal Acquisition Regulation

This solicitation is set-aside for Service-Disabled Veteran Owned Small Business Set-Aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333413.

The FSC/PSC is 4140.

The Baltimore VA Medical Center requires the procurement of a Circulating Fan for the facility space. The facility requires a circulating fan in order for the heating and cooling to be “continuously moving” to prevent the hot air rising and cool air not cooling properly.

The area this fan will be utilized in has 110 Ft ceilings and in the lobby area which has a footprint of 100 ft long x 80ft wide. For additional details about this requirement please see below.

*Amended Section:

No installation is necessary for this requirement. This request is only for the items and parts as requested.

Additionally, it has been clarified that the VA Medical Center requires a total package of Six (6) fans, Two (2) Controllers, Thirty (30) Hangers. The order as originally requested was listed in single packages. This was a mistake which needs to be clarified. The total package has been broken out into its individual items and quantities required for each line item.

Please see below for the updated Quantities for each of the line items. No material change is being made. This Amendment only affects and clarifies the quantity of items being requested.

All interested companies shall provide quotations for the following:

Supplies/Services

Designer Series Destratification Fans – with EC Motor, Standard Nozzle, 200- 277VAC & Custom Finish

Model POT-1 Potentiometer Kit for EC Motors – with Box, Faceplate and Knob

Model HF3-LG-20FT #3 Loop Fast Hangers 20ft Long

Statement of Work Purpose The Baltimore VA Medical Center requires the procurement of a Circulating Fan for the facility space. The facility requires a circulating fan in order for the heating and cooling to be “continuously moving” to prevent the hot air rising and cool air not cooling properly.

The area this fan will be utilized in has 110 Ft ceilings and in the lobby area which has a footprint of 100 ft long x 80ft wide. For additional details about this requirement please see below.

*Amended Section:

No installation is necessary for this requirement. This request is only for the items and parts as requested.

Additionally, it has been clarified that the VA Medical Center requires a total package of Six (6) fans, Two (2) Controllers, Thirty (30) Hangers. The order as originally requested was listed in single packages. This was a mistake which needs to be clarified. The total package has been broken out into its individual items and quantities required for each line item.

Please see below for the updated Quantities for each of the line items. No material change is being made. This Amendment only affects and clarifies the quantity of items being requested.

Hours of Operation Normal hours of coverage are Monday through Friday, 7:00 AM to 4:30 PM Central Standard Time excluding national holidays. Equipment shall be delivered during normal hours unless otherwise scheduled with the COR or his/her designee.

Deliverables or Delivery Schedule The vendor shall deliver the product. After contacting COR (or COR designee) at the VA, a specific time will be scheduled for the delivery of the product within 60 days of award. All quantities are listed above that should be delivered.

They shall be delivered to the following address:

Baltimore VA Medical Center Baltimore Warehouse 10 North Greene Street Baltimore, MD, 21201

Place of Performance The place of performance will be at the Baltimore VA Medical Center in Baltimore, MD.

Place of Performance/Place of Delivery

Baltimore Warehouse 10 North Greene Street Baltimore, MD

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

3. FAR 52.211-6, “Brand Name Or Equal”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” 03/11/2021

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” 03/11/2021

· FAR 52.211-6 “Brand Name Or Equal”

The following subparagraphs of FAR 52.212-5 are applicable:

All quoters shall submit the following: Please see below information in accordance to FAR 52.212-1(b).

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

· Circulating Fan must be able to efficiently operate within the size of the room. The lobby is 100 ft. long by 80 ft. wide with 100 ft. ceiling.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions and shipping costs.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 02/24/2023 at 12:00 P.M. EST. to Zachary.Altner@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers, or revisions are due.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Zachary Altner, Contract Specialist, 410-642-2411 x.25262, Zachary.Altner@va.gov

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 18 of 18 Original Date: 10/12/17 Revision 04 Date: 06/10/20