36C24519Q0315-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 Q Medical Physicist for Radiology - Base Plus Four 21902 36C24519Q0315 05-16-2019 N 541990 Department of Veterans Affairs VA Maryland Health Care System Contracting Officer (90C) P.O. Box 1000, Bldg. 101, Room 41 Perry Point MD 21902 Jerry Jones Zip Code 20422 and 20746 jerry.jones6@va.gov Jerry.Jones6@va.gov

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Contracting Office Address Department of Veterans Affairs Network Contracting Office 5 Contracting Office (90C) Boilerhouse Road, Building 101, Room 41 Perry Point, MD 21902 Jerry Jones – Contracting Jerry.Jones6@va.gov

Description: Medical Physicist for Radiology

RFQ: 36C24519Q0315

The intent of these specifications, terms , and conditions, is to describe the service and responsibility within the DC Medical Facility and Southern Prince George’s County Community Based Outpatient Clinic.

The Contractor shall provide a Medical Physicist who is certified by the American Board of Radiology to supplement the internal Radiation Safety Officer. The Medical Physicist shall:

a. Be required to conduct an annual compliance survey of all radiation producing equipment here at the DC Veterans Affairs Medical Center (DC VA MC) with the skin entrance sticker where applicable. The most current list of the equipment can be found in Section V of this statement of work.

b. Conduct radiation compliance testing after all repairs affecting the imaging chain (generator, X-ray tube, collimator, image receptor) of a unit or any other modification that makes re-testing necessary. These compliance tests may need to be performed on urgent basis including weekends to assure that the device operates within compliance.

c. Provide compliance reports that include measurements obtained to determine compliance, indicate whether the tested parameter passed or failed, and recommend corrective action for a failed test.

d. Provide analysis of the current and possible future quality assurance programs through the use of audits, reports and tests and recommend improvements for implementation.

e. Participate in the quarterly review/ optimization of computed tomography, digital radiography, computed radiography, and fluoroscopy protocols as well as reviews of patient and personnel exposure records.

f. Support new and or ongoing installations of radiation producing equipment. This includes providing consultation/ direction as applicable and necessary regarding site prep, room design, and shielding requirements. He/she shall oversee shielding installations and verify that the installed shielding is acceptable. He/ she shall make shielding calculations and evaluations for the facility as needed. As needed, he/she will participate in pre-purchase evaluations and acceptance testing.

g. Assure compliance with the Joint Commission Sentinel Alert 47 and will design and analyze patient dose evaluations/ dose reconstructions annually and as requested by the Contracting Officer’s Representative (COR). These reviews shall be conducted in accordance to industry recognized standards and best practices.

h. Conduct Quality Assurance (QA) reviews at least annually, including Magnetic Resonance Imaging, mammography, computed tomography, fluoroscopy, linear accelerator and other x-ray producing imaging equipment. The report shall document whether the program is complaint with the American National Standard Institute (ANSI) standards, American Association of Physicist in Medicine (AAPM) reports (TG 66 and TG 142), manufacturer’s specification and ACR guidance such as the “Technical Standards for Diagnostic Medical Physics Performance Monitoring of CT Equipment”. Report shall include a detailed listing of QA parameters reviewed, indication of whether the tested parameter passed or failed, and recommendations for corrective action for a failed test.

i. Attend quarterly meetings of the Radiation Safety Committee and Sub Committee and will periodically brief executive leadership on program status.

j. Conduct an analysis of staff-submitted fluoroscopy procedure times for the purpose of identifying high risk procedures.

k. Advise the hospital’s Occupational Dose Program and generate detailed reports as it relates to the program.

l. Provide at least one (1) radiation safety and patient dose reduction in-service per year to the clinical staff, who use radiation producing equipment.

m. Assist the Chief of Radiology in completing physician fluoroscopy credentialing. Fluoroscopy safety training shall be conducted at least biannually prior to recertification/re-credentialing for fluoroscopy privileges.

n. Provide business hours phone consultation as needed.

o. Provide emergency response/on call as needed.

p. Perform work that meets all National, State, and VA codes, requirements, and standards to include, but not be limited to, The Joint Commission, The Office of the Inspector General, the Nuclear Regulatory Commission, the National Health Physics Program, and the American College of Radiology.

q. Respond to survey new or malfunctioning equipment and emergency consultation within one business day of the request.

This procurement is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside.

The firm must be approved under NAICS:541990, size standard $15.0 M. Prospective contractors must be registered and current in the following websites: https://www.vip.vetbiz.gov and www.sam.gov/portal/public/SAM to be eligible for award. Only SDVOSB Firms currently verified in the Veterans Information Pages (VIP) at www.vetbiz.gov are eligible to submit bids/offers. SD VOSB firms that submit bid/offers for SDVOSB set-asides that are not listed on VIP will be deemed nonresponsive. Solicitation documents will be available on or about May 7, 2019. No telephone inquiries will be answered. Prospective contractors are responsible for downloading attachments, and any issued amendments from www.fbo.gov . Questions will be accepted until COB, Eastern Standard Time, 05/13/2019. Offers will be accepted until 05/16/2019, at 2:00 pm EST. Email Jerry.Jones6@va.gov with proposals.