36C24425Q0387 - SOURCES SOUGHT - RX PAPERWORK PRINTER .pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* ScriptPro RX Paperwork Printers | 460

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 19320

SOLICITATION NUMBER* 36C24425Q0387

RESPONSE DATE/TIME/ZONE 02-28-2025 10:00 AM EASTERN TIME, NEW YORK, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6530

NAICS CODE* 334118

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Regional Procurement Office East (RPOE)

Network Contracting Office 4 (NCO 4)

Commodities 1

POINT OF CONTACT*

Contracting Officer

Andrea Aultman-Smith

Andrea.Aultman-Smith@va.gov

484-475-5619

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

Wilmington VA Medical Center

1601 Kirkwood Highway

Wilmington, DE

POSTAL CODE 19805

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A SOLICITATION ANNOUNCEMENT.

This Sources Sought Notice is intended for information and planning purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs.

Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), Commodities 1 is seeking information and potential qualified sources capable of providing the equipment listed below.

STATEMENT OF NEED

Title of Project: ScriptPro Windows Upgrade with Rx Paperwork Interface to print prescription labels on a regular printer.

A. GENERAL INFORMATION

1. Type of Contract Contemplated: Purchase

B. SCOPE

The general scope of this procurement is to purchase the RX Paperwork Interface for our ScriptPro system. Scriptpro is the primary automation currently utilized at Wilmington VAMC Outpatient

Pharmacy. The interface will capture the necessary information for the prescription and print it on a regular (8.5 X 11) paper instead of a label paper. Further, with a data card installed in the printer, bar codes for each prescription will print on each prescription paper. Along with all the needed information, FDA Medication Guides will print at the same time. This workflow will eliminate the need to buy specialized label printer paper which must be used in dedicated printers. Adding this enhancement to our current system will improve our workflow and minimize the risk of privacy violations due to paperwork being separated from the prescription fill with the current process.

With the new interface, printers, and bar code data card (all included in the quote), each ScriptPro workstation will be attached to a printer with a data card. As each prescription is being filled, all the paperwork with bar code, FDA Medication guide will be printed together. This will ensure that all mandated information will be packed with the actual medications with each prescription. It will also eliminate the need for pharmacy technicians to move to different printers to collect all needed papers to fill a single prescription. In addition, currently used dedicated label printers tend to break down frequently due to sticky labels getting jammed in the printer. The currently used printers are over 8 years old and need extensive repairs leading to extended down time. This affects are ability to provide efficient service to our veterans. With the new printers and interface, we anticipate that we will not have any downtime.

C. REQUIREMENT/SALIENT CHARACTERISTICS/SPECIFICATIONS

Rx Paperwork Intended use: Rx Paperwork will be utilized to print FDA required Medication Guides along with any necessary VA paperwork required with each prescription together in a single instance minimizing the risk of the paperwork being separated. This upgrade will provide a workflow enhancement that will help to decrease errors by collating paperwork for each patient therefore decreasing the chance of mixing patient names leading to privacy violations.

Equipment with which the item is used (N/A if not applicable): Interfaced with ScriptPro SP200

Pharmacy Automation.

• Interface Type: HL7; Pharmacy system must send all applicable data for SP Central Workflow to print the Rx Paperwork.

• Data Card- Enable bar code to be printed on paperwork.

• Supported Printers: included in quote.

• upported Platforms: SP Central Workflow System

• Paper: Rx Paperwork: prints from Tray 1 on plain paper stock (paper size configurable).

Medication Guide: prints from Tray 2 on plain letter size (8.5 x 11) paper stock.

D. OTHER UNIQUE REQUIREMENTS

Compatibility with Existing Equipment: This upgrade will be completed by ScriptPro which is the current equipment being used.

Coordination with On-going Construction Project (provide the project number): N/A

Warranty: 1 year from date of receipt and verification of installation/operation.

Training: on-site; online tutorial if available

Service and/or Maintenance: Charge for support included in quote.

E. DELIVERY

Vendor will deliver item within 60 days from purchase.

Item will ship ready to be integrated into current pharmacy automation. Vendor will provide required telephone support for connection/installation and use questions.

Units will be delivered to the medical center warehouse and then forwarded to Pharmacy.

F. Government-Furnished Property, Material, Equipment, or Information (GFP, GFM, GFE, or GFI)

N/A

G. SECURITY

N/A

H. SPECIAL MATERIAL REQUIREMENT

N/A

I. PLACE OF PERFORMANCE

Outpatient Pharmacy

J. PERIOD OF PERFORMANCE

The period of performance for this contract will be 30 calendar days from award notice.

Responses to this Sources Sought Notice should include answered the following questions:

NAICS: 334118

Size Standard: 1,000 Employees

(1) Provide company name, address, point of contact, phone number, point of contact e-mail, UEI

Number, and size of business pursuant to North American Industrial Classification System (NAICS) code above.

(2) Indicate the size status and representations of your business, such as but not limited to Service-

Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.

(3) Provide Brand Name, Model and Part Number, and Brief Description of the product you could provide.

(4) Provide anticipated delivery lead time.

(5) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

(6) Is the product you are providing information about made by a small business manufacturer or a large business?

(7) Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

(8) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(9) If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter, assemble, and/or modify the items requested in any way?

If you do, state how and what is altered, assembled, and/or modified?

(10) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? If so, please provide the contract number.

(11) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(12) Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

(13) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions that would allow for maximum competition. If none, please reply as N/A.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR)

Part 10 – Market Research. Telephone responses will not be accepted. Responses must be received in writing via e-mail to the Contracting Point of Contact listed below by the date listed below. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting POC listed below.

Contracting Point of Contact: Andrea Aultman-Smith – Andrea.Aultman-Smith@va.gov

Responses Due: Friday, February 28th at 10:00 AM Eastern Time

DISCLAIMER

All firms responding to this Sources Sought Notice are advised that this is not a request for quote and that any quote submitted in response to this notice will not be considered for award. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

This notice does not commit the Government to contract for any supplies or services. The Government will not pay for any information or administrative cost incurred in response to this Source Sought Notice.

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. If a solicitation is issued, it will be posted on SAM.gov under Contract Opportunities at a later date for all qualified interested parties and interested parties must respond to the solicitation to be considered for award.

Respondents are solely responsible for properly marking and clearly identifying any proprietary information or trade secrets contained within their response. The Government will not be liable for or suffer any consequential damages for any proprietary information that has not been both properly marked and clearly identified. Information marked proprietary received in response to this RFI will be safeguarded and handled in accordance with applicable Government regulations. To aid the

Government in its review, please segregate proprietary information.

End of Document