36C24522Q0291.docx

SUBJECT*

HCTC Flow Cytometry

GENERAL INFORMATION

SET-ASIDE

VA Maryland Health Care System Zachary Altner Contract Specialist (90C) P.O. Box 1000, Bldg. 101, Room 2 Perry Point MD 21902

POINT OF CONTACT*

Zachary Altner

PLACE OF PERFORMANCE

10 North Greene Street

Baltimore, Maryland

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

Please see attached RFQ 36C24522Q0291

Full and Open Competition.

Responses are due by 2/08/2022 at 11:00 A.M. EST.

Please send email responses to Zachary.Altner@va.gov Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-05.

Note to CO: Obtain the most recent Federal Acquisition Circular (FAC) from ACQUISITION.GOV Federal Acquisition Regulation

This solicitation is set-aside for Full and Open Competition.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334516.

The FSC/PSC is 6640.

The overall purpose of this requirement is to procure a replacement flow cytometry system at the VA Maryland Health Care System (VAMHCS) located at the Baltimore VA Medical Centers campus. This requirement will account for the procurement of the flow cytometry system, accessories, assembly, installation, and validation.

All interested companies shall provide quotations for the following:

Supplies/Services

FACSLyric 3L12C Instrument US-IVD (Part # 663518)

Computer Bundle Z2MiniG5 FACSLyric USIVD (Part # 665062)

Module FACSuiteMulltitest 4c Assay US IVD (Part # 664236)

Microsoft Office 2019

Assy Printer HP Color LaserJet Pro (Part # 665425)

Monitor Desktop NEC Display 27 Inch LED

Scanner Barcode GD4400-B-2D (Part # 663058)

BD FACSLyric Extended Use Tanks (Part # 651158)

FACSLyric Universal Auto Loader US-IVD (Part # 662879)

Assembly Tube Rack 30

Assembly Tube Rack 40

CST beads 50T IVD (Part # 662413)

Custom FC Bead Dilution Buffer (Part #661614)

BD FACS Clean Solution 5L

BD FACS Sheath Fluid 20L

BD FC Beads 7-Color Kit (US-IVD) (Part #662961)

BD FC Beads BV711

BD FC Beads BV786

Trucount Absolute Counting Tubes IVD (Part #340334)

BD FC Beads APC-H7

BD FC Beads V500-C

BD FC Beads V450

BD FC Beads BV605

BD FC Beads APC-R700

Module FACSuiteMultitest 4c Assay US IVD

Module FACSuiteMultitest 6c Assay US IVD

BD FACSLyric Operator Course

EA

EA

EA

EA

EA

EA

Statement of Work The overall purpose of this requirement is to procure a replacement flow cytometry system at the VA Maryland Health Care System (VAMHCS) located at the Baltimore VA Medical Centers campus. This requirement will account for the procurement of the flow cytometry system, accessories, assembly, installation, and validation.

LIS Connectivity to Data Innovations is required. Any necessary Data Innovations for this integration will be provided by the contractor.

Installation and validation shall be included in the procurement cost and shall include but is not limited to: Scheduling of an onsite walkthrough at least two weeks prior to installation of the low cytometry system to ensure the delivery location is ready to receive the equipment. The contractor will also be responsible for programing and networking the flow cytometry system, assembly of the flow cytometry system and programing of the barcode scanners.

Onsite education and training by a vendor service trained representative will be provided to VAMHCS clinical staff. The scheduling of operator training shall be coordinated with the VAMHCS clinical staff after delivery and installation.

The contractor shall include accessories and consumables for initial deployment of flow cytometry system. Contractor shall include accessories and consumables for operation of the flow cytometry system for 3-6 months post installation.

Contract shall include programmable barcode scanners to facilitate the scanning of employee and patient barcodes.

In addition, the Vendor should include all additional accessories and items in the Line Item list as shown in this RFQ.

Place of Performance/Place of Delivery

10 North Greene Street Baltimore, MD

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

3. FAR 52.211-6, “Brand Name Or Equal”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” 03/11/2021

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” 03/11/2021

· FAR 52.211-6 “Brand Name Or Equal”

VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

The following subparagraphs of FAR 52.212-5 are applicable:

All quoters shall submit the following: Please see below information in accordance to FAR 52.212-1(b).

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

· Only new equipment will be accepted.

· Assembly and Validation must be performed by a vendor service trained representative.

· One Flow Cytometry system that is technically equivalent to: Manufacturer: BD and Model: FACSLyric IVD.

· The Vendor should include all additional items and accessories for the Flow Cytometry System.

· Installation and validation shall be included in the procurement cost.

· The contractor shall provide onsite training for the VAMHCS staff.

· The flow cytometry system must include a 1-year warranty.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions and shipping costs.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received no later than 02/08/2022 at 11:00 AM. EST. to Zachary.Altner@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers, or revisions are due.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Zachary Altner, Contract Specialist, 410-642-2411 x.25262, Zachary.Altner@va.gov Rebecca Gobble, Contract Officer, 410-642-2411 x.26534, Rebecca.Gobble@va.gov

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 12 of 12 Original Date: 10/12/17 Revision 04 Date: 06/10/20