Surgical Instrument Washer - PRE SOLICITATION NOTICE.docx

PRE SOLICITATION NOTICE

THIS IS A 100% SDVOSB SET-ASIDE

· Background:

· The Department of Veterans Affairs Medical Center, Wilkes-Barre, PA; Sterile Processing Service (SPS) has determined the need to purchase one (1) Brand Name or Equal Getinge S-8668 Washer Disinfector for the Sterile Processing Service (SPS).

· Scope of Need:

· This requirement includes the purchase of one (1) Brand Name or Equal Getinge S-8668 Washer Disinfector for delivery, removal of one Belimed Washer Disinfector, installation and configuration, and assembly. The contactor/vendor must provide all labor, materials, equipment, transportation, and supervision for all stated work within the quote on weekends and after hours for the SPS department as agreed upon and referenced in the quote. Labor and materials for final connections of plumbing only. High voltage electrical not included. Gauges and shut-off valves are not included. Piping must be roughed-in, per Getinge drawings.

· Product delivery at Department of Veterans Affairs Wilkes-Barre Medical Center, 1111 East End Boulevard, Wilkes-Barre, PA 18711-0030. Duty hours for SPS are 06:30 AM-24:00 PM ET Monday through Friday. The government-recognized US holidays are New Year’s Day, Martin Luther King, Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If the holiday falls on a Sunday, it is observed on Monday. Weekend work starts at 06:00 AM on Saturday and ends at 06:30 AM on Monday. Contracted work must be performed during weekend hours as stated in the quote and agreed upon.

· Getinge USA Sales, LLC, has completed a full consultation providing recommendations including a professional CAD depiction of the department and multiple solutions to address the space challenge. These options have been discussed and reviewed with management. Based on a visual count of instrument packs, there are an estimated 250 soft packs and 80 hard containers. The solution provided in the selection of the model of the selected washer disinfector accounts for existing instrument trays and space available in the SPS current design.

· Contractor/Vendor must:

· Provide all necessary materials, equipment, labor, supervision, and management to:

· Coordinate delivery

· Load and unload

· Removal and install items in designated rooms/locations.

· Assemble items as required.

· Secure as designated

· Properly dispose of all associated packing/crating materials outside the VA premises.

· Requirement:

· The Contractor must provide the following:

· Basis of design

· Refine and coordinate directly with vendor/manufacturer’s guidelines regarding the staging/storage, moving, and installation of the following product specifications in the space to ensure a seamless turn-key installation of one (1) Brand Name or Equal Getinge S-8668 Washer Disinfector.

· Salient Characteristics for Brand Name or Equal Getinge S-8668 Washer Disinfector

· Washer-disinfectors offer short cycle times and high throughput to rinse and thermally disinfect medical instruments. This ensures optimized instrument reprocessing, to include robotic instruments such as the da Vinci instruments, DeMayo and ION robotics.

· The unit is also optimized for ambulatory surgical centers and the larger instrument sets required for orthopedic surgeries.

· Advanced processing program specifically for rinsing and thermally disinfecting complex Endo Wrist instruments. It is a frequency pulsing program specifically created for Getinge S-8668 giving superior results.

· The special racks hold up to eight instruments (two full surgical sets, plus two spares), allowing you to increase the number surgeries performed each day.

· Application

· For general-purpose instrument washing and disinfecting of hospital instruments and supplies.

· The selectable temperature ranges will be pre-set for selection.

· Typical applications include unwrapped medical instruments for reprocessing.

· Validated for 25-pound sterilizer tray loads. The Getinge S-8668 Washer Disinfector is compliant with AAMI ST79 and 58 for processing wrapped tray sets up to 25 pounds each. This means that productivity can increase without risking SPS staff health or patient safety.

· CENTRIC colored touch screen HMI display

· Local printing, USB storage, and network printing available

· Rectangular chambers assure maximum loading area from the top to the bottom.

· Power operated vertical slide door.

· Stainless steel piping standard

· All components easily accessible for maintenance from front and side

· Clean, modern design helps ensure long-term aesthetic appeal for every work environment.

· Door obstruction shut-off – Safety stops the door movement if an obstacle is encountered.

· Password-protected menu tree – All levels of cycle changes and parameter adjustments require a supervisor password or service password.

· Abort alert – Aborted cycles result in a warning message that requires user intervention before the chamber can be re-opened.

· Provide maintenance manuals for all products specified.

· Technical Specifications

· Double door recessed applications wall thickness 6 ¼ “ Max

· Service clearance of 18 inches on both sides. This is the space requirement to get the washer installed and service access.

· Side Panel: 7 1/16”

· Unit height: 6 feet 1 5/8 in

· Unit depth: 3 feet 3 in

· Loading height: 2 feet 7 ½ in

· Unit Width: 3 feet 7 11/16 in

· Delivery

· All delivery schedules should be coordinated thru facilities in advance.

· No corrugated boxes are allowed into the facility, if needed then vendor must provide their own recyclable dumpster and not be limited to overnight parking for such dumpster.

· Vendor must provide staff onsite upon deliveries to load and offload deliveries.

· Delivery is required 30 days ARO, FOB Destination only, to the following:

· Department of Veterans Affairs

· Attn: Warehouse

· Wilkes-Barre Medical Center

· 1111 East End Boulevard

· Wilkes-Barre, PA 18711-0030

· Delivery shall be coordinated with the POC, Chief of Sterile Processing Service, Monday through Friday 08:00 AM-16:30 PM ET. Delivery, installation/configuration, and removal of existing sterilizers must be managed and completed in coordination with VA Standards. No direct deliveries will be accepted by the VA; the vendor must arrange and be present for all deliveries. The VA will turn away any unscheduled deliveries at the vendor’s expense. A project manager or project designer and installation foreman must be onsite during installation.

· For product delivery, the combination freight/passenger elevator is available at no additional charge.

· All deliveries are through the loading dock and must be scheduled two (2) weeks prior to delivery. The loading dock can be congested at times.

· Installation

· The contractor/vendor must be responsible for protecting the floors to and from the elevator and from the elevator to the workspace. Masonite is required for all floors as well as door jamb and corner protection. All transport carts and wheeled equipment must be checked and verified to ensure damage is not made by them. Any damage done to the space must be repaired within 90 days at the vendor’s expense.

· Receive and Unload

· If the contractor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Contractor will be responsible for moving these items to a secure location until the next available workday. The Contractor will be responsible for moving the items from the overnight storage site to its designated position in the building.

· The contractor must verify and inspect all items. Any and all deficiencies (damage/overage/shortage) must be brought to the attention of the assigned POC in writing, preferably via email, immediately upon identification.

· The contractor must store damaged items in the location designated by the POC. The Contractor must maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports must be forwarded to the POC on a daily basis.

· The contractor must repair or coordinate with the POC for the replacement of damaged, defective, or missing items.

Assembly and final acceptance

· The contractor must be responsible for all safety and security guidelines within the area in which work is being performed, including securing any contractor-owned tools or equipment, and any on-site storage being utilized.

· The contractor must install all items in accordance with each requirement statement and basic component floorplan designed and provided by the contractor with each task order.

· The contractor must uncrate all items received and perform all required assembly in accordance with the manufacturers’ instructions.

· The contractor must prevent its personnel from entering any area other than the designated work area.

· The contractor must maintain a means of egress within all designated work areas to comply with fire codes.

· The contractor must inspect to ensure that the product(s) is free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use.

· The contractor must do a final walkthrough with POC and provide a punch list before releasing crew for the day.

· Final Acceptance by the Government will not occur until all installed items have been wiped cleaned and debris/dust connected with installation is removed from the VA site.

· Jobsite Cleanliness

· The contractor must be responsible for the removal and disposal of all trash/debris connected with uncrating and assembling all items installed under this contract.

· Recyclable cardboard products must be disposed of in accordance with applicable statutes, in respective containers. The contractor is responsible for providing trash containers at an offsite facility.

· Packing materials must not be stored in the buildings for any period exceeding 24 hours.

· The Contractor must ensure its personnel eat or drink only in designated areas.

· Personal trash (food wrappers, drink containers, etc.) must be removed from the site daily by the Contractor.

· Flu Vaccination and Tuberculosis Screening

· Vendor must follow the following VHA Directive for Flu Vaccination and Tuberculosis Screening:

· VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical and administrative, paid and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers and trainees who work in VA locations. HCP covered by the policy are expected to receive annual influenza vaccinations. Those HCP unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center.

· It is the responsibility of the vendor to ensure that all contracted staff are compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation:

· Documentation of vaccination, e.g., signed record of immunization from a healthcare provider or pharmacy, or a copy of medical records documenting a vaccination.

· Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccination.

· Annual certification that all contract staff performing services at VA facilities are in compliance with VHA Directive 1192. This is to be submitted to Technical Point of Contact (POC).

· Security

· The following language from VA Handbook 6500.6 is required in this contract: Appendix C: Paragraphs #3a, #5h, #6a, #7a, #7d, #9(all)

· The C&A requirements do not apply, and that a Security Accreditation Package is not required.

· BAA is not required.

· NARA RM Contract Language Clause will be required in the contract if it will result in the creation and/ or deletion of new federal records.”

The solicitation will be posted with requirements and submission details no later than 08/15/2024 at 1:00 PM EST.

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